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Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.
Executive Assistant & Marketing Coordinator
Location
Philippines
Posted
61 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Executive Assistant & Marketing Coordinator
Virtual Staff 365
Role Description Our client is a vibrant, mid-sized Australian law firm known for its supportive and friendly culture. With a team of approximately 26 professionals, they pride themselves on being an "easy-going" and "young at heart" practice that balances high-quality legal work with a fun, diverse, and collaborative environment. They are now seeking to hire an Executive Assistant & Marketing Coordinator to provide high-level support to the Managing Director and drive personal brand initiatives. This dual-function role is essential for streamlining executive operations and enhancing the firm's market presence through coordinated social media and business development efforts. Job/Role Responsibilities - Executive Support and Practice Management - Manage executive calendars, appointments, and travel arrangements - Screen and prioritise emails, calls, and various correspondence - Work with the Office Manager to prepare meeting agendas, notes, and follow-up actions - Assist in the preparation of internal and external communications - Support the Managing Director in meeting personal and professional deadlines - Coordinate with external service providers including accountants and IT specialists - Support HR administration tasks such as contracts and onboarding processes - Marketing and Brand Coordination - Assist in developing and updating social media content across LinkedIn and Instagram - Help create engaging newsletters and website content - Maintain and update the client and referral database within the CRM - Support relationship management and business development initiatives - Assist in the coordination of events and sponsorships to enhance brand visibility - Liaise with external vendors such as designers, photographers, and SEO consultants - Ensure brand consistency across all company materials and touchpoints - Track marketing budgets, invoices, and calendar deadlines Qualifications - Proven experience as an Executive Assistant or Personal Assistant - Advanced proficiency in Microsoft Office programs - Exceptional written and verbal communication skills - Strong organisational skills with the ability to manage competing priorities - A proactive and committed approach to delivering high-quality work - Ability to build strong professional relationships and fit into a friendly team culture Requirements - A degree or diploma in Marketing (Nice-to-Have Skills) - Prior experience working within a law firm (Nice-to-Have Skills) - Experience using Smokeball or similar legal practice management software (Nice-to-Have Skills) - Familiarity with CRM systems and social media management for professional platforms (Nice-to-Have Skills) Benefits - Permanent work-from-home set-up - Dayshift (Australian business hours) - Full-time job - HMO - Annual leave - 13th-month pay - With Government Mandated Benefits
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Role Description Gesucht wird eine Person, die gemeinsam mit dem CEO Projekte konsequent umsetzt – und gleichzeitig richtig gut darin ist, Marketing-Texte zu schreiben, die Nutzen vermitteln und überzeugen, ohne leere Werbesprache. - Du arbeitest nah am CEO, bekommst Verantwortung und sorgst dafür, dass aus Ideen messbare Ergebnisse werden. - Marketing ist der Schwerpunkt (zentraler Teil der Rolle). - Texte schreiben, die direkt funktionieren: - Produkttexte - Landingpage-Abschnitte - Ads-Assets - Newsletter-Teaser - Hooks - Headlines - Short-Form - Kundennutzen glasklar herausarbeiten: Warum kaufen Menschen das – und was ist der konkrete Vorteil? - Content-Unterstützung für YouTube & Social Media: - Themenplan - Skripte - Posting-Entwürfe - Struktur für Formate - Briefings - Bestehende Inhalte verbessern: kürzen, schärfen, verständlicher machen, überzeugender machen. - Projekte mit dem CEO strukturieren und vorantreiben: - Aufgaben, Owner, Deadlines, Status - Nachhalten von Zusagen und Terminen: freundlich, verbindlich, konsequent. - Kurze Abstimmungen organisieren (je nach Bedarf), Blocker einsammeln, Lösungen anstoßen. - Entscheidungsvorlagen erstellen: kompakt, klar, mit Empfehlung. - E-Mail-/Nachrichten-Management: vorsortieren, priorisieren, Entwürfe vorbereiten, Follow-ups nachhalten. - Recherchen, Analysen und Zahlen aufbereiten (Tabellen, kurze Reports). - Optional: Überweisungen im Bankprogramm vorbereiten/ausführen – immer mit klaren Regeln und Freigabe-Logik. Qualifications - Du schreibst sehr gute, klare Texte und triffst Tonalität und Nutzenargumentation. - Du bist strukturiert, zuverlässig und kriegst Dinge über die Ziellinie. - Du kannst mit Zahlen/Tabellen umgehen und sauber dokumentieren. - Du bist diskret und loyal – Du arbeitest nah am CEO. - Du hast einen positiven, offenen Charakter und kommunizierst klar. Requirements - Pluspunkte: - YouTube-/Social-Erfahrung (Skripte, Hook-Logik, Content-Planung). - E-Commerce-Verständnis (Shop, Produkte, Conversion-Logik). - Canva / einfache Content-Workflows. Benefits - Das Team besteht aktuell aus fünf sehr angenehmen, intrinsisch motivierten Leuten, die eigenständig arbeiten und Lust haben, Dinge wirklich gut zu machen. - Zusammenarbeit läuft 100% remote. - Vergütung: Je nach Eignung und Erfahrung ab 24 € pro Stunde (Entwicklung möglich, wenn Leistung und Verantwortung wachsen).
• Lead strategy and execution of multi-channel marketing programs • Oversee paid acquisition efforts to optimize customer acquisition costs • Cultivate influencer and analyst relationships in HR tech • Manage PR efforts for thought leadership • Lead high-performing marketing team
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Role Description The Chief Commercial Officer (CCO) at Caiz will be responsible for driving the company’s global commercial strategy, with a focus on partnerships, market positioning, and commercial viability. As a key member of the executive team, you will oversee strategic business development, brand visibility, and long-term value creation while ensuring all initiatives are aligned with Caiz's Shariah-compliant principles and ethical mission. Responsibilities: - Develop and lead the execution of Caiz’s commercial strategy to expand its footprint in both crypto and ethical finance markets. - Identify and establish strategic partnerships to support platform growth and ecosystem development. - Guide corporate branding, thought leadership, and communications efforts to position Caiz as a market leader. - Evaluate and develop commercial models that align with both industry standards and ethical financial practices. - Collaborate with legal, compliance, and product teams to ensure all partnerships and models adhere to Shariah guidelines. - Represent Caiz in industry events, forums, and strategic discussions with key stakeholders. Qualifications - 10+ years of experience in commercial leadership roles, preferably in fintech, blockchain, or emerging technology sectors. - Demonstrated success in building and scaling commercial operations and strategic partnerships. - Familiarity with ethical or Shariah-compliant business practices is highly advantageous. Requirements - Strategic thinking and execution with a long-term commercial vision. - Excellent relationship-building and stakeholder engagement skills. - Strong understanding of blockchain trends and commercial opportunities. - High-level communication and public speaking skills. - Ability to lead cross-functional teams and collaborate with global partners. Benefits - Competitive Financial Compensation: We offer financial benefits that reflect the value of your work and dedication. - Work Flexibility: Enjoy the flexibility to work from home, the office, or even abroad. - Annual Holidays: Generous paid time off to help you maintain a healthy work-life balance. - Relocation Assistance: We provide relocation support for employees moving to new locations. - Professional Development: Opportunities for training, certifications, and career growth. - Employee Recognition: Programs to celebrate and reward your achievements and contributions. - Inclusive & Collaborative Culture: A supportive and diverse work environment where your voice matters. - Diversity, Equality, and Inclusion: We are committed to fostering a workplace that values diversity and promotes equality and inclusion for all employees.

