Job Closed

This listing is no longer active.

Pavago

Pavago specializes in connecting businesses with top-tier offshore talent in operations, sales, and marketing, offering a comprehensive recruitment solution designed to reduce cost

Business Operations Coordinator

Location

Colombia

Posted

45 days ago

Salary

0

Seniority

Mid Level

English

Job Description

Business Operations Coordinator

Pavago

Job Title: Business Operations Coordinator Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (EST Required) About the Role We’re hiring a highly organized and execution-driven Business Operations Coordinator to support day-to-day business operations across systems, billing, crew tracking, client communication, and administrative workflows. This is a hands-on, multi-functional role for someone who thrives in structured environments, pays close attention to detail, and takes ownership of operational accuracy. You will work directly with the Owner and support multiple moving parts across operations, finance coordination, scheduling, and client management. This role is not strategic oversight or high-level management — it is about consistent execution, system discipline, and ensuring that operational details are handled correctly the first time. What You’ll Own Core Operational Execution - Maintain daily operational workflows to ensure smooth business performance. - Support the Owner with administrative and operational coordination tasks. - Identify inefficiencies or gaps and flag them proactively. Systems & Data Management - Maintain and update records inside CRM, ensuring job data, client information, and scheduling details are accurate and current. - Organize and manage digital files across platforms such as Excel, OneDrive, and CompanyCam. - Ensure data accuracy across systems to prevent reporting or billing errors. Invoicing & Billing Coordination - Process invoices and ensure billing aligns accurately with completed work. - Follow up on outstanding payments and maintain clean accounts receivable records. - Collaborate with accounting to ensure documentation and financial records remain organized and complete. Crew Scheduling & Job Tracking - Monitor crew schedules and job progress using Aspire and Azuga. - Identify scheduling conflicts, time discrepancies, or job delays proactively. - Ensure daily time entries are recorded accurately for payroll processing and job costing. Lead & Client Pipeline Management - Manage inbound leads and client communications on behalf of the Owner. - Update CRM records consistently to prevent pipeline stagnation. - Track follow-ups and ensure no inquiries or requests go unanswered. Documentation, Reports & Research - Prepare reports, proposals, and responses to Requests for Proposals (RFPs). - Assist with vendor research, pricing comparisons, and municipal contract research. - Maintain organized documentation for internal and external use. Communication & Administrative Support - Manage and organize the Owner’s email and Teams communication channels. - Respond to routine communication and escalate priority items appropriately. - Maintain clarity and organization in digital communications. Must-Have Experience & Skills - Proven experience in operations coordination, administrative support, invoicing, or billing. - Experience working across multiple systems and platforms simultaneously. - High proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams, OneDrive). - Experience with CRM systems (Aspire experience is a plus but not required). - Strong written communication skills with professional email management ability. - High attention to detail with the ability to spot discrepancies quickly. - Self-motivated operator capable of working independently with minimal supervision. - Strong organizational and time management skills in fast-moving environments. Operational Environment (Important) This role is execution-focused and systems-driven. You’ll be supported by: - Established workflows and operational systems - Direct communication access to the Owner - Clear expectations around reporting and follow-up cadence Your ownership is focused on: - Accuracy in data, billing, and time tracking - Reliable follow-through on client and crew coordination - Maintaining organized, up-to-date systems - Clear communication and proactive problem identification This role rewards consistency, discipline, responsiveness, and strong organizational control. Key Metrics for Success - Accurate and up-to-date CRM and operational records. - On-time and error-free invoice processing. - Clean time tracking and payroll coordination. - No missed client follow-ups or pipeline stagnation. - Proactive identification of scheduling or operational issues. - High confidence from leadership in operational reliability. Interview Process - Initial Screening Call - Operations / Systems-Focused Interview - Practical Task or Workflow Exercise - Final Interview - Internal Review & Approval - Offer & Onboarding #LI-AG1

Related Categories

Related Job Pages

More Operations Jobs

Senior Director, Market Operations, Virginia

firsthand Health Inc

firsthand is transforming the way individuals living with Serious Mental Illness (SMI) receive care. We are focused on delivering real outcomes for a cohort that has historically been underserved, stigmatized, and deprioritized. By building a service focused on whole-person care, firsthand aims to find, establish a trusting relationship with, and support quality care for individuals living with complex experiences of SMI. Most importantly, our goal is to be the trusted guide, partner, and first call for individuals we serve, guiding them to a life of stability and independence. In doing so, we will not only improve lives, but also improve the economics for managed care plans and states responsible for providing care to this community. This enables us to build solutions that scale and, as a result, change the way our society supports those most impacted by serious mental illness.

Operations45 days ago
Full TimeRemoteTeam 380Since 2021

firsthand supports individuals living with SMI (serious mental illness). Our holistic approach includes a team of peer recovery specialists, benefits specialists and clinicians. Our teams focus on meeting each individual where they are and walking with them side by side as a trusted guide and partner on their journey to better health. firsthand's team members use their lived experience to build trust with these individuals and support them in reconnecting to the healthcare they need, while minimizing inappropriate healthcare utilization. Together with our health plan partners, we are changing the way our society supports those most impacted by SMI. We are cultivating a team of deeply passionate problem-solvers to tackle significant and complex healthcare challenges with us. This is more than a job—it's a calling. Every day, you will engage in work that resonates with purpose, gain wisdom from motivated colleagues, and thrive in an environment that celebrates continuous learning, creativity, and fun. The Executive Director (ED) is a high-impact, mission-driven General Manager responsible for driving the P&L, operational, and clinical performance of the firsthand model across their state. The ED fosters a culture of firsthand Values-driven innovation, collaboration, and deep community engagement to achieve the firsthand mission of delivering life-changing outcomes to individuals with serious mental and physical illness. The ED is tasked with the management and strategic execution of the entire business unit, overseeing the integration and success of our care team and clinical practice. This includes both community outreach and clinical care delivery teams – ensuring a consistent, scalable, individual-centered approach to care is embraced by all. The ED will ensure firsthand’s teams are effective in their outreach, trust-building, engagement, benefits navigation, and activation of the entire fH care model, as well as its clinical and financial outcomes long term. Furthermore, the ED will lead the expansion of care model operations across the state and in doing so ensure best practices are adopted and implemented across all teams. Job Specifics As ED, you will: - Serve as the General Manager and own the complete Profit and Loss (P&L) for the entire state. This includes full accountability for medical cost management, revenue optimization, opex management – and broadly driving profitability. - Report directly to the COO and partner meaningfully with the VP Care Model Performance, Senior Director of Central Clinical Programs, and other EDs to lead, motivate, and inspire community and care model teams deeply dedicated to firsthand’s mission. - Consistently exceed a rigorous set of high-value care model process (i.e. fidelity to core model activities)and value outcomes (e.g: utilization, HEDIS metrics), individual engagement and activation goals, and financial targets (e.g: medical cost, revenue, membership growth). - Provide decisive leadership and supervision across all integrated state-level functions, overseeing both Clinical Managers (CMs) and Managers of Community Operations (MCOs). - Lead, mentor, and actively develop all market leadership and care team members, fostering a culture of continuous improvement, high accountability, and mission-driven work to ensure long-term team engagement and operational excellence. - Galvanize and foster a high-performing, inclusive, and supportive employee culture, driven by and visibly embodying the firsthand values - Manage, analyze, and optimize the state key performance indicators (KPIs), effectively coaching market leadership and care teams to exceed financial, clinical, and operational targets. - Ensure the seamless execution of firsthand’s operational and strategic plans, including adapting practices as the business evolves. - Build key state-level relationships with local healthcare providers, community partners, and health plan clients to drive engagement and improve outcomes. - Lead the successful execution and launch of new firsthand clinic locations within the state, including the recruitment of community-based and care model staff in collaboration with the People team. The experience you bring to this role includes: - Significant experience (7-10+ years) in healthcare leadership roles, preferably in a high-growth, high-complexity operational environment leading integrated community-based and clinical teams. - Experience leading in a clinical-operational dyad model - Proven track record of owning and successfully managing a large P&L and delivering results in a value-based care or capitated environment. - Deep understanding of the healthcare landscape, particularly value-based care, Medicaid, and the behavioral health ecosystem (SMI/SUD). - Exceptional leadership presence, executive communication skills, and the ability to inspire and manage large, cross-functional teams including market leaders and clinicians. - Ability to travel regularly across the state to visit communities and meet with partners; proficiency in communicating a “win-win” value proposition to external partners. - A passion for serving and direct community and care team experience working with individuals living with SMI. - Preferred experience in an early-stage or growth company with the ability to be flexible and adaptable to changing strategies. Base salary range: $170,000—$170,000 USD We firmly believe that great candidates for this role may not meet 100% of the criteria listed in this posting. We encourage you to apply anyway - we look forward to begin getting to know you. Benefits For full-time employees, our compensation package includes base, equity (or a special incentive program for clinical roles) and performance bonus potential. Our benefits include physical and mental health, dental, vision, 401(k) with a match, 16 weeks parental leave for either parent, 15 days/year vacation in your first year (this increases to 20 days/year in your second year and beyond), and a supportive and inclusive culture. Vaccination Policy Employment with firsthand is contingent upon attesting to medical clearance requirements, which include, but may not be limited to: evidence of vaccination for/immunity to COVID-19, Hepatitis B, Influenza, MMR, Chickenpox, Tetanus and Diphtheria. All employees of firsthand are required to receive these vaccinations on a cadence/frequency as advised by the CDC, whereas not otherwise prohibited by state law. New hires may submit for consideration a request to be exempted from these requirements (based on a valid religious or medical reason) via forms provided by firsthand. Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption. Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. Unfortunately, we are not able to offer sponsorship at this time. firsthand Health will only contact candidates from email addresses ending in @firsthandcares.com. Any communication from another domain claiming to represent firsthand is fraudulent. We will never ask for payment or sensitive financial information during the hiring process. If you receive suspicious outreach, please do not respond.

Virginia
$170K / year

Operations Coordinator

Pavago

Pavago specializes in connecting businesses with top-tier offshore talent in operations, sales, and marketing, offering a comprehensive recruitment solution designed to reduce cost

Operations45 days ago

Job Title: Operations Coordinator Position Type: Full-Time, Remote Working Hours: U.S. client business hours About the Role: Our client is seeking an Operations Coordinator to provide day-to-day support across core business functions. This role ensures that operations run smoothly by managing workflows, maintaining records, monitoring KPIs, and serving as a bridge between departments. The Operations Coordinator creates clarity, consistency, and efficiency in the daily running of the organization. Responsibilities: Process Coordination: - Track workflows across departments (finance, HR, customer service, logistics, IT). - Ensure operational tasks are completed on schedule and according to SOPs. - Escalate bottlenecks or inefficiencies to management. Data & Reporting: - Maintain operational databases and dashboards. - Generate weekly/monthly reports on KPIs such as productivity, resource utilization, and cost efficiency. - Ensure all reporting is accurate, timely, and actionable. Documentation: - Maintain and update SOPs, process maps, and compliance documentation. - Organize digital files in systems such as SharePoint, Google Drive, or Notion. Vendor & Partner Coordination: - Manage vendor communication, track service delivery, and ensure invoices are routed/approved. - Monitor vendor SLAs and escalate issues. Cross-Department Support: - Coordinate between teams to align on projects, events, or recurring tasks. - Support leadership with ad hoc operational projects and research. Compliance & Controls: - Ensure daily operations adhere to compliance and quality standards. - Maintain accurate logs for audits or internal reviews. What Makes You a Perfect Fit: - Strong multitasker who thrives on organization and accountability. - Analytical mindset with ability to spot trends and inefficiencies. - Clear communicator who can work across functions. - Comfortable balancing routine tasks with special projects. Required Experience & Skills (Minimum): - 2+ years in operations, coordination, or business support roles. - Proficiency with Microsoft Office/Google Workspace. - Familiarity with ERP, CRM, or operational systems (Salesforce, HubSpot, NetSuite, or equivalent). - Strong Excel/Google Sheets skills (dashboards, pivot tables, KPI tracking). Ideal Experience & Skills: - Background in process improvement (Lean, Six Sigma, Kaizen, etc.). - Experience preparing SOPs and operational documentation. - Exposure to data visualization tools (Power BI, Tableau, Looker). - Industry experience in services, SaaS, logistics, or professional firms. What Does a Typical Day Look Like? An Operations Coordinator’s day is defined by keeping business functions aligned, efficient, and on track. You will: - Monitor workflows across multiple departments to ensure daily tasks and projects are completed on time. - Update operational dashboards with the latest data and distribute KPI reports to management. - Maintain accurate records and SOPs, ensuring documentation reflects current practices. - Communicate with vendors and partners to confirm service delivery, resolve issues, and track SLAs. - Coordinate cross-departmental projects, following up on action items and escalating risks. - Support leadership with ad hoc analysis, reporting, or operational initiatives. In essence: you act as the glue of the organization’s operations, ensuring processes are efficient, information is accurate, and leadership has visibility into daily performance. Key Metrics for Success (KPIs): - On-time completion of operational workflows. - Accuracy of KPI reporting and dashboards. - Zero missed vendor/service obligations. - SOPs and records consistently updated and audit-ready. - Positive feedback from stakeholders on communication and coordination. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., create a weekly KPI dashboard or process tracker from sample data) - Client Interview - Offer & Background Verification

Pakistan
Job Closed
Iron Mountain logo

Senior Sales Operations Business Partner

Iron Mountain

We protect, unlock, and extend the value of your information and assets throughout the entire lifecycle.

Operations45 days ago
Full TimeRemoteTeam 10,001+Since 1951H1B Sponsor

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation. Iron Mountain is seeking a motivated and experienced Sales Operations Business Partner to join our Global Strategic Accounts team. In this role, you will be responsible for serving as a trusted advisor to the Global Strategic Accounts team, providing the strategic insights and operational framework necessary to drive revenue growth. You will work closely with the Vice President of Global Strategic Accounts and cross-functional support teams to develop and execute initiatives in a fast-paced, global environment. You will join a high-impact team dedicated to enabling our global sales force through data-driven insights and streamlined operational processes. What You’ll Do In this role, you will: - Strategic Analysis & Reporting: Analyze large datasets to provide actionable insights and recommendations to senior leadership, ensuring the availability of critical bookings, pipeline, and forecast reports. - Sales Enablement & Collaboration: Collaborate with the Global Commercial organization and sales leadership to manage compensation plans, quota allocations, and book-of-business assignments to improve overall productivity. What You’ll Bring The ideal candidate will have: - Seven to ten plus years of experience in Sales Operations with significant exposure to senior sales management. - Strong knowledge of advanced data tools including the Google Suite (specifically Google Data Studio), Salesforce.com, Tableau, and Business Intelligence data warehouses. - Proven ability in financial modeling, complex problem-solving, and project management within a matrixed, global environment. What We Offer - Competitive compensation and benefits aligned with your experience. - Flexible work options to support a healthy work–life balance. - Comprehensive health, wellness, and retirement plans. Ready to drive strategic growth with a global leader? Apply today to join the Iron Mountain team and help us shape the future of Sales Operations! Reasonably expected salary range: $81,200.00 - $108,300.00 Please note that an employee's starting salary may vary based on a variety of factors. Where State, Municipal, Provincial, Territorial or other legal minimum wages exceed the federal minimum wage, employees are entitled to the higher rate. Category: Sales Operations Group

United States
$81.2K - $108K / year
Live Oak Bank logo

Senior Loan Closing Specialist, Commercial Banking

Live Oak Bank

We are on a mission to be America's small business bank.

Operations45 days ago
Full TimeRemoteTeam 501-1,000Since 2008H1B No Sponsor

About Us Live Oak Bank is a digital bank that serves small business owners across the country. Our groundbreaking spin on service and technology has fueled our mission to be America’s Small Business Bank. Our products help customers buy, build, and expand their business, and our high-yield savings and CD products help them grow their hard-earned money. At Live Oak, we never lose sight of the well-being of our people. We believe our employees are the heart of our company. Our commitment to our customers and culture is intertwined, and we seek those who embody and embrace what it takes to empower the American dream. How This Role Impacts Live Oak and its People The Senior Commercial Loan Closing Specialist is responsible for coordinating, reviewing, and finalizing the closing of complex commercial loan transactions. This position ensures all loan documentation is accurate, complete, and compliant with regulatory requirements, and the Bank’s internal policies. The role serves as a subject matter expert in loan closing and provides guidance to junior staff, while partnering with Lenders, Underwriters, Legal Counsel, and external vendors to ensure timely and accurate loan closings. What You’ll Do at Live Oak - Manage end-to-end closing process for a wide range of commercial loans, including acquisitions, refinance, construction loans (owner-occupied and investment properties), working capital facilities, equipment financing, term loans, line of credit, and asset-based lending - Review credit approval packages, commitment letters, and legal documentation to confirm compliance with approved loan terms and conditions - Coordinate with lenders, underwriters, legal counsel, title companies, insurance agents, and other third parties to gather and validate closing documentation - Ensure compliance with regulatory requirements (KYC/CIP, OFAC, flood, UCC filings, Beneficial Ownership, etc.) and internal credit/operational policies - Prepare, review and verify closing checklists, funding memos, and disbursement instructions - Identify and resolve documentation, collateral, or compliance issues prior to funding - Act as a point of escalation for junior closing staff; provide training, guidance, and quality review - Partner with Loan Operations and Post Close Departments to ensure smooth boarding of loans post-closing - Maintain accurate records in loan management systems and track status to support reporting requirements - Demonstrate deep knowledge of commercial loan products, documentation, and compliance requirements - Review documents and processes with precision and accuracy - Build strong relationships and work effectively across functions and with external partners - Identify issues proactively and recommend solutions - Provide guidance, coaching, and quality review to junior team members - Manage multiple, complex transactions under strict timelines - Maintain a high standard of regulatory awareness including BSA, AML, CIP, and OFAC Required Experience - 3+ years of progressive experience in commercial loan closing, documentation, or commercial banking - Strong knowledge of loan documentation, collateral requirements, and commercial lending products - Proven record of managing complex, high-value loan transactions - In-depth knowledge of commercial loan products and closing procedures - Familiarity with legal documentation, including promissory notes, guarantees, security agreements, and mortgages/deeds of trust - Understanding of regulatory and compliance requirements impacting commercial lending - Excellent organizational skills with ability to manage multiple priorities under tight deadlines - Strong communication, problem-solving, and relationship management skills - High attention to detail and accuracy - Proficiency in loan origination/servicing systems, document imaging, and Microsoft Office Suite Preferred Experience - Bachelor’s degree in business, finance, accounting, or related field - Experience with syndicated and participated loans Our Values - Dedication: Possess a deep commitment to Live Oak Bank’s mission and core values, exemplified through a strong work ethic, adaptability and pride in your work. - Ownership: Take initiative to deliver positive results by proactively and creatively solving problems, while maintaining a high degree of quality. - Respect: Treat everyone with courtesy, politeness, and kindness. - Innovation: Embrace fresh ideas and fearlessly contribute new solutions to emerging or existing problems. - Teamwork: Foster collaboration, accountability, and trust with others and understand that together, we do more For a detailed overview of our employee benefits please visit: http://www.liveoakbank.com/careers/ Live Oak Bank is an Affirmative Action and Equal Opportunity Employer, Minorities/Women/Veterans/Disabled. We consider applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status or disability. Equal access to programs, service and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify human resources at HumanResources@liveoak.bank. EEO is the Law The base pay range for this position is $82,240.00 - $133,640.00 per year. Compensation may also include annual bonuses and long-term incentives, subject to various metrics and company policy. A candidate’s salary is determined by several factors including travel, relevant work experience or skills and expertise. Please note that we provide at least the minimum requirement of paid sick leave to our employees who reside in states that require employer-paid sick leave, including but not limited to Arizona, California, Colorado, District of Columbia, Maine, Maryland, Massachusetts, Michigan, Nevada, New Jersey, New Mexico, New York, Oregon, Rhode Island, Vermont, and Washington.

United States
$82.2K - $133K / year