• Manage calendars, schedule meetings, and coordinate appointments across time zones • Handle email correspondence and respond to queries on behalf of clients • Prepare reports, presentations, and documents as required • Maintain organised digital filing systems and databases • Coordinate with internal teams and external stakeholders • Track tasks and deadlines using project management tools • Assist with onboarding, travel arrangements, and event planning where required

• Ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders • Assist patients with transportation arrangements and physician appointments • Be the 'face' of one of our outpatient or hospital facilities and use administrative skills to impact the lives of patients and their families

Title: Litigation Practice Assistant Location: Seattle, WA Job Description: Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Seattle office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor. ESSENTIAL FUNCTIONS/RESPONSIBILITIES Legal Document Preparation and Filing Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks. Word Processing Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison. Timekeeping and Billing Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests. Client Service Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts. Teamwork Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings. File and Document Management Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website. Other Administrative Support Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc. Other duties as assigned. ESSENTIAL CAPABILITIES Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English. Technical Knowledge - Accurately type 50+ wpm - Proficiency in Microsoft Office suite - Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus Physical/Mental Capabilities Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. EDUCATION & EXPERIENCE High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred. NORMAL WORK HOURS This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday. How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More! The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location. In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan. No recruiters please.

📝 Job Description: Auction Moderator Assistant The Auction Moderator Assistant will support live fashion clothing auctions hosted on the Whatnot platform. This role requires keen attention to detail, strong communication skills, and the ability to work efficiently during live events. The assistant will monitor auctions in real time, take notes, identify and report mistakes, and coordinate with the moderator to ensure smooth operations. Additionally, the assistant will enter order details accurately when applicable, helping maintain a seamless customer experience. Key Responsibilities - Monitor live auctions and track proceedings in real time. - Take detailed notes on auction activities, including bids and outcomes. - Identify and report mistakes or discrepancies promptly to the moderator. - Communicate effectively with the moderator during live sessions. - Enter order details accurately into the system when required. - Assist in maintaining auction records and documentation. - Provide operational support to ensure auctions run smoothly. 🎯 Qualifications Education & Experience - High school diploma or equivalent required; college-level coursework in business, communications, or related fields preferred. - Prior experience in administrative support, customer service, or event coordination is an advantage. - Familiarity with online auction platforms or e-commerce systems is desirable. Skills & Competencies - Strong attention to detail and accuracy in documentation. - Excellent communication and interpersonal skills. - Ability to multitask and remain focused in fast-paced, live environments. - Proficiency in basic computer applications (MS Office, Google Workspace). - Quick learner with adaptability to new platforms and tools.