Senior Administrative Assistant Location: Birmingham, AL, US Job Description: Job#: 3031422 Job Description: Position Summary We are seeking an experienced Senior Administrative Assistant to take a lead role in providing advanced administrative support to a dynamic leadership team. This role requires a high level of professionalism, discretion, and initiative, along with the ability to manage complex priorities and ensure smooth day-to-day operations. The ideal candidate brings 6-10 years of experience supporting executives or senior leaders and thrives in a fast-paced, highly detail-oriented environment. Key Responsibilities - Provide comprehensive, high-level administrative support to the leadership team, ensuring efficient operations and streamlined workflows. - Independently manage complex calendars, schedules, and appointments, proactively optimizing time management and prioritization for leaders. - Plan, coordinate, and execute meetings, conferences, and events, including logistics, agendas, materials, and follow-up action items. - Prepare, edit, and proofread a variety of documents including reports, presentations, correspondence, and other business materials with exceptional attention to detail. - Conduct research, collect data, and compile well-organized reports to support leadership decision-making and strategic initiatives. - Handle sensitive and confidential information with the utmost discretion, integrity, and professionalism. - Assist with budget tracking, expense reporting, and financial documentation, ensuring accuracy and compliance with organizational policies. - Serve as a key point of contact for internal and external stakeholders, delivering clear, professional, and responsive communication at all times. Work Schedule - Monday-Thursday: In-office at Corporate Headquarters - Friday: Remote (with occasional in-office Fridays as needed) - Hours: 8:00 AM - 5:00 PM Required Qualifications - 6-10 years of progressively responsible administrative or executive support experience - Proven ability to manage multiple priorities independently in a fast-paced environment - Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related business software - Strong organizational, communication, and interpersonal skills - Demonstrated ability to handle confidential information with discretion and professionalism Preferred Qualifications - Experience working in a law office or with title work - Strong background in document management systems and best practices Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide. Employee Type: Contract Location: Birmingham, AL, US Pay Range: $20 - $28 per hour Similar Jobs - Administrative Assistant - Admin Assistant - Administrative Assistant - Administrative Assistant - Executive Administrative Assistant

• Answer and route calls through a multi-line telephone system. • Schedule inspections for engineering experts. • Coordinate depositions and other legal matters. • Interact with paralegals, attorneys, and professionals in legal, engineering, and insurance fields. • Manage schedules using scheduling software.

Location: Salem United States Job Description: As a Lead Administrative Assistant, you will play a critical role in ensuring the smooth and effective operation of our administrative functions. This position provides high-level administrative and organizational support to executives within the Building Automation Americas Team across Eastern and Pacific time zones. The role is based out of our Salem, OR office and operates on a Hybrid work schedule. In this fast-paced environment, you will interact daily with internal employees as well as external customers and vendors. You will manage complex calendars, coordinate domestic and international travel, plan and execute meetings and events, and support key administrative business processes. This role regularly handles confidential and sensitive information and requires sound judgment, discretion, and professionalism. The ideal candidate demonstrates a high sense of urgency, strong resourcefulness, and the ability to effectively prioritize competing objectives. KEY RESPONSIBILITIES Executive Calendar Management Provide comprehensive calendar management for business leaders, proactively organizing and prioritizing schedules to align with business objectives. Act as a trusted liaison, applying sound judgment and discretion to ensure time is used effectively and efficiently. Travel Coordination Coordinate complex domestic and international travel arrangements, including airfare, lodging, detailed itineraries, and related correspondence. Manage visa requirements, letters of invitation, and passport validity to ensure seamless travel experiences. Meeting and Conference Logistics Plan and coordinate virtual and onsite meetings for a global audience. Manage all logistical details-including scheduling, materials, and technology-to ensure meetings are executed smoothly and professionally. Event Planning and Execution Plan and execute business meetings, luncheons, client dinners, and employee engagement and team-building events. Ensure each event is well organized and aligned with business and engagement objectives Site Coordination Coordinate onsite meetings and events and partner with facility, custodial, and security services to support site operations. Facilitate internal business communications to promote employee engagement and effective cross-functional collaboration. Document Preparation Prepare agendas, reports, presentations, and meeting materials. Maintain OneDrive files and correspondence, and document relevant information and updates within Microsoft Teams channels. Staff Meeting Participation and Accountability Attend staff meetings as designated by leadership. Track action items, follow-ups, and commitments to ensure accountability and timely completion. BENEFITS OF WORKING FOR HONEYWELL In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: April 22, 2026 YOU MUST HAVE - A minimum of 5 years of administrative support experience in a professional office environment - Proven ability to handle sensitive and confidential information with discretion and integrity - Demonstrated experience managing executive calendars and coordinating complex global travel - Proficiency in Microsoft Word, PowerPoint, Excel, and Office 365, including designing spreadsheets with formulas and pivot tables, creating dynamic presentations, and managing shared files and collaborative projects. - Proven ability to prioritize and manage multiple concurrent projects and deadlines in a fast-paced environment, ensuring timely completion of tasks and high-quality results. - Proactive and solves problems while identifying areas for improvement. - High level of maturity, dependability, and professionalism - Strong work ethic, passion for excellence, and ability to build relationships across all organizational levels - Ability to work a hybrid work schedule in line with Executive requirements and needs. WE VALUE - Strong analytical and problem-solving skills with keen attention to detail - Ability to work independently while collaborating effectively as part of a team - Experience with Artificial Intelligence tools. - Experience with Concur. ABOUT HONEYWELL Honeywell International Inc. (Nasdaq: HON) invents and commercializes technologies that address some of the world's most critical challenges around energy, safety, security, air travel, productivity, and global urbanization. We are a leading software-industrial company committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high growth businesses in broad-based, attractive industrial end markets. Our products and solutions enable a safer, more comfortable, and more productive world, enhancing the quality of life of people around the globe.

Office Assistant (Part Time) Summary Title:Office Assistant (Part Time) ID:1266 Location:Chantilly, VA Department:Corporate Description WingSwept is an award-winning, employee-owned technology service provider seeking to add a part-time Office Assistant to meet the day-to-day needs of our office in Chantilly, Virginia. This individual will work a part-time schedule of 10-12 hours per week and report to the HR Manager in our Garner, NC location. Responsibilities - Receive and sort orders of office supplies and snacks - Maintain pantry area and office supply storage and alert Office Manager when inventory is low - Add paper and ink to printers as needed - Escort vendors throughout the suite as needed for service or repairs - Develop various systems of organization within the office - Coordinate with vendors and shipping companies regarding open orders - Receive shipments and greet visitors to the building - Assist with planning and set up for company events and encourage participation among employees - Perform light cleaning as needed - Assemble office furniture as needed - Other duties as assigned Minimum Requirements - Each WingSwept employee is expected to adhere to our core values of being Honest, Eager, Accountable, Respectful, and a Team Player in all their interactions. - Must have strong verbal and written communication skills for interactions with employees and vendors on a daily basis - Must be highly organized - Must be eager to contribute in a team environment - Must maintain a friendly demeanor - Must be adaptable to changing needs - Must have basic PC skills and the ability to learn and use basic software applications as needed - Must be available to work around 10-12 hours per week from our Chantilly, VA office - Must be able to lift at least 50 lbs. - Must be capable of standing/walking for 2-3 hours at a time - Must have a valid driver’s license, a good driving record, and reliable transportation If this sounds like a good fit for you, please apply today! Equal Opportunity Employer M/F/Disabled/Veteran