• Manage outpatient scheduling including history and physical queue • Assure appropriate workflow, verify accurate submission of patient information • Manage Outpatient exception reports and submit corrections

- Create, modify, and update 2D drawings using AutoCAD based on client or project requirements - Develop and edit 3D models and construction documents using Revit - Interpret architectural and engineering drawings and ensure accuracy in documentation - Convert sketches, PDFs, or markups into detailed CAD drawings or Revit models - Maintain organized file structures for CAD/Revit projects and version control - Coordinate with designers, architects, and project managers to ensure design consistency - Perform basic quantity takeoffs and drawing annotations as needed - Ensure all drawings comply with project standards, codes, and specifications - Manage executive calendars, appointments, and scheduling across multiple time zones - Organize meetings, prepare agendas, and take detailed meeting notes or action items - Handle email and inbox management, including responding to inquiries, filtering messages, and prioritizing communication - Prepare professional correspondence, reports, proposals, and presentations - Perform data entry, maintain spreadsheets, and update CRM systems with accuracy - Conduct market research, competitor analysis, and compile insights into clear summaries - Support marketing activities such as email campaign coordination, lead tracking, and content formatting - Manage project timelines using tools such as Asana, Trello, or ClickUp, ensuring deliverables are completed on time - Coordinate logistics for virtual meetings, webinars, or client sessions - Monitor and reconcile expense reports, invoices, and other financial records - Maintain digital filing systems and organize shared drives for easy access to information - Draft standard operating procedures (SOPs) or process documentation for recurring tasks - Protect and handle confidential or sensitive business information with discretion - Provide general administrative support to leadership and assist with special projects as needed

We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast paced environment.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: This Legal Support Executive Assistant position offers an opportunity to support daily operations with professionalism, consistency, and a commitment to excellence. In this position, you will help maintain smooth communication, organize essential documents, and ensure that clients and vendors receive timely, accurate responses. You will thrive in this role if you enjoy structured systems, appreciate well-maintained files, and take pride in keeping details aligned and tasks completed on schedule. The ideal candidate enjoys learning new tools, supporting a team, and contributing to an organized and efficient workflow. This is a great opportunity for someone who values reliability, clarity, and high-quality work. Monthly Salary Range: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Reach out to vendors regarding mail and related matters • Send monthly client bills • Maintain accurate and properly labeled files • Answer incoming phone calls • Follow established operational procedures • Support daily administrative tasks as required • Send thank you emails as needed • Save invoices and documents using established filing systems Requirements: - Legal experience is a plus - At least 1 year in an Executive Assistant role - Must be able to learn new systems with training provided -  Software and tools: standard office software, communication platforms, file management systems - Must understand filing and labeling conventions - Comfortable taking calls - Pays attention to detail Work Schedule: Monday-Friday Expected call volumes: 0-5 Location: Remote Pacific Standard Time [PST] Work Shift: 8:00 AM - 5:00 PM [PST][PDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions!  Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.