Role Description The Customer Support Concierge serves as the frontline of the customer experience, ensuring every patient feels supported, informed, and cared for from first inquiry through ongoing treatment. This role blends white-glove service with operational precision, overseeing order verification, coordinating with pharmacy partners, and nurturing inbound leads. You will work cross-functionally with pharmacy partners, marketing, and operations to ensure seamless treatment journeys. The ideal candidate is empathetic, detail-oriented, highly organized, and comfortable operating in a fast-paced startup environment where processes are continuously evolving. Your Impact - Deliver a premium customer experience that drives satisfaction, retention, and conversion. - Ensure accurate order verification and proactive communication to reduce fulfillment errors and operational friction. - Timely follow-up with inbound leads to directly support revenue growth and improve conversion rates. - Documentation discipline and process improvement insights to help scale operations efficiently while maintaining compliance standards and high-quality service. Core Responsibilities - Concierge-Level Customer Experience – 35% - Serve as the primary point of contact across email, chat, and phone channels. - Deliver a personalized, high-touch experience throughout the customer treatment journey. - Proactively follow up after onboarding, prescription fulfillment, and delivery. - Troubleshoot and resolve inquiries related to orders, shipments, billing, and accounts. - Maintain professional, empathetic communication aligned with healthcare standards. - Order Verification & Pharmacy Coordination – 30% - Review and verify pharmacy orders for accuracy, including product selection and dosage alignment. - Coordinate with pharmacy partners to resolve discrepancies or fulfillment delays. - Maintain accurate CRM documentation for order status and customer communications. - Escalate compliance-sensitive issues appropriately and in a timely manner. - Lead Follow-Up & Conversion – 20% - Follow up with inbound leads in a consultative and timely manner. - Address objections and guide prospective customers toward treatment initiation. - Track lead pipeline activity and support conversion reporting. - Provide structured feedback to marketing teams on trends and common objections. - Process Optimization & Documentation – 15% - Identify recurring friction points and recommend operational improvements. - Develop and refine SOPs, FAQs, and response templates. - Support scaling initiatives as the customer base grows. - Monitor customer satisfaction indicators and recommend proactive enhancements. Qualifications - 2+ years of experience in customer support, account management, or concierge-style service. - Strong written and verbal English communication skills with a warm, professional tone. - High attention to detail and ability to manage multiple workflows simultaneously. - Experience using CRM platforms for documentation and pipeline tracking (ActiveCampaign preferred). - Ability to thrive in a fast-paced startup environment with evolving processes. - Strong organizational skills and disciplined follow-up habits. Requirements - Must-Haves (Required) - CRM platforms (ActiveCampaign, HubSpot, Zendesk, Intercom, or similar) - Email platforms - Live chat systems - Phone systems - Google Sheets - Nice-to-Haves (Preferred) - E-commerce platforms - Telehealth or healthcare workflow tools - ClickUp - Asana - Notion Benefits - Competitive Salary: Based on experience and skills - Remote Work: Fully remote—work from anywhere - Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency - Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting - Generous PTO: In accordance with company policy - Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees - Direct Mentorship: Guidance from international industry experts - Learning & Development: Ongoing access to resources for professional growth - Global Networking: Connect with professionals worldwide Our Recruitment Process - Application - Screening - Skills Assessment - Top-grading Interview - Client Interview - Job Offer - Client Onboarding Ready to Join Us? If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.

Role Description AllStar Physical Therapy, a member of the Confluent Health family, currently has an outstanding opportunity for a talented professional looking to advance in their healthcare career as a Centralized Scheduling Coordinator. This position will provide patient scheduling support via phone, email, text, and fax with referral source interaction on the phone. This is a full-time position with benefits. - Pay: ~$18-20/Hour - Hours: M-F 9am-6pm - Remote Role: Riverside County - Must be a Resident of California - Experience in a Medical Office required - (PT Office is a plus!) Responsibilities We are seeking a detail-oriented and customer-focused Centralized Scheduling Coordinator to join our team. This role is responsible for managing patient scheduling through various communication channels including phone, online chat, email, text, and fax. You will serve as a key point of contact for patients and referral sources and collaborate closely with internal teams and Regional Office Coordinators to ensure a seamless scheduling experience. - Schedule patient appointments via phone, chat, email, text, and fax. - Serve as the primary liaison between patients, providers, and referral sources. - Communicate clearly and professionally with patients to confirm appointments and gather necessary information. - Collaborate with internal teams and Regional Office Coordinators to support scheduling needs. - Utilize electronic medical records (EMR) systems to manage appointment data. - Working knowledge of insurance benefits/ verifications. - Ensure accuracy and confidentiality of patient information in accordance with HIPAA guidelines. Qualifications - Minimum of 2 years of experience in a healthcare office setting. - Proven experience in patient scheduling. - Strong understanding of insurance benefits, including deductibles and co-payments. - Familiarity with EMR systems and other scheduling software. - Excellent verbal and written communication skills. - Ability to learn new technologies quickly and adapt in a fast-paced environment. - Strong organizational skills and attention to detail. Benefits - Employee-centric work culture from the top, down! - Medical, dental, vision, LTD insurances - Generous PTO - 401(k) Employer Matching - Free life insurances - Parental Perks - And more!

Role Description As a Customer Solutions Specialist, you’ll support customers via phone and email, resolving service and technical inquiries with confidence and care. You’ll troubleshoot issues, provide clear solutions, and keep customers informed throughout their cases. - Provide customer and technical support, including troubleshooting and installation/deployment assistance for engineers - Resolve inquiries efficiently by following support procedures, escalating complex issues to Level 2 when needed - Maintain data privacy and security compliance while collaborating effectively with customers, engineers, and internal teams Qualifications - Strong communication skills in English (B2) and Portuguese (C1) - Customer-focused mindset and problem-solving skills - Good organizational skills and attention to detail Benefits - Paid training - Competitive salary - Cafeteria benefits - Medicover

Role Description We are seeking a detail-oriented, high-energy professional to manage court hearing coverage through scheduling, dispatching, and real-time coordination. This role also supports client communication and outbound outreach in a fast-paced, KPI-driven environment. Key Responsibilities - Coordinate and dispatch attorneys for high-volume daily hearings - Manage scheduling changes, cancellations, and urgent coverage gaps - Confirm assignments and ensure accurate, full coverage - Communicate with attorneys and clients to ensure seamless service - Conduct outbound calls to schedule hearings and support client needs - Track metrics, maintain scheduling data, and support reporting - Partner with internal teams to improve processes and execution Qualifications - Strong communication skills and confidence on the phone - Highly organized with the ability to multitask in a fast-paced setting - Solutions-oriented with strong problem-solving skills - Comfortable working toward goals and performance metrics - Tech-savvy with the ability to learn new systems quickly Who Should Apply - Individuals who thrive in fast-paced, high-volume environments - Strong communicators who enjoy phone-based work - Self-starters eager to grow with a scaling company - Team players who take initiative and solve problems proactively Benefits - Health, Dental, Vision insurance - 401(k) with company matching - Paid time off - 7 Paid company holidays - 4 Floating holidays per-year - Life Insurance and AD&D Insurance - Long Term Disability - Health Care Reimbursement Flexible Spending Account - Dependent Care Flexible Spending Account - EAP (Employee Assistance Program) - Pet Insurance Pay Range $15.00 to $15.00 an hour Schedule Monday through Friday - 9:30am - 6pm MST