• Manage a complex global diary, orchestrating appointments across multiple time zones with precision. • Draft and format technical proposals and reports using established templates within the Microsoft 365 suite. • Execute daily tasks independently, managing a workflow where priorities are set for the following business day. • Handle professional email correspondence with high-profile clients, maintaining a polished and discreet tone. • Monitor deadlines for active consulting bids and ensure all supporting documentation is accurate and submitted on time. • Provide occasional assistance with marketing materials and graphic formatting for presentations.

• Support the CEO and leadership team on day-to-day activities related to A1’s China market entry • Coordinate and execute key initiatives across office setup, hiring, partnerships, and operations • Prepare meeting materials, summaries, presentations, and briefing notes for internal discussions and external meetings • Support early hiring efforts by coordinating with recruiters, agencies, and hiring partners • Manage interview scheduling, meeting coordination, and follow-ups with both internal teams and external stakeholders • Assist in managing communications with vendors, recruiters, and service providers involved in China setup • Act as a central coordination point across teams to ensure priorities and follow-ups are executed effectively • Handle urgent tasks, ad-hoc requests, and last-minute changes with speed and sound judgment

• Provides high-level administrative, coordination, and operational support to the Chief Executive Officer and the Vice President of Operations. • Manages calendars for the CEO and VP of Operations, prioritizes meetings, resolves conflicts, and anticipates scheduling needs. • Coordinates travel, logistics, and itineraries for executive leadership. • Manages the flow of email, meeting requests, and inbound communications, exercising sound judgment about urgency and importance. • Coordinates logistics and materials for board meetings, committees, councils, and executive advisory bodies. • Schedules meetings, prepares agendas and packets, documents notes and action items, and ensures timely follow-up and distribution. • Drafts, formats, and distributes executive communications at the direction of leadership. • Utilizes technology stack effectively, including Microsoft 365, BoardEffect, Teamwork, and Salesforce.

Role Description Robert is seeking a highly motivated and organized Virtual Assistant to provide remote administrative support to our team. In this role, you will handle a variety of tasks including: - Managing schedules - Responding to emails - Coordinating projects - Assisting with data entry Your ability to manage time effectively, communicate clearly, and work independently will be essential in supporting our business objectives remotely. If you are tech-savvy, detail-oriented, and enjoy working in a dynamic environment, Robert encourages you to apply for this exciting opportunity. Qualifications - Proven experience as a Virtual Assistant or in remote administrative support - Strong organizational and time-management skills - Excellent communication skills, both written and verbal - Ability to work independently with minimal supervision - Proficiency with office software, collaboration tools, and virtual communication platforms - Detail-oriented with strong problem-solving abilities - Reliable internet connection and a suitable home office setup Requirements - Manage calendars, schedule meetings, and coordinate appointments - Handle email correspondence and respond to inquiries promptly - Assist with data entry, document preparation, and file management - Support project coordination and follow up on tasks to ensure deadlines are met - Conduct online research and compile information as needed - Maintain accurate records and update databases - Communicate effectively with team members and clients remotely Benefits - Health Care Plan (Medical, Dental & Vision) - Retirement Plan (401k, IRA) - Paid Time Off (Vacation, Sick & Public Holidays) - Family Leave (Maternity, Paternity) - Short Term & Long Term Disability - Training & Development - Work From Home - Wellness Resources