Project Administrator

Location

Philippines

Posted

55 days ago

Salary

0

Seniority

Mid Level

English

Job Description

Project Administrator

Tarino

We are looking for an organised, detail-oriented Project Administrator to join an Australian builder. You will provide essential administrative and financial support to a residential building practice, helping to keep jobs moving efficiently from tender through to completion. Key Responsibilities - Process and verify supplier and subcontractor invoices, flagging discrepancies, duplicate charges, or unusual amounts before payment is approved - Draft job quotes and proposals based on project specifications and builder direction - Assist with estimating and quantity takeoffs under the supervision of a qualified estimator - Prepare and submit credit applications, supplier account forms, and other project-related documentation - Maintain and update project trackers, job files, and cost records - Liaise with suppliers, subcontractors, and clients on administrative matters as required - Support general ad hoc administration across active projects What We Are Looking For - Experience with Buildertrend and/or Xero is highly regarded - Previous experience in a project administration, accounts, or estimating support role within the Australian construction or building industry - Familiarity with construction invoicing, progress claims, and cost tracking - Strong attention to detail, particularly when reviewing financial documents - Ability to work independently and manage competing priorities across multiple projects - Proficiency in Microsoft Office, Google Workspace, and accounting or job management software

Job Requirements

  • Bachelor's degree in Civil Engineering or a related discipline
  • Exposure to estimating software or takeoff tools
  • Willingness to explore and use AI tools to improve workflow efficiency
  • Excellent written and verbal communication skills
  • Proactive attitude - able to follow up suppliers, clients, and third parties without being prompted
  • Stable work-from-home setup (reliable internet, laptop/desktop, quiet workspace)

Benefits

  • Full-time, work-from-home
  • Long-term, stable opportunity with room for growth
  • Professional, supportive team environment
  • Training and ongoing support provided

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