Founded in 1999, emc3 Ltd. has evolved from a high-level concierge service into a globally recognized full-service events agency. The company specializes in cre
Senior Project Manager
Location
Massachusetts
Posted
45 days ago
Salary
0
Seniority
Lead
No structured requirement data.
Job Description
Senior Project Manager
emc3 Ltd.
Title: Senior Project Manager Location: Boston United States Job Description: We're emc3 Collective - a multi-award-winning global events agency delivering bold, strategic experiences for brands like Beatbox, Checkout, Google, HP, LinkedIn, Microsoft, and TikTok. From immersive B2B environments to B2C experiential, we blend creativity, content, and production to craft events that don't just impress - they inspire and make an impact that lasts. We're proud to be a Certified B Corp, hold EcoVadis Gold, and be recognised as a four-time Global Agency of the Year - as well as a King's Award for Enterprise winner for our leadership in sustainability, innovation, and excellence in delivery. The emc3 Collective unites: emc3 - Full-service B2B events agency BEG - B2C experiential specialists From Now - Sustainability consultancy emc3 Life - Healthcare and life sciences division Together, we provide end-to-end support across strategy, creative, content, production, and ESG - helping brands grow with purpose while creating experiences that truly connect. At our core, we're a team of Conscious Operators, Dependable Forces, and Fearlessly Imaginative thinkers - passionate about building meaningful experiences that move people and brands forward. apply now Purpose The Senior Project Manager will lead on the day-to-day project tasks, inter-departmental collaboration, client relationships, and work closely with the Executive Producer on the strategy and creative direction. You will be responsible for handling key operational elements of the event lifecycle, supporting the wider team, and maintaining a smooth flow of communication across all departments. Key Responsibilities Project Management Work closely with the Executive Producer, ensuring team is up-to-date on project progression, timelines, and key team deliverables. Delegate and Manage Tasks Help distribute tasks to team members and suppliers, ensuring everyone knows their roles and responsibilities. Maintain project documentation, keeping schedules and timelines accurate. Own the critical path and ensure that key milestones are met Day-to-day management of the event team working on the project Ensure smooth running of the team on the project, the first point of escalation for any queries from the event team. Operational Management Coordinate logistics and resources across multiple teams (creative, technical, operations), ensuring that all aspects of the event are on track and executed seamlessly. Pre-Event Brief Development Collaborate with the Executive Producer and Account Director/Account Manager in taking client briefs and writing detailed project briefs for the internal team and external suppliers, ensuring all requirements are met. Project Setup Set up projects on internal systems (e.g., Asana, Procim) and activate necessary processes, timelines, and resources for the team. Work with the client to agree on best methods of communication between teams and their preferred processes and systems. Meeting Coordination & Documentation Prepare and circulate agendas for client meetings, team meetings, and internal reviews, ensuring that all necessary topics are covered and discussions stay on track. Attend meetings, take detailed call notes on key decisions, action points, and follow-up items, and promptly distribute them to relevant team members and clients to ensure clarity and accountability. Budget & Cost Management Create, manage, and track project budgets in real-time, ensuring that financial aspects of the project stay within budget. Monitor profit margins and identify upselling opportunities. Keep the budget up-to-date with any changes and regularly communicate financial status to the Executive Producer, AD/AM and relevant stakeholders. Take ownership of change orders. Critical Path Management Maintain and update the project's critical path, ensuring all deadlines are met and that all tasks are completed according to schedule. Ensure that any potential delays are flagged and addressed promptly. Team Support Provide support in managing team workflows, ensuring adherence to project timelines, and ensuring all tasks are completed on schedule. Assist with supplier management, venue logistics, registration processes, and other key event elements. May be required to line manage other team members, e.g. Project Coordinators. Project Deadlines Take responsibility for managing and tracking key project milestones, ensuring all deadlines are met and that the project stays on track. Regularly update the team on progress and any potential delays. Team Travel & Accommodation Can be delegated to other team members, but ultimately responsible for managing the logistics for team travel and accommodation, ensuring all arrangements are made in a timely and cost-effective manner. This includes booking flights, hotels, and transportation for on-site event management or site visits. Supplier & Venue Strategy Research New Suppliers & Venues Regularly research and evaluate new suppliers, venues, and service providers to ensure our supplier and venue database remains current, relevant, and competitive. This includes staying informed about the latest trends and innovations in the event industry. Industry Events & Networking Attend industry events, conferences, and networking opportunities to keep up-to-date with new suppliers, technologies, and event trends. Build relationships with potential partners and suppliers to enhance the company's capabilities and keep our event offerings fresh and strategic. Contribute to Proposals & Strategy Ensure that all supplier and venue recommendations align with client needs and event strategies. Collaborate with the Executive Producer in incorporating new, innovative solutions into event proposals and pitches, enhancing our competitive edge in the market. Event Day On-Site & Virtual Support Managing suppliers, coordinating teams, troubleshooting issues, and ensuring smooth event execution. This includes both virtual and on-site events Client & Team Liaison Ensure that the client experience is seamless, handling any last-minute changes, issues, or requests. Support producers and the event team in the day-to-day event management. Problem Solving Be a key support to the team, identifying and solving any operational issues that arise on the day of the event, reporting critical information to key team members. Distribute the onsite running orders / function sheets to all teams and lead briefing meetings where needed. Post-Event Event Debriefs Assist in gathering feedback from the team and the client after the event. Participate in debriefs, compiling reports and notes to ensure lessons learned are captured for future projects. Budget Reconciliation Track and reconcile budgets post-event, ensuring all financial documentation is accurate and submitted in a timely manner. Client Follow-Up Support the creation of post-event communications and case studies, ensuring the client is satisfied and encouraging repeat business opportunities. Work with EP and ADM to agree on best practices for future event organisation with the client. Reports to Head of Event Delivery or Project Director what you'll get The chance to be part of a fast-growing, award-winning global events agency that encourages their team to have autonomy over their role, enabling you to bring new ideas to the table, develop your role into exactly what you want it to be and receive support whilst doing it. In addition to that, in return for everything you bring, we will provide the following: Opportunities to travel With events happening in incredible locations across the globe, there are plenty of opportunities to travel. Previous locations include New York, Miami, San Francisco, Mexico City, São Paulo, Singapore, Dubai, Ibiza, Barcelona, Paris, Hvar and more! Flexible hours We have typical hours of 8 am - 4 pm but due to the nature of the events industry, we offer a flexible approach to this. Want to work different hours? You can. Need to pop out for an appointment? You can. You just need to let your manager know! company culture A great company culture provides more than just lip service-and we make sure we're always doing that by regularly investing in it. Not just offering you a job and a warm welcome, but creating opportunities for you to build a fulfilling career. We do this by investing in your development, whether personal or professional, providing accessible leadership, and hosting numerous team socials. Including Christmas and Summer parties you'll actually want to attend-with previous overnight stays at venues such as the Wilderness Reserve, Four Seasons and Artists Residence. remote working We work remotely, you can work from anywhere: your home, your garden, abroad - and we'll set you up with the equipment to do so, including an Apple MacBook, mouse, laptop stand and second screen. career progression At emc3, we have a dedicated learning and development budget allocated to each person so that they can learn and grow in their role. And when it comes to progression, you'll have the opportunity to level: up, down or sideways! Whether you're looking to progress further in a current role or change departments-where possible, we'll always support you with the transition. mental health support In addition to unlimited paid time off for mental health, we provide free access to therapy, counselling and mental health resources for all of our employees. paid volunteering We believe everybody should do their bit, and so offer one paid day off a year so that you can help out in your local community. an emphasis on sustainability We care about the impact events and our business have on the environment and have a sustainability team to ensure we follow best practices to make our events as environmentally friendly as possible. Our commitment to diversity and inclusion At emc3, diversity and inclusion are at the heart of our values, and we are committed to providing a meaningful and inclusive interview experience for all candidates. If you require an accommodation or adjustment for a disability or any other reason during the hiring process, please let us know by reaching out to your recruiting contact. We are proud to be an equal-opportunity employer and celebrate the unique perspectives and experiences that diversity brings to our team. We are committed to fostering an environment where everyone can thrive. emc3 does not discriminate based on race, religion, colour, ancestry, national origin, caste, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy, genetic information, marital status, or military service. Together, we believe that inclusivity builds stronger, more innovative teams. Apply for this position Full Name * Email * Phone * Cover Letter * Where did you hear about us? Please Selectemailindustry publication/magazinerecruitersocial mediaword of mouthworked together previouslywe met at an event Upload your resume *Allowed Type(s): .pdf, .doc, .docx By using this form you agree with the storage and handling of your data by this website. For more information, please read our Privacy Notice. *
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