Our client is an automotive service and equipment management business supporting commercial clients. They are now seeking to hire an Administrative Coordinator to support fleet operations, registration processing, and administrative workflows for a fast-paced automotive services business. This role starts as part-time (20 hours per week) with the opportunity to transition into full-time based on performance and business needs.   Job/Role Responsibilities Administration & Data Management - Cross-check and reconcile data between internal systems (Fleet Check & SIMPRO) - Maintain accurate records across job management and CRM platforms - Create and update tasks, service jobs, and workflows - Ensure all documentation is complete, accurate, and properly filed Scheduling & Customer Coordination - Contact customers via phone and email to schedule services - Confirm bookings and update system schedules - Respond to customer enquiries in a professional and timely manner - Collect missing information from customers and internal teams Fleet & Registration Support - Process Queensland Transport registration documentation - Ensure compliance and accuracy in all submitted records - Track service, roadworthy, and registration due dates - Allocate correct workflows based on deadlines Operational Support - Prepare job documentation and assist with basic quoting using templates - Maintain organised digital filing systems - Provide feedback collection from customers post-service - Support the operations and workshop team with admin tasks

Company Overview SC&A, Inc. is an environmental consulting firm that supports federal, state, tribal, and private industry in protecting public health, improving community infrastructure, and maintaining environmental compliance. SC&A is looking for applicants who have an undergrad degree or are in their last few semesters in pursuit of an undergrad degree to join our team as a summer intern.Position Summary Successful applicants will be strong critical thinkers, have excellent communications and technical writing skills, and have the equipment and reliable internet required to work remotely with minimal supervision. This internship will focus on regulatory support work including a variety of technical and engineering-related content reviews, summarizations, and record organization. May include technical writing, virtual attendance in internal and client meetings, records keeping, records reviews, comment moderation, and administrative support for environmental rulemaking efforts. This is an excellent opportunity for anyone wanting to explore career opportunities involving environmental contracting, environmental rulemaking, and environmental regulations.Qualifications - Must be an undergraduate student enrolled full-time in an accredited degree-seeking program or a recent graduate with an undergraduate degree from the same - Must be able to show sustained excellence in academic performance on academic transcript - Due to the nature of the majority of SC&A's work being based in Federal contract support, successful applicants must be U.S. citizens and must be able to pass a basic background check This internship is part-time to full-time and applicants can expect 20-40 hours/week for the summer term. Applicants must submit their current academic transcript from an accredited institution of higher education as part of their application to be considered. This is a paid internship offering $20-$25/hour depending on credentials.SC&A does not accept third-party applications or agency inquiries. Phone calls are not accepted for any position. Job descriptions are not intended as and do not create employment contracts. SC&A maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Candidates are required to pass a background screening prior to employment.

Job Title: Admin Assistant (Bookkeeping & Inventory Management) Position Type: Full-Time, Remote Working Hours: U.S. business hours About the Role We are seeking a detail-oriented and proactive Admin Assistant to support the operational and financial backbone of a creative, service-driven business. This role is critical to maintaining accuracy across bookkeeping, payroll, inventory, and vendor management, enabling the broader team to operate efficiently and stay focused on core work. This is a hands-on, execution-focused role suited for someone who thrives in structured work, enjoys working with numbers and systems, and takes ownership of keeping financial records, inventory, and vendor relationships clean, compliant, and well-managed. Responsibilities Bookkeeping & Financial Operations - Manage daily bookkeeping activities and ensure financial records are accurate, up to date, and well-organized. - Process payroll calculations and ensure timely and accurate payment distribution. - Prepare and complete required tax forms while maintaining compliance with applicable financial regulations. - Support the implementation, maintenance, and optimization of accounting systems and financial tools. Inventor Management - Oversee inventory tracking, ordering, and stock level optimization. - Monitor usage trends to prevent shortages, delays, or overstocking. - Maintain clear documentation and reporting related to inventory movement and costs. Vendor & Expense Management - Execute vendor and expense optimization strategies to control costs and improve efficiency. - Build and maintain strong vendor relationships to ensure favorable terms and timely service. - Track vendor payments, contracts, and ongoing obligations. Process & Administrative Support - Maintain organized financial, inventory, and vendor documentation. - Use spreadsheets and internal reports to support analysis, tracking, and decision-making. - Ensure consistency, accuracy, and reliability across all administrative and financial processes. What Makes You a Strong Fit - You are highly detail-oriented and take pride in accuracy. - You are proactive, reliable, and comfortable working independently in a remote environment. - You enjoy creating structure and improving processes. - You are solution-oriented and calm when managing multiple responsibilities. Required Experience & Skills - Proven experience in bookkeeping and financial administration. - Hands-on experience managing inventory and vendor relationships. - Strong proficiency with accounting and payment processing tools, including QuickBooks and Square. - Advanced Excel skills for tracking, analysis, and reporting. - Excellent written and verbal communication skills, particularly when working with vendors. - Ability to manage time effectively and prioritize tasks independently. Preferred Experience & Tools - Previous experience in a similar administrative or bookkeeping role. - Experience supporting small businesses or creative-service environments. - Familiarity with U.S. small business tax requirements and compliance processes. Education - Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. - Relevant certifications or professional training are a plus. What Does a Typical Day Look Like ? An Admin Assistant in this role focuses on keeping operations running smoothly and accurately. You will: - Manage and reconcile financial records and transactions. - Process payroll and ensure compliance-related tasks are completed. - Track inventory levels and coordinate reordering as needed. - Communicate with vendors and manage expenses. - Update reports and documentation to support operational clarity. In short: you ensure financial accuracy, operational consistency, and system reliability across the business. Key Metrics for Success (KPIs) - Accuracy and timeliness of financial records and payroll - Inventory accuracy and stock availability - Vendor performance and cost optimization - Compliance with tax and reporting requirements - Process reliability and documentation quality Interview Process - Initial Phone Screen - Video Interview with Recruiter - Practical Assessment (e.g., bookkeeping or inventory scenario) - Final Interview - Offer & Background Verification #LI-AG1

Job Title: Admin Assistant (Bookkeeping & Inventory Management) Position Type: Full-Time, Remote Working Hours: U.S. business hours About the Role We are seeking a detail-oriented and proactive Admin Assistant to support the operational and financial backbone of a creative, service-driven business. This role is critical to maintaining accuracy across bookkeeping, payroll, inventory, and vendor management, enabling the broader team to operate efficiently and stay focused on core work. This is a hands-on, execution-focused role suited for someone who thrives in structured work, enjoys working with numbers and systems, and takes ownership of keeping financial records, inventory, and vendor relationships clean, compliant, and well-managed. Responsibilities Bookkeeping & Financial Operations - Manage daily bookkeeping activities and ensure financial records are accurate, up to date, and well-organized. - Process payroll calculations and ensure timely and accurate payment distribution. - Prepare and complete required tax forms while maintaining compliance with applicable financial regulations. - Support the implementation, maintenance, and optimization of accounting systems and financial tools. Inventor Management - Oversee inventory tracking, ordering, and stock level optimization. - Monitor usage trends to prevent shortages, delays, or overstocking. - Maintain clear documentation and reporting related to inventory movement and costs. Vendor & Expense Management - Execute vendor and expense optimization strategies to control costs and improve efficiency. - Build and maintain strong vendor relationships to ensure favorable terms and timely service. - Track vendor payments, contracts, and ongoing obligations. Process & Administrative Support - Maintain organized financial, inventory, and vendor documentation. - Use spreadsheets and internal reports to support analysis, tracking, and decision-making. - Ensure consistency, accuracy, and reliability across all administrative and financial processes. What Makes You a Strong Fit - You are highly detail-oriented and take pride in accuracy. - You are proactive, reliable, and comfortable working independently in a remote environment. - You enjoy creating structure and improving processes. - You are solution-oriented and calm when managing multiple responsibilities. Required Experience & Skills - Proven experience in bookkeeping and financial administration. - Hands-on experience managing inventory and vendor relationships. - Strong proficiency with accounting and payment processing tools, including QuickBooks and Square. - Advanced Excel skills for tracking, analysis, and reporting. - Excellent written and verbal communication skills, particularly when working with vendors. - Ability to manage time effectively and prioritize tasks independently. Preferred Experience & Tools - Previous experience in a similar administrative or bookkeeping role. - Experience supporting small businesses or creative-service environments. - Familiarity with U.S. small business tax requirements and compliance processes. Education - Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. - Relevant certifications or professional training are a plus. What Does a Typical Day Look Like ? An Admin Assistant in this role focuses on keeping operations running smoothly and accurately. You will: - Manage and reconcile financial records and transactions. - Process payroll and ensure compliance-related tasks are completed. - Track inventory levels and coordinate reordering as needed. - Communicate with vendors and manage expenses. - Update reports and documentation to support operational clarity. In short: you ensure financial accuracy, operational consistency, and system reliability across the business. Key Metrics for Success (KPIs) - Accuracy and timeliness of financial records and payroll - Inventory accuracy and stock availability - Vendor performance and cost optimization - Compliance with tax and reporting requirements - Process reliability and documentation quality Interview Process - Initial Phone Screen - Video Interview with Recruiter - Practical Assessment (e.g., bookkeeping or inventory scenario) - Final Interview - Offer & Background Verification #LI-AG1