Production Data Administrator

Location

Canada

Posted

66 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Production Data Administrator

AFL Global

Role Description Under the guidance of the Manager of Administration and Data Integrity, the Production Data Admin is responsible for entering and validating timecards and orders to ensure accurate timecard submissions for all assigned Technicians, thus ensuring accurate pay for technicians. The Production Data Admin will be responsible for document control, data corrections, and validation of completed job orders as reported in both AFL and client systems. In addition, the incumbent may be required to support Field Technicians with expense management. - Ensure timesheets for assigned Technicians and Manager approvals are submitted on time and if required, follow-up to ensure submission prior to deadline - Identify missing entries and escalate to Manager level to ensure completion - Verify Technician job order entries in AFL and client systems to ensure alignment - Validate Technicians completed tasks and complete accurate data entry into relevant systems or spreadsheets - Correct Technician(s) time entry issues prior to uploading into corporate financial system - Advise Technician(s) and other relevant stakeholders of discrepancies and errors to ensure accurate records - Maintain and update master list of Technicians and Associated Managers to ensure up-to-date reporting lines - Complete various reports as required - Address Technician pay issues and re-open orders if required to process necessary corrections - Manage daily emails and calls from Technicians and other departments and provide answers and support accordingly - Participate in team meetings to review projects, processes and status updates - Provide back-up support for team members, as required - Provide support to field employees on time entry, expense procedures and customer timesheets - Provide onboarding support and training for new hires related to business unit procedures - Complete ad hoc administrative projects as requested - Enhance Organization reputation by accepting ownership for accomplishing requests and exploring opportunities to add value to job accomplishments - Adhere to and promote the environmental, health & safety policies of AFL - Perform other duties as requested, directed or assigned Qualifications - 1+ year experience with supporting multiple managers preferred - Superior customer service skill - Previous experience with programs/software related to invoicing, production accounting, transactional reporting and payroll/time tracking - Working knowledge of Microsoft Office Suite, including Excel Requirements - Flexible – open to change & new information and rapidly adapts to changing conditions or unexpected obstacles - Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks - Data entry accuracy – ensures quality and precision of data entry on a consistent basis - Independent - ability to work well under limited supervision - Analytical Thinking/Problem Solving - capable of complex reasoning analysis - Results focused – driven to achieve - Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business - Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously - Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times Benefits - Competitive Salary + up to 4% RRSP matching contribution - Paid annual vacation - Access to medical, dental, vision and health and extended health - Access to EFAP (Employee Family Assistance Program) - Annual merit increases - Excellent on the job training and professional development opportunities - A supportive and diverse team environment - Opportunity to work in a dynamic, rapidly growing industry

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