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Bookkeeping Virtual Assistant
Location
United States
Posted
43 days ago
Salary
0
Seniority
Junior
Job Description
Bookkeeping Virtual Assistant
Infinity Business Services
• Record, categorize, and reconcile daily financial transactions in QuickBooks (Online/Desktop) • Manage expense tracking, reimbursements, and receipt documentation • Perform bank and credit card reconciliations with high accuracy • Generate and review standard financial reports (P&L, Balance Sheet, Cash Flow) • Support payroll entries and client invoicing processes • Maintain organized financial documentation for audits and reviews • Coordinate with CPAs or accounting teams when required • Ensure timely reporting and strict adherence to deadlines
Job Requirements
- 1–2 years of hands-on bookkeeping experience using QuickBooks
- Practical understanding of US bookkeeping standards
- Strong working knowledge of Excel or Google Sheets
- High attention to detail and structured work habits
- Clear written and verbal English communication
- Stable internet connection and personal laptop
- Willingness to commit to US night shifts long-term
Benefits
- Health insurance
- Paid time off
- Professional development
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Role Description - Maintain accurate, up-to-date financial records across corporate operations - Support monthly, quarterly, and annual financial processes - Reconcile accounts and ensure data integrity across systems - Assist with financial reporting and compliance requirements - Partner with the Finance Director and leadership to support operational decision-making - Monitor financial transactions to ensure alignment with company policies and regulatory standards - Work collaboratively to strengthen internal controls and improve financial processes - Generate financial reports including income statements, balance sheets, and cash flow statements - Support budgeting processes and provide insights for financial planning - Conduct account analysis and ensure compliance with governmental accounting regulations Qualifications - Highly organized with exceptional attention to detail - Self-starter who can manage priorities independently - Strong understanding of bookkeeping principles and financial systems - Ability to thrive in a fast-paced, evolving environment - Comfortable collaborating with cross-functional teams - Committed to accuracy, accountability, and continuous improvement - Ability to multitask and manage multiple deadlines - Minimum of 3 years experience as an accountant or bookkeeper - Bachelor’s degree in Accounting, Finance, or a related field - Proficiency in ERP systems and advanced MS Excel skills Benefits - Be part of a mission-driven organization that creates real impact - Work alongside a collaborative and supportive leadership team - Gain exposure to federal contracting and complex financial operations - Opportunity to grow and shape processes in a scaling organization - Remote flexibility with meaningful, purpose-driven work
Benefits: - In office or remote - Growth potential - Flexible schedule Requirements: 3 years plus experience in general accounting/bookkeeping principals Well versed in QuickBooks accounting software Attention to detail Good attitude is key! Approximately 10-15 hours weekly, maybe more Duties will include: Transaction recording of daily debits, credits, and transactions to the general ledger Reconcile bank accounts Managing accounts payable/receivables, invoices and sales General monthly financial reporting (P&Ls, Balance Sheets, etc.) Perks: Ability to work at our corporate office or home Great hourly pay! Room for growth within the company Flexible work from home options available.
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Experienced Bookkeeper
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• Categorize financial transactions accurately in QuickBooks • Maintain and reconcile financial records • Manage and update books using QuickBooks Desktop and QuickBooks Online • Work with Excel and Google Sheets for tracking and reporting • Ensure all financial data is clean, organized, and up to date • Assist with accounts receivable as needed • Communicate regularly with the business owner regarding financial updates


