Die KlimaHelden realisieren hochvolumige Photovoltaikprojekte und suchen eine organisationsstarke Büroassistenz, die mit proaktivem Denken und Handeln unseren Erfolg maßgeblich mitgestaltet. Wir sind ein kleines, hochmotiviertes Team mit flachen Hierarchien und einem klaren Fokus auf Output statt Anwesenheit. Um unser starkes Wachstum zu managen, suchen wir das organisatorische Herzstück unseres Unternehmens. Aufgaben 1. Backoffice-Exzellenz für die KlimaHelden: - Ohne dich geht nichts: Als Teil des Teams unterstützt du den Vertrieb, das Projektmanagement und die Buchhaltung. Über deinen Tisch gehen Themen, die das gesamte Unternehmen betreffen. - Abrechnung & Controlling: Du erstellst Rechnungen für unsere Investoren und kontrollierst die erhaltenen Abrechnungen von Partnerfirmen. - Strategische Entlastung: Du hältst der Geschäftsführung im Tagesgeschäft den Rücken frei, übernimmst administrative Aufgaben und priorisierst eingehende Themen. - Schnittstellenmanagement: Du bist die zuverlässige Informationsdrehscheibe zwischen Geschäftsführung, Vertriebsleitung, Projektmanagement und Buchhaltung. Du stellst sicher, dass Informationen fließen und Entscheidungen nachgehalten werden. Qualifikation Dein Profil: - Erfahrung: Du hast fundierte Berufserfahrung in einer Büro-/Assistenzfunktion (z.B. Executive Assistant, Teamassistenz in einer Unternehmensberatung, Büroleitung, etc.). - Organisationstalent & Struktur: Du liebst Ordnung und effiziente Prozesse. Du behältst auch dann den Überblick, wenn es hektisch wird, und kannst sehr gut priorisieren. - Kommunikationsstärke & Diskretion: Du kommunizierst stilsicher auf Deutsch (exzellent in Wort und Schrift) und gut auf Englisch. Absolute Diskretion und Loyalität sind für dich selbstverständlich. - Digital Native Mindset: Du arbeitest souverän mit modernen Tools (MS Office, Teams, CRM-Systeme) und fühlst dich in einem Remote-Setup wohl (Office-Space kann auf Wunsch angemietet werden). - Der Anspruch: Du gibst dich nicht mit "gut genug" zufrieden. Du hast einen hohen Anspruch an die Qualität deiner eigenen Arbeit, bist proaktiv und denkst zwei Schritte voraus. Benefits Was wir dir bieten: - Remote-First & Flexibilität: Du arbeitest überwiegend aus dem Homeoffice. Wir vertrauen auf deine Leistung, nicht auf deine Stechuhr. - Ein Team auf Augenhöhe: Wir leben Offenheit und gegenseitige Wertschätzung. Deine Ideen werden gehört – egal ob es um Prozessoptimierung oder Urlaubsplanung geht. - Attraktives Paket: Ein leistungsgerechtes Gehalt und die Ausstattung für ein professionelles Homeoffice-Setup sind für uns selbstverständlich. - Kultur & Miteinander: Wir arbeiten auf hohem Niveau, bleiben dabei aber bodenständig. Erfolg ist für uns Teamleistung – wir sind ambitioniert, aber nicht gierig. „Leben und leben lassen“ prägt unsere Zusammenarbeit. Wir sind ein kleines und sehr junges ( / jung gebliebenes) Unternehmen und familär geprägt. Wir bieten flexiblen Urlaub, flexible Arbeitszeiten und eine an deinen Bedürfnissen orientierte Stelle. Wir freuen uns auf dein Interesse an unserem Unternehmen und auf aussagekräftige Bewerbungsunterlagen inkl. Angabe deiner frühesten Verfügbarkeit und deiner Gehaltsvorstellung per E-Mail.

We are seeking organized and proactive individuals to join our team as Remote Workflow & Scheduling Planner. In this role, you will help coordinate schedules, manage day-to-day tasks, and support ongoing workflows to ensure everything runs smoothly from start to finish. This fully remote opportunity is ideal for someone who enjoys working with structure, staying organized, and communicating clearly while managing multiple moving parts. You'll use established systems, tools, and guided training to support both client needs and internal processes. No prior experience is required—comprehensive onboarding and ongoing support are provided. What You'll Do: - Coordinate schedules, appointments, and key timelines - Assist in managing workflow progress to keep tasks on track - Communicate with clients and team members to confirm details and updates - Track outstanding items and follow up to ensure completion - Maintain organized digital records and documentation - Support day-to-day operations by keeping processes efficient and structured - Identify simple ways to improve organization and workflow efficiency What We're Looking For: - Strong organizational and time management skills - Clear, professional communication abilities - Ability to manage multiple tasks and prioritize effectively - Self-motivated and comfortable working independently - Detail-oriented with a focus on accuracy - Comfortable using online tools and basic technology - Experience in scheduling, admin support, or customer service is helpful but not required What You'll Get: - 100% remote, work-from-home flexibility - Flexible schedule (part-time or full-time options) - Structured onboarding and guided training - Ongoing support and access to team resources - Clear systems and processes to help you succeed - Opportunity for long-term growth within a supportive team Requirements: - Must have access to a computer and reliable internet - Must be authorized to work in the US, UK, Australia, Mexico, Spain, or LATAM

We are seeking a highly organized and detail-oriented Scheduling & Workflow Planner to support daily operations by coordinating schedules, managing timelines, and ensuring processes run smoothly from start to finish. This fully remote role is ideal for someone who enjoys organizing tasks, managing multiple moving parts, and helping maintain efficient workflows in a structured environment. In this role, you will assist with coordinating schedules, organizing requests, and tracking tasks to ensure timelines are met and details remain accurate. You will communicate with clients or internal teams to gather necessary information, confirm scheduling details, and provide updates when needed. Maintaining organized records and monitoring workflow progress will be an important part of ensuring everything stays on track. The ideal candidate is proactive, dependable, and comfortable working independently while managing multiple responsibilities. Strong attention to detail, time management, and communication skills are essential for success in this role. Key Responsibilities - Coordinate scheduling requests and manage calendar timelines - Track workflow progress and ensure tasks are completed on schedule - Communicate with clients or team members to gather information and provide updates - Review scheduling details to ensure accuracy and completeness - Maintain organized records and documentation within internal systems - Monitor changes and follow up on outstanding items to keep processes moving Qualifications - Strong organizational and time-management skills - Excellent communication and problem-solving abilities - Comfortable using scheduling platforms and digital tools - Ability to manage multiple tasks in a remote environment - Administrative, scheduling, or coordination experience preferred but not required Additional Details - 100% remote position - Training and ongoing support provided - Opportunity to develop workflow coordination and operational planning skills Applicants must be citizens of the United States, United Kingdom, Australia, Spain, Mexico, or LATAM regions.

Hello, We’re Built InWhat We’re Up To Built In is the industry’s first Employer Intelligence Platform that helps companies understand and improve their employer reputation and visibility across search and AI so they can optimize every stage of their talent funnel. Our 1,800+ customers range from breakout startups to Fortune 100 giants. Product Manager, AI Agents Built In is building the industry’s first AI Employer Intelligence Platform — helping companies understand and improve how they attract talent in an AI-driven internet. As AI in Google + ChatGPT increasingly shapes how candidates research companies and jobs, the employer brand is no longer just a careers page or job post. It’s the narrative that appears when someone asks an AI system about your company. We’re building AI agents that help companies understand, monitor, and improve that narrative. We’re hiring a Product Manager to lead this effort. You’ll define and ship a system of outcome-based AI agents that help employers improve visibility, reputation, and candidate engagement across AI-driven discovery surfaces. This is an early product area at Built In. You’ll work closely with leadership, engineering, and design to define the first generation of AI agents on our platform. What You’ll Build You’ll lead the development of AI agents that help employers understand and improve how they appear across AI-driven discovery surfaces. These agents analyze signals across the Built In platform and transform them into actionable improvements that help employers attract the right candidates. Examples of problems these agents solve include: - Improving employer content so it performs better in AI-driven discovery - Monitoring how employer brand signals evolve over time - Recommending actions that improve candidate engagement and visibility You’ll also help design the system that orchestrates multiple agents together to deliver clear outcomes for customers. Customers define the goal. The system coordinates the agents required to achieve it. What You’ll Do - Translate real customer problems into repeatable agent workflows - Design agent experiences that deliver clear, measurable outcomes for employers - Work closely with engineering and data teams to build reliable AI-powered systems - Define how agents access platform data and coordinate actions - Ship quickly, measure impact, and iterate based on real usage - Partner with design to ensure AI functionality is intuitive and trustworthy What We're Looking For - 3–8 years of product management experience building customer-facing products - Experience with prompt engineering. You must be comfortable with writing prompts and editing prompts to get the right outcomes. - Proven experience solving high-value problems for paying customers. - Experience working with engineering on systems that combine data, APIs, and AI models. - Ability to move quickly, experiment, and iterate based on real usage Our base salary range for this role is targeted at $160,000 to $168,000 per year. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's skills, qualifications, experience and work location. The base pay range provided is subject to change and may be modified in the future. All regular, full-time employees are eligible to enroll in Built In's benefit plans, beginning the first of the month after the first day of employment. Benefits information can be located at https://builtin.com/company/built-in/benefits. What We ValueWe’re revolutionizing tech recruitment. So we question everything, because the best answers sit just to the right of a question mark. That’s our heritage as a disruptive company — as a company whose future depends on our capacity to innovate with a sense of drive, purpose and urgency. If you join Built In, you will work from this set of values: - Be Inclusive, Always. We’re committed to a culture where all people are respected, have a say and can be their whole selves. We will uplift and advocate for one another. Always. - Be Unreasonably Passionate. Our passion is borderline obsessive, and we’re ok with that. No one ever built anything great on a “meh.” We work with outsized passion to fulfill our mission. - Be Humble. You don’t have all the answers. Luckily, you don’t have to. Don’t worry about being right. Be humble instead. - Stay Curious. Curiosity is a springboard to the future. It can transform the wisp of an idea into a breakthrough. We ask “what if.” We work with wonder. It’s how we innovate. - Lead with Solutions. Question everything. But offer solutions as you do. Raise issues. But propose a few answers. For every hole you poke, offer a way to patch it up. - Own the Result. We have no time for blame or shame. When you stumble, own it, learn from it + get back to business. - Do More. Do more than your job description. Take initiative. Take charge. No job is beneath you, and no job is too big. Be a leader and do more — do whatever it takes. Be Inclusive, AlwaysResearch shows that women and other marginalized groups tend to apply to roles only when they check every point on a job description. We encourage you to apply if you meet the majority of qualifications and this role is aligned with your career trajectory. Built In is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law. Built In is guided by principles of diversity, equity and inclusion (DEI). We are committed to this work over the long-term, but here’s some of what’s in place today: - We have five thriving ERG groups: Built In For The People, BuiltOut, United We Parent, Women United in Tech and Built In Tribe. - We have a dedicated Director, HR + Inclusion who oversees our DEI roadmap, which provides our annual metrics, goals and initiatives. - We are proud to be led by a woman CEO and founder, and that more than half of our managers and employees identify as women NOTE: BUILT IN NEVER CONTACTS JOB APPLICANTS VIA TEXT, MESSENGER OR OTHER SIMILAR APPLICATIONS. BE AWARE OF PHISHING AND SPOOFING SCAMS, BOTH VIA TEXT AND EMAIL. ONLY RESPOND TO EMAILS FROM BUILTIN.COM