• Responsible for the accurate and timely processing of biweekly payroll for all employees • Maintain payroll records, prepares reconciliations and reports, resolves payroll discrepancies • Coordinate and process bi-weekly payroll through a third-party payroll system • Maintain accurate employee payroll records, including pay rates, withholdings, time policies • Input and administer salary increases, bonuses, retroactive pay, PTO, short-term disability • Process and administer voluntary and involuntary deductions, including benefit deductions • Record payroll-related journal entries for month-end and year-end close • Collaborate with payroll providers to validate accurate calculations of employee and employer taxes • Prepare, distribute, and support payroll reporting for accounting, management, and compliance purposes • Maintain complete and accurate payroll records to support internal controls, audits, and external audit requests • Maintain and validate payroll system configurations and assist with system updates

• Working collaboratively with team members, process bi-weekly/weekly/monthly payroll accurately and on time for all employees • Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments • Ensure ongoing compliance with federal, state, and local wage and hour regulations • Reconcile payroll reports, identify discrepancies, and implement corrective actions • Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships • Serve as a subject-matter resource for payroll-related employee inquiries and issue resolution • Maintain and audit employee records within HRIS systems to ensure accuracy and compliance • Lead onboarding and offboarding processes, ensuring timely completion of documentation and system updates • Work with benefits team members for questions surrounding employee benefits programs, and deductions • Manage background checks, employment verifications, and I-9 compliance

• Process Disability Support Worker (DSW) fortnightly and supplementary pay runs • Process Internal Staff pay runs • Conduct SCHADS compliance reviews • Set up new starters in Payroll system • Manage and oversee Payroll inbox • Process Workers Compensation claims payments and ensure insurance is up to date • Manage supplier and bills payment, debit card reconciliations, and payables reports. • Prepare payroll tax returns • Provide shared support for ADHOC payroll and issue resolution • Compliance tasks related to Payroll (including but not limited to PLSL and superannuation) • Other tasks related to the ongoing function of the finance department as required

Role Description V4C.ai is looking for a detail-oriented and experienced Finance and Payroll Specialist to join our team. In this role, you will be responsible for managing the company’s payroll operations, ensuring accuracy and compliance with local regulations, and supporting broader financial activities. You will work closely with HR, accounting, and management teams to streamline payroll processes and maintain precise financial records. - Process payroll accurately and on time for all company employees. - Ensure compliance with statutory requirements and labor laws related to payroll. - Maintain payroll records, including attendance, leaves, and benefits. - Coordinate with HR and accounting departments for reconciliation and reporting. - Assist in budgeting, financial forecasting, and expense tracking. - Prepare reports related to payroll and finance as required by management. - Identify opportunities to improve payroll processes and financial controls. Qualifications - Bachelor's degree in Finance, Accounting, Business Administration, or related field. - Proven experience managing payroll and finance operations, preferably in a corporate environment. - Strong knowledge of payroll software and accounting systems. - Familiarity with local tax regulations, labor laws, and compliance standards. - Exceptional attention to detail and accuracy. - Good communication and interpersonal skills for effective coordination with teams. - Ability to handle confidential information with discretion. - Proficiency in MS Excel, accounting software, and payroll systems.