• Act as a central operator ensuring the CEO’s professional, operational, and personal priorities run efficiently • Manage physician credentialing, licensing, and compliance • Coordinate communications with attorneys, physicians, and business partners • Support recruiting initiatives and business development research • Oversee consulting workflows, case tracking, and onboarding processes • Drive operational efficiency, including automation and vendor management • Manage calendar, appointments, and high-priority scheduling • Coordinate healthcare, wellness routines, and prescriptions • Handle personal logistics, errands, and high-touch requests • Anticipate needs and proactively solve problems • Oversee multiple properties, vendors, and improvement projects • Plan travel, events, and team retreats • Manage bills, autopay systems, and subscriptions • Assist with credit card optimization and expense tracking

Title: Executive Assistant Location: Bloomington, IL Hybrid Remote Job Description: Full-time Description Girl Scout Mission: Girl Scouts of Central Illinois offers professional opportunities for talented, forward-thinking individuals who share our vision of helping girls and young women change the world for the better. This position is a full-time exempt, benefit eligible position, including: medical, dental, life, long-term disability, EAP, 12 paid holidays a year, 3 weeks of vacation, 40 hours of personal time, and 7.3 hours of accrued sick time each month. Additionally, we offer a 403b Retirement plan and up to 3% match after 1 year, 6 weeks paid parental leave after 1 year, and the option to enroll in many other supplementary benefits. We offer a casual work environment and the week between Christmas and New Years off! We also offer 2 days work from home (not including February and March) after 6 months of employment. Position Summary: Reporting to the CEO, the Executive Assistant provides a variety of administrative, and staff support to the organization, including the Chief Executive Officer, Board Chair, and Board Committee Members, in a confidential, accurate and timely manner. Responsibilities Support the Chief Executive Officer: Responsible for the smooth operation of the CEO office, serving as the point of contact between the CEO, staff and external partners. Coordinate scheduling, travel arrangements and internal and external meetings. Assist in planning Council programs and staff events as requested. Prepare correspondence, reports, presentations and other documents, ensuring accuracy, timeliness and professionalism. Assist with special projects and provide research and information to support decision-making. Handle sensitive information with discretion and integrity. Develop and maintain strong relationships with donors, volunteers and council staff. Support the GSCI Board of Directors and Board Committees: Manage all documents related to the Board of Directors, including coordinating, compiling and distributing Board and Committee meeting agendas, minutes, and supporting materials. Prepare and attend quarterly Board Meetings and Committee meetings as requested, taking minutes and following up on requested items. Prepare and produce correspondence, emails and reports for the officers of the board of directors, board committees, and task forces in accordance with established procedures. Assist with planning the Annual Meeting, Community Focus Groups, leadership retreats and other activities initiated by the Board of Directors. Responsible for archiving and maintaining the retention system for the Council including board committees and task group documents. Develop and maintain strong positive relationships with all Board and Committee members. Support work related to Girl Scouts of the USA and the National Council: Help ensure GSCI is in good standing and meeting charter obligations. Assist with National Delegate recruitment and education. Provide administrative and data support to the Fund Development Department: Utilize Network for Good software to provide reports to fund development team. Process acknowledgement letters, pledge reminders, updating donor profiles and other administrative tasks as needed. Requirements Employment Requirements: • Believe in the mission of Girl Scouting with the ability to communicate the mission to others. • Provide exceptional customer service and assistance to all stakeholders. • Be at least 21 years of age. • Ability to pass a criminal and background check. • Good character, integrity, adaptability, patience, sense of humor, and enthusiasm. • Team player with excellent customer service skills. • Computer experience with proficiency in Microsoft Office Products. • Ensure diversity and pluralism is embraced and incorporated into the work of the council. • Be Familiar with safety rules and regulations and take reasonable steps to ensure own health and safety, and that of others. • Interpret and support GSUSA and council policies and standard procedures. • Uphold the code of conduct as outlined in the Employee Handbook. • Represent the organization professionally and uphold the Girl Scout Promise and Law. Position Requirements: • Bachelor’s Degree Preferred; equivalent experience considered. • Minimum of three years’ experience supporting senior level management. • Experience with Customer Relationship Management software preferred. • Strong planning and organizational skills. • Professional writing and verbal communication skills. • Ability to work in a team environment. • Ability to maintain accurate records. • High degree of self-initiative skills required. • Ability to work a flexible schedule including evenings and weekends; occasional overnights may be required. • Proficiency in preparing for and managing virtual meetings, with the ability to utilize web-based survey tools. • Have reliable transportation for travel throughout the council. Valid Driver’s license and auto insurance required. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer. Speaking on phone, and video meetings. • Must be able to lift 20 pounds at times. • Driving, walking, standing, bending, stooping, reaching, and moderate lifting. • Occasional exposure to seasonal weather conditions. Salary Description $45000 per year

• Collect and confirm availability for interview time blocks provided by the TA Lead. • Send templated scheduling emails to candidates (if applicable) or internal reminders for the TA Lead. • Create and send calendar invites for all interviews and follow-up meetings. • Track and manage any reschedules or cancellations, updating all relevant calendars and ATS records. • Maintain up to date candidate records in the ATS, including full documentation of candidate information, notes, and interview outcomes. • Update candidate stages after key recruiting activities ( screens, DZs, interviews) to maintain pipeline accuracy. • Ensure all required fields are completed for every candidate record. • Organize candidate files, documents, and notes for clarity and accessibility. • Follow standardized checklists for data entry to maintain consistent formatting and accurate reporting. • Prepare standardized candidate profile summaries for the TA Lead using a structured template. • Pull and consolidate relevant information from resumes, notes, and past communications. • Ensure profiles are clean, consistent, and ready for review to reduce prep time for the TA Lead. • Review and flag any missing or inconsistent information for clarification before submission. • Monitor inbound candidate applications through Manatal and its AI scoring system. • Identify candidates that meet minimum score thresholds for consideration by the TALead. • Initiate templated screening invitations and coordinate scheduling directly into the TA Lead’s calendar. • Update ATS records with candidate progress and ensure accurate tracking of inbound pipelines. • Follow structured checklists to maintain consistency across multiple applications and roles. • Follow all defined workflows and standard operating procedures for recruitment administration. • Ensure all repetitive or time-sensitive recruiting tasks are completed accurately and on schedule. • Provide regular updates to the TA Lead on outstanding tasks, bottlenecks, or discrepancies. • Maintain a clean, organized record of all completed activities for reporting and audit purposes. • Use pre approved templates for any candidate and internal communications (interview scheduling, re-scheduling) • Keep a library of standard templates and checklists up-to-date for efficiency and compliance. • Assist in generating reports from the ATS or other recruitment systems as requested by the TA Lead. • Ensure data is accurate, up to date, and formatted according to reporting requirements. • Flag anomalies, trends, or errors that could affect recruitment decisions.

• Triage and prioritise a high volume of daily emails across both directors' inboxes • Flag urgent items and draft professional responses to key correspondence on the directors' behalf • Ensure no important communication goes unanswered or unactioned • Manage calendars for both directors, coordinating meetings, site visits, and deadlines • Keep both directors informed of upcoming priorities and time-sensitive commitments in advance • Monitor the production calendar in WorkflowMax to track active jobs and upcoming project deadlines • Review newly accepted quotes and confirm all required documentation is in place within internal files • Notify relevant team members — including the workshop manager, admin team, council contacts, project managers, and sales — when new jobs are activated • Proactively flag potential scheduling conflicts or documentation gaps before they escalate • Track asbestos job notifications and permit expiry dates across all active projects • Send timely reminders to the relevant team members to prevent compliance lapses or regulatory issues • Maintain an organised and up-to-date log of compliance obligations across active and upcoming jobs • Monitor government tender portals including GETS and other relevant platforms for suitable opportunities, alongside the internal QS • Summarise and flag relevant tenders for director review in a clear, concise format • Assist with the coordination of tender submissions as required • Conduct research tasks as directed — such as evaluating timesheet systems, supplier options, or industry tools • Provide clear, well-structured summaries to support director decision-making • Handle general administrative tasks to keep day-to-day operations running smoothly