At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role: Executive Assistant / Marketing Assistant Monthly Rate: $1,450 Availability: Full-time - 40 hours/week Time Zone: 9AM- 5PM EST ================================================== To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: 1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. 2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ 3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

• Build the website using WordPress • Follow a structured layout provided by the owner • Create core pages: Home, About, Services, Projects/Portfolio, Contact • Ensure mobile responsiveness and fast load speed • Build pages that clearly communicate services and drive user action • Create individual pages for: Custom Homes, Remodels, Additions, Commercial Construction, Playground Installation • Add page titles and meta descriptions • Implement proper heading structure • Ensure pages are indexed correctly • Upload project photos, videos, and written content • Maintain clean and consistent formatting across all pages • Set up contact and lead capture forms • Connect Google Analytics and Google Search Console if needed • Update and edit pages as needed

• Manage and optimize calendars for multiple executives, ensuring effective prioritization and minimal conflicts • Coordinate meetings across internal teams, external partners, and time zones • Support inbox management, including organizing, responding, and flagging key items • Handle expense reporting, reimbursements, and tracking to ensure timely and accurate submissions • Arrange travel, accommodations, and logistics for executives • Support planning and execution of team events, all-hands, and offsites • Coordinate team culture initiatives such as celebrations, milestones, and recognition (e.g., Kudoboards) • Provide ad-hoc administrative support including document preparation, research, and process coordination

Role Description - Handle inbound phone calls, emails, texts, and scheduling inquiries from marketing leads - Respond to patients who have engaged with Instagram or Facebook ads - Coordinate preferred communication method with each patient (phone, email, or text) - Conduct initial patient intake using Open Dental scheduling software - Screen patients for suitability of advanced implant procedures - Assess patient readiness and comfort level with the consultation process - Demonstrate empathy and active listening throughout conversations - Conduct sensitive financial conversations with patients - Discuss payment options and payment plans for out-of-pocket procedures - Facilitate credit checks - Ensure patient comfort and trust when requesting financial information - Schedule qualified patients for dental consultations in Open Dental - Manage appointment calendar coordination with local staff - Confirm consultation details with patients Company Description