Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: - Manage complex executive calendars, including internal/external meetings, travel, and events. - Anticipate conflicts, prioritize requests, and optimize time usage. - Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: - Draft, proofread, and send emails or memos on behalf of executives. - Screen calls, messages, and requests, escalating only what requires executive attention. - Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: - Prepare agendas, talking points, and briefing documents. - Collect and synthesize background materials ahead of meetings. - Record minutes, track action items, and ensure follow-up. Travel & Logistics: - Coordinate domestic and international travel (flights, hotels, transportation). - Prepare detailed itineraries and handle last-minute changes. - Process reimbursements and expense reports. Project Support: - Assist with research, data gathering, and report preparation. - Track progress on executive priorities and initiatives. - Manage confidential information with discretion. Administrative Operations: - Maintain organized digital filing systems. - Manage document version control and approvals. - Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: - Highly organized, detail-oriented, and proactive. - Strong communicator with professional polish. - Able to anticipate needs and problem-solve independently. - Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): - 3+ years of experience supporting senior executives. - Proficiency with Microsoft Office and Google Workspace. - Experience managing complex calendars and travel itineraries. - Excellent written and verbal communication. Ideal Experience & Skills: - Prior experience in high-growth startups, professional services, or executive-level support roles. - Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). - Experience handling sensitive or confidential information. - Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: - Begin by reviewing the executive’s calendar and preparing briefing notes for the day. - Screen emails and calls, flagging urgent items and drafting responses where appropriate. - Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. - Manage travel plans and expense reports when required. - Track executive priorities, following up with team members to ensure deliverables are met. - Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): - Calendar accuracy and minimized conflicts. - Timely communication and follow-up on executive priorities. - High satisfaction from executives and stakeholders. - On-time completion of expense reporting and travel logistics. - Reduced administrative burden on executives (measured by time freed). Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) - Client Interview with Executives - Offer & Background Verification

THIS IS AN UNPAID VOLUNTEERING ROLE. The Blockchain & Climate Institute (BCI) is an international volunteer-led think tank supporting and advocating for the application of blockchain technology in the global fight against climate change. We are seeking a dynamic, self-starting volunteer interested in joining our organisation as Company Secretary. You will work in this role reporting to the General Counsel of BCI, helping with operational and administrative tasks as needed. You will also be responsible for ensuring meetings are effectively organised and minuted, maintaining effective records and administration, and upholding the legal requirements of governing documents, charity law, and company law. Responsibilities - Ensuring that the BCI’s corporate entities are administered correctly (including making all necessary corporate filings); - Liaising with the Director General & General Counsel to plan meetings; - Receiving agenda items from Executive Committee members; - Drafting and circulating agendas, discussion papers, and reports; - Taking minutes at Executive Committee meetings; - Circulating approved minutes; - Checking that agreed actions are carried out; - Keeping up-to-date contact details (i.e., names, addresses, and telephone numbers) of the Executive Committee and BCI Fellows; - Filing minutes and reports; - Maintaining a diary of future meetings; - Producing research briefings for distribution within BCI and (possibly) externally; and - Assisting in the management of projects on blockchain and various climate change policy areas Core Competencies - Exceptional written and verbal communication; able to synthesise complex discussions into concise, accurate minutes and reports; - Meticulous attention to detail, strong organisational discipline, and the ability to balance competing demands and deadlines; - Professional, respectful stakeholder engagement and cross‑functional collaboration in a fast‑moving volunteer environment; - Resilience under pressure and commitment to working to established policies and procedures.

• Manage customer inquiries via phone, email, and chat to ensure timely responses. • Assist in the preparation and submission of permit applications for projects. • Maintain accurate records of customer interactions and permit statuses. • Coordinate with project managers to gather necessary documentation for permits. • Provide support in troubleshooting customer issues and escalating when necessary. • Develop and maintain a knowledge base for frequently asked questions. • Track and report on customer feedback to improve service processes. • Assist in administrative tasks as needed to support the team.

• Managing complex calendars, scheduling meetings, and ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams. • Coordinating domestic and international travel arrangements for executives, including managing last-minute changes and handling urgent issues independently, ensuring alignment with business priorities. • Preparing and editing correspondence, presentations, meeting agendas, and reports, ensuring accuracy and alignment with Cristcot’s brand and strategic objectives. • Serving as a liaison between executives and internal/external stakeholders, prioritizing inquiries, and fostering effective communication and relationship management. • Organizing and supporting high-impact meetings and launch-related events, with meticulous attention to detail. • Maintaining a focus on continuous improvement by juggling multiple tasks, demands, and scenarios, listening carefully, assessing objectively, and evaluating quickly and accurately. • Fostering and championing a company culture that encourages a positive work environment and teamwork. • Handling confidential information with discretion and maintaining organized records to support decision-making and compliance.