Middle Tennessee Solutions, a renowned construction services company based in Murfreesboro, Tennessee, is seeking an organized and motivated Administrative Assistant to join our dynamic team. Established in 2013, we have built a solid reputation for delivering exceptional craftsmanship in roofing installation, exterior renovations, and custom construction projects for both residential and light commercial clients in the Middle Tennessee area. Our mission revolves around turning our clients' visions into reality while fostering lasting relationships in the communities we serve. We pride ourselves on our hands-on, field-driven approach, where clear communication and accountability are at the forefront of our operations. As an Administrative Assistant, you will play a crucial role in supporting our project teams, ensuring smooth operations, and maintaining seamless communication among staff and clients. Your efficiency and attention to detail will contribute significantly to the success of our projects and the overall satisfaction of our customers. If you thrive in a fast-paced environment and are passionate about helping others while being part of a family-owned business dedicated to quality and integrity, we invite you to consider this opportunity. Responsibilities - Assist in managing schedules, appointments, and travel arrangements for project managers and field staff. - Provide administrative support by preparing documents, reports, and presentations as required. - Maintain accurate records and files related to projects, contracts, and vendor communications. - Act as the first point of contact for client inquiries, providing responsive and clear communication. - Coordinate with subcontractors and vendors to ensure timely delivery of materials and services. - Assist in the preparation and processing of invoices and expense reports. - Support the office operations by maintaining supplies, equipment, and overall office organization.

Role Description Enjeu : appui au pilotage et à la gestion du service, rattachée aux chefs de service - Coordonner la répartition des commandes au sein du service - Garantir la cohérence et la qualité des productions du service - Suivre la qualité des productions, notamment au travers des indicateurs et des tableaux de bord - Coordonner et assurer la synthèse des productions transversales de la DDT confiées au SUH - Gérer et suivre les crédits du BOP 135 - Assurer un accompagnement RH de proximité (suivi des postes, accompagnement à la mobilité, accueil des nouveaux arrivants, interface avec le SGCD) - Assurer la suppléance du secrétariat de direction - Participer et contribuer à l'animation du réseau des assistantes de service Liaison hiérarchique : poste rattaché aux chefs de service Management : Exercé dans le poste : aucun Positionnement dans la structure : assistance au pilotage du service de manière générale, en relation étroite avec la direction, les chefs de bureaux et les agents du service en interne, et les partenaires extérieurs - Relations internes : tous agents du SUH et agents du secrétariat général - Relations externes : services de l'État (préfecture, DREAL,...), collectivités locales, bureaux d'études, etc Responsabilités tenant au poste ou au positionnement du titulaire : Poste de confiance nécessitant une grande discrétion et une réactivité soutenue. Qualifications - Maîtrise de l'outil informatique (libre office) - Connaissance du service, de ses enjeux, des responsabilités et des missions de chacun - Connaissance de l'environnement du service et des principaux interlocuteurs - Connaissance des règles de l'expression orale et écrite de qualité - Connaissance des règles d'orthographe et grammaire - Connaissance des règles de classement et d'archivage Requirements - Qualités d'organisation et de rigueur - Aptitude au travail en équipe et en réseau - Avoir l'esprit d'initiative et de synthèse - Avoir une bonne expression écrite et orale - Capacité d'écoute et capacité de porter des messages clairs - Avoir le sens des relations humaines - Être autonome dans l'organisation du travail Modes d'acquisition - Formation - Expérience

• Prepare and maintain reports using Microsoft Excel and Word • Complete credentialing applications for various payors with high accuracy • Coordinate document signatures and communications between Directors and VP • Manage inter-office mail, scanning, and handling of confidential documents • Support department projects and assist with denial resolution and inventory tracking • Use Adobe Pro and internal portals for document and data management

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description KITSCH is currently looking for a highly organized, proactive, and reliable Supply Chain / QC Manager Executive Assistant to support our Supply Chain and Quality leadership. This role will provide direct executive and administrative support to the Supply Chain Manager, ensuring visibility, structure, and follow-through across timelines, deliverables, and communications. You will work closely with both internal and external stakeholders, acting as a key organizational partner to help keep operations running smoothly and efficiently. The ideal candidate thrives in fast-paced environments, has exceptional communication skills, and takes full ownership of details, follow-ups, and execution. - Create, update, and manage documents, trackers, and spreadsheets to support Supply Chain and Quality initiatives. - Manage the Supply Chain Manager’s calendar, schedules, and meeting coordination. - Track timelines, action items, and deliverables, ensuring follow-up and visibility on open items. - Support meetings by documenting agreements, action items, and next steps, and sending follow-up communications as needed. - Serve as a point of contact with internal teams and external partners, ensuring timely and professional communication. - Provide general administrative and executive support to the Supply Chain Manager as required. - Assist in organizing information related to supply chain and quality projects to support decision-making. - Maintain discretion and confidentiality when handling sensitive information. - Proactively identify gaps, risks, or delays and flag them promptly to the manager. Qualifications - Bachelor’s Degree in Logistics, Supply Chain, Business Administration, or a related field (Preferred). - Equivalent experience as an Executive Assistant will also be considered. - 3+ years of experience as an Executive Assistant, preferably supporting senior leadership. - Experience working in remote or distributed teams strongly preferred. - Exposure to Supply Chain or Quality functions is a plus. Requirements - Exceptional organizational and time-management skills with strong attention to detail. - Excellent written and verbal communication skills. - Strong ability to track multiple topics and ensure timely follow-up. - Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Suite (Sheets, Docs, Calendar). - Preferred: Familiarity with supply chain and quality terminology. Soft Skills - Extremely responsible, reliable, and discreet. - Proactive with a strong go-get-it attitude. - Self-driven, goal-oriented, and comfortable working with urgency. - Strong interpersonal skills and ability to interact professionally with all levels of the organization. - Able to stay on top of multiple issues simultaneously in a demanding environment. Languages - Bilingual Spanish–English required (written and spoken C1/C2). Benefits - Type of Contract: Full-Time - Modality: Remote - A dynamic team - An open mind for new ideas - Growth… growth and some more growth!