Benefits: - 401(k) - Competitive salary - Dental insurance - Flexible schedule - Health insurance - Opportunity for advancement - Paid time off - Vision insurance AIMS is seeking a highly organized, energetic, and proactive Growth & Operations Coordinator to support business development outreach, candidate follow-up, scheduling, and day-to-day operational coordination. This is a cross-functional remote role for someone who is comfortable communicating with people, making outbound calls, staying organized across multiple priorities, and helping move opportunities and candidates forward. The right candidate will support growth efforts through outreach and relationship-building, while also assisting with recruiting coordination, onboarding follow-up, and internal operational support. This role is ideal for someone who is detail-oriented, enthusiastic, highly responsive, and able to balance communication, follow-up, and execution in a fast-paced environment. Candidates with prior military, federal contractor, or healthcare staffing experience are strongly preferred. Familiarity with military systems or current base access is a major plus. Key Responsibilities Growth and Outreach - Conduct outbound calls, follow-up calls, and introductory outreach to prospective clients, partners, and business opportunities - Help maintain lead lists, outreach trackers, and follow-up schedules - Support business development efforts through strong communication, persistence, and relationship-building - Assist with conference, networking, and meeting coordination as needed - Support travel planning for meetings, conferences, site visits, and client-facing activities - Represent AIMS professionally in interactions with teaming partners, clients, and prospective customers - Travel as needed to military bases, client sites, conferences, networking events, and partner meetings Operations Coordination - Maintain organized trackers, status logs, and follow-up notes across multiple workflows - Support scheduling, meeting coordination, and day-to-day administrative follow-up - Help ensure deadlines, action items, and operational tasks are completed on time - Communicate updates clearly to leadership and internal team members - Help keep business development, candidate, and operational workflows organized and moving efficiently Onboarding and Process Support - Support onboarding follow-up, document collection, and process coordination as needed - Assist with credentialing, compliance, or security-related follow-up in coordination with internal leadership - Work closely with management and other team members to support hiring, onboarding, and operational execution - Help maintain clean, accurate, and audit-ready records in shared systems and trackers - Candidate Follow-Up and Recruiting Support - Follow up with recruiter-generated leads and help move candidates through the hiring pipeline - Help support closing efforts by maintaining timely and professional communication with active candidates - Coordinate with recruiters and leadership to identify bottlenecks and next steps Qualifications - Bachelor’s degree preferred but not required - 1 to 4 years of experience in business development support, operations support, project coordination, healthcare staffing, or administrative coordination - Strong verbal and written communication skills - Strong organizational skills with excellent follow-up discipline - Ability to manage multiple priorities without losing attention to detail - Comfortable making outbound cold calls and maintaining consistent follow-up - Strong Microsoft Office and Excel skills - Ability to work independently in a remote environment Preferred Background - Experience in healthcare staffing, federal contracting, recruiting support, operations coordination, or client-facing outreach - Experience working in military, DoD, or government-facing environments - Retired military, military spouse, or candidates familiar with military systems strongly preferred - Base access is a significant plus - Experience supporting leadership in a fast-paced, growth-oriented environment is preferred Ideal Candidate Traits - Highly enthusiastic and professional - Excellent communication and interpersonal skills - Persistent, proactive, and comfortable with outreach - Very organized and process-driven - Strong time management and multitasking ability - Positive attitude and willingness to take ownership - Able to shift between external communication and internal coordination smoothly Position Type - Full-time - Remote - Travel required as needed This is a remote position.

• Implement and mature Obeya across value streams. • Coach T2 leaders in exceptions‑based thinking, prioritization, and decision‑making. • Facilitate PDCA spotlights, experiment framing, and cross-functional resolution. • Train and coach T3 leaders in facilitation, problem-solving, and behavioral routines. • Improve leader competence in PDCA, pareto interpretation, and weekly prioritization. • Reinforce LSW behaviors through side-by-side coaching and gemba-style observation. • Ensure teams create weekly reason codes and pareto analyses. • Drive PDCA learning: weekly updates, next steps, closing aged PDCAs. • Help leaders move teams from DMS 2.3 prioritization → DMS 2.4 learning and elimination. • Support value stream alignment in Obeya by connecting upstream/downstream issues.

• Reviews and processes all incoming applications, transcripts, and supporting admission documents via mail, email, and other electronic formats • Updates and maintains accurate records in our CRM and other essential systems. • Accurately evaluates transcripts for admission requirements and transfer credit according to partner standards • Works within partner systems to update student information • Works cohesively and collaboratively with Enrollment Advisors to assist in facilitating prospective student enrollment • Determines when admissions files are ready to be prepared and sends files to partner institution for review • Compliance with all personnel policies and procedures • Ability to come to work and work the regular schedule and shift for the position • Performs other duties and responsibilities as assigned by supervisor

Looking for Philippines-based candidates Job Role: Operations & Client Support Virtual Assistant Compensation range: $1,500 AUD - $2,000 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home. Who The Client Is: A long-established Australian manufacturer producing specialist building materials for residential, commercial, and civil projects. The company is known for its practical, hands-on approach and close-knit team culture, delivering durable, high-performance products designed for long-term use. Role Overview: We are hiring an overseas Virtual Assistant to support our team across accounts receivable, sales support, project administration, personal assistant support for directors, order processing, freight follow-up, and general company coordination. This role requires someone who is organised, proactive, detail-focused, and confident working across Xero, Salesforce, spreadsheets, and internal admin systems. This is a broad support role with a strong focus on follow-through. The right person will be comfortable handling overdue accounts, supporting warm sales leads, setting up projects correctly in Salesforce, processing website orders quickly, following up freight issues, assisting the company directors with PA tasks, and helping make sure no project or task falls through the cracks. Key Responsibilities:  - Accounts Receivable and Debt Follow-Up - Review overdue accounts in Xero on a regular basis. - Cross-check each overdue account in Salesforce before contacting the customer. - Look for any notes, updates, or issues that may explain delayed payment, including: - installation delays - questions about quality of finish - customer complaints or concerns - unresolved service or project issues - Make sensible decisions about whether an account should be followed up immediately or escalated internally first. - Keep accurate notes on actions taken, customer responses, and next steps. - Escalate sensitive or complex accounts to management before applying pressure. - Use a friendly, professional, and respectful tone in early-stage payment follow-up. - Adjust communication tone depending on the age of the debt: - Under 30 days overdue: friendly, helpful, and relationship-focused - Over 30 days overdue: firmer, more direct, and more structured while still remaining professional - Finance and Reconciliation Support - Potentially assist with reconciling incoming payments. - Check that all invoices coming through the AutoEntry system are correctly present in Xero. - Support the finance function with accuracy and follow-up. - This may become a larger part of the role over time, depending on future internal structure. - Invoicing and Client Follow-Up - Send final invoices to clients. - Follow up to confirm receipt where needed. - Maintain professional and friendly communication while supporting timely payment. - Warm Lead Follow-Up and Sales Support - Follow up on warm sales leads after a salesperson has sent a quote or email. - Check in approximately one week later to confirm the client received the quote and ask whether they need any further information. - Assist with commercial project follow-up, including supporting warm sales leads. - Help maintain momentum in the pipeline without being pushy. - Salesforce Project Setup and Admin - Set up projects and opportunities correctly in Salesforce. - Example: if a tender is received, it may be forwarded to the VA to create in Salesforce, then the relevant team member is tagged once it is ready to quote. - Review lists and records in Salesforce to ensure no project is missed. - Keep records clean, complete, and up to date. - Website Order Processing - Process orders that come through the website within required timeframes. - Service expectation: - any order received after 12:00 pm and before 9:00 am Australian time must be processed before 10:00 am the following day - Ensure orders are handled promptly and accurately. - Flag any issues or missing information quickly. - Freight and Delivery Follow-Up - Chase up failed deliveries with freight companies. - Follow up promptly to identify the reason for delivery issues and next steps. - Keep internal teams updated on delivery status where needed. - Help ensure freight issues are resolved quickly and clearly communicated. - Project Tracking and Records - Record completed project photos and project details on the existing spreadsheet. - Help maintain complete and accurate project records. - Review Salesforce lists and tracking systems to ensure completed projects are captured and no project is overlooked. - Personal Assistant Support for Company Directors - Provide PA support to both company directors. - Assist with simple filing and document organisation. - Book travel and help coordinate related arrangements. - Support with general company administration tasks as needed. - Help keep day-to-day admin organised and moving.