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Virtual Staff 365

Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.

Executive Assistant & Marketing Coordinator

Location

Philippines

Posted

61 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Executive Assistant & Marketing Coordinator

Virtual Staff 365

Role Description Our client is a vibrant, mid-sized Australian law firm known for its supportive and friendly culture. With a team of approximately 26 professionals, they pride themselves on being an "easy-going" and "young at heart" practice that balances high-quality legal work with a fun, diverse, and collaborative environment. They are now seeking to hire an Executive Assistant & Marketing Coordinator to provide high-level support to the Managing Director and drive personal brand initiatives. This dual-function role is essential for streamlining executive operations and enhancing the firm's market presence through coordinated social media and business development efforts. Job/Role Responsibilities - Executive Support and Practice Management - Manage executive calendars, appointments, and travel arrangements - Screen and prioritise emails, calls, and various correspondence - Work with the Office Manager to prepare meeting agendas, notes, and follow-up actions - Assist in the preparation of internal and external communications - Support the Managing Director in meeting personal and professional deadlines - Coordinate with external service providers including accountants and IT specialists - Support HR administration tasks such as contracts and onboarding processes - Marketing and Brand Coordination - Assist in developing and updating social media content across LinkedIn and Instagram - Help create engaging newsletters and website content - Maintain and update the client and referral database within the CRM - Support relationship management and business development initiatives - Assist in the coordination of events and sponsorships to enhance brand visibility - Liaise with external vendors such as designers, photographers, and SEO consultants - Ensure brand consistency across all company materials and touchpoints - Track marketing budgets, invoices, and calendar deadlines Qualifications - Proven experience as an Executive Assistant or Personal Assistant - Advanced proficiency in Microsoft Office programs - Exceptional written and verbal communication skills - Strong organisational skills with the ability to manage competing priorities - A proactive and committed approach to delivering high-quality work - Ability to build strong professional relationships and fit into a friendly team culture Requirements - A degree or diploma in Marketing (Nice-to-Have Skills) - Prior experience working within a law firm (Nice-to-Have Skills) - Experience using Smokeball or similar legal practice management software (Nice-to-Have Skills) - Familiarity with CRM systems and social media management for professional platforms (Nice-to-Have Skills) Benefits - Permanent work-from-home set-up - Dayshift (Australian business hours) - Full-time job - HMO - Annual leave - 13th-month pay - With Government Mandated Benefits

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