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My Out Desk Careers - Work Globally, Live Locally
Finance and Admin Manager
Location
Philippines
Posted
83 days ago
Salary
0
Seniority
Senior
Job Description
Finance and Admin Manager
MOD Careers
• Manage end-to-end **client invoicing processes** (monthly, per-session, and contract-based billing) • Ensure invoices are accurate, timely, and aligned with contract terms and pricing structures • Maintain billing schedules and track invoicing milestones across all client accounts • Partner with operations and client-facing teams to validate billable activities and data inputs • Own **collections management**, including follow-ups on outstanding invoices and past-due accounts • Maintain accurate **aging reports** and proactively track payment status • Communicate professionally with clients regarding billing inquiries and payment issues • Escalate non-payment risks and recommend actions to leadership • Identify and implement improvements to reduce DSO (Days Sales Outstanding) • Manage the **full lifecycle of client and vendor contracts**, including renewals and amendments • Maintain a centralized, organized **contract repository and tracking log** • Monitor key contract dates (renewals, expirations, billing triggers) and ensure timely action • Support compliance by ensuring contracts are properly executed and filed • Coordinate **contractor (1099) payments**, ensuring accuracy and timely disbursement • Act as the primary liaison with **PEO providers (e.g., Gusto, Rippling, Justworks)** for: - W-2 payroll processing and validation - Benefits administration and enrollment - Employee record maintenance and updates • Ensure payroll inputs (hours, rates, adjustments) are accurate and submitted on time • Support audits and reporting related to payroll and benefits • Manage **new hire onboarding administration**, including documentation and compliance requirements • Coordinate **benefits enrollment** and respond to employee inquiries related to payroll and benefits • Maintain organized employee records and ensure documentation is complete and up to date • Support general administrative operations to keep internal systems running efficiently • Support **monthly financial close** in collaboration with the fractional CFO and external accountants • Prepare and reconcile financial data, including invoices, payments, and expense records • Ensure proper **revenue recognition alignment** based on contracts and delivery • Assist in maintaining accurate financial records in accounting systems • Review and approve expenses within defined thresholds and company policies • Ensure proper documentation and categorization of expenses • Monitor spending patterns and flag anomalies or risks • Work closely with operations, HR, and leadership teams to ensure alignment across financial and administrative processes • Coordinate with **external CPAs, bookkeepers, and fractional CFOs** as needed • Contribute to process improvements, documentation, and system optimization initiatives
Job Requirements
- Core Requirements**
- 5+ years** of experience in **Finance, Accounting, or Administrative Operations**, preferably in a **US-facing company**
- Strong understanding of **US GAAP principles**, including revenue recognition basics
- Familiarity with **multi-state payroll concepts** and compliance considerations
- Hands-on experience with accounting systems such as **QuickBooks, NetSuite, or similar**
- Proven ability to manage **accounts receivable, invoicing, and collections processes**
- Experience coordinating with **external CPAs, bookkeepers, and fractional CFOs**
- Excellent **written and verbal English communication skills** (CEFR C1+ or equivalent)
- High attention to detail, organization, and ability to manage multiple workflows independently
- Full-time availability aligned with **US business hours**
- Ability to provide **professional references**
- Preferred Qualifications**
- Experience in **education, services, or recurring-revenue business models**
- Hands-on experience with **PEO platforms** such as Gusto, Rippling, or Justworks
- Background in **bookkeeping, accounting certifications, or CPA-track training**
- Experience in remote or distributed team environments
- Strong systems mindset with a focus on process improvement and automation
Benefits
- $400 Placement Bonus after successfully completing your first 30 days with your first MOD client
- Independent Contractor Referral Program – Earn up to $330 for every successful referral
- MOD Cash Advance Program available after 6 months of active service with MOD client/s
- Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
- Dental Benefits through Maxicare Dental Hub
- Optical Reimbursement for HMO principal members
- Group Life Insurance with Accidental Death & Dismemberment coverage
- Maternity Reimbursement for both normal and Caesarean delivery
- 6 Paid US Holidays
- 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
- 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
- Unlimited Upskilling Opportunities through MODUniversity
- Mentorship and collaboration with global leaders and teams
- Clear career advancement pathways within the organization
- Diverse, inclusive, and supportive workplace environment
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