THIS IS AN UNPAID VOLUNTEERING ROLE. The Blockchain & Climate Institute (BCI) is an international volunteer-led think tank supporting and advocating for the application of blockchain technology in the global fight against climate change. We are seeking a dynamic, self-starting volunteer interested in joining our organisation as Company Secretary. You will work in this role reporting to the General Counsel of BCI, helping with operational and administrative tasks as needed. You will also be responsible for ensuring meetings are effectively organised and minuted, maintaining effective records and administration, and upholding the legal requirements of governing documents, charity law, and company law. Responsibilities - Ensuring that the BCI’s corporate entities are administered correctly (including making all necessary corporate filings); - Liaising with the Director General & General Counsel to plan meetings; - Receiving agenda items from Executive Committee members; - Drafting and circulating agendas, discussion papers, and reports; - Taking minutes at Executive Committee meetings; - Circulating approved minutes; - Checking that agreed actions are carried out; - Keeping up-to-date contact details (i.e., names, addresses, and telephone numbers) of the Executive Committee and BCI Fellows; - Filing minutes and reports; - Maintaining a diary of future meetings; - Producing research briefings for distribution within BCI and (possibly) externally; and - Assisting in the management of projects on blockchain and various climate change policy areas Core Competencies - Exceptional written and verbal communication; able to synthesise complex discussions into concise, accurate minutes and reports; - Meticulous attention to detail, strong organisational discipline, and the ability to balance competing demands and deadlines; - Professional, respectful stakeholder engagement and cross‑functional collaboration in a fast‑moving volunteer environment; - Resilience under pressure and commitment to working to established policies and procedures.

• Manage customer inquiries via phone, email, and chat to ensure timely responses. • Assist in the preparation and submission of permit applications for projects. • Maintain accurate records of customer interactions and permit statuses. • Coordinate with project managers to gather necessary documentation for permits. • Provide support in troubleshooting customer issues and escalating when necessary. • Develop and maintain a knowledge base for frequently asked questions. • Track and report on customer feedback to improve service processes. • Assist in administrative tasks as needed to support the team.

• Managing complex calendars, scheduling meetings, and ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams. • Coordinating domestic and international travel arrangements for executives, including managing last-minute changes and handling urgent issues independently, ensuring alignment with business priorities. • Preparing and editing correspondence, presentations, meeting agendas, and reports, ensuring accuracy and alignment with Cristcot’s brand and strategic objectives. • Serving as a liaison between executives and internal/external stakeholders, prioritizing inquiries, and fostering effective communication and relationship management. • Organizing and supporting high-impact meetings and launch-related events, with meticulous attention to detail. • Maintaining a focus on continuous improvement by juggling multiple tasks, demands, and scenarios, listening carefully, assessing objectively, and evaluating quickly and accurately. • Fostering and championing a company culture that encourages a positive work environment and teamwork. • Handling confidential information with discretion and maintaining organized records to support decision-making and compliance.

Logistics Summary - Rate: $7.00 - $9.00 USD per hour - Hours: Part-time (10–15 hours/week) with high growth potential. - Shift: Arizona Time (MST) - Mission: To act as the technical and administrative "backbone" for a wellness and spiritual brand, specifically leading a total migration and management of our ecosystem into our GoHighLevel-based platform (Ivorey CRM). About the Role We are looking for a Systems-Savvy Executive Assistant who isn't just a task-taker, but a builder. Your primary objective in the first 90 days will be a complete data and asset migration. You will be responsible for moving our entire business—website, courses, and client data—into Ivorey CRM (powered by GHL). Beyond the tech migration, you will manage the heartbeat of our brand: the Goddess Guidance App and our Podcast. This role requires a blend of meticulous administrative organization, video editing skills, and high-level CRM architecture. The Ideal Candidate You are a "Technical Architect" who loves the logic of a well-oiled CRM but also has the creative eye to edit a beautiful Reel. You thrive in the MST timezone and are looking for a role where your work directly impacts the growth and organization of a spiritual/wellness mission. Key Responsibilities 1. GHL / Ivorey CRM Architecture (Non-Negotiable) - Migration: Lead the migration of all client and business data, courses, and hosting into the Ivorey CRM. - Web Design: Recreate and optimize our existing website within the Ivorey platform. - CRM Management: Build out workflows to track leads, touchpoints, and lead sources. - App Management: Manage updates for the Goddess Guidance App, including uploading podcasts and updating features like daily affirmations, moon cycle tracking, and cycle-syncing resources. 2. Podcast Production & Guest Management - Video Editing: Edit full podcast episodes including intros, outros, and subtitles. - Repurposing: Trim full episodes into high-engagement Reels/Shorts for social media. - Guest Concierge: Manage the end-to-end guest experience: - Sending official invites and managing calendar links for pre-calls and recordings. - Collecting guest bios/assets. - Sending post-show "thank you" kits with promotional links. 3. Marketing & Creative - Content Creation: Design and execute high-quality Reels, carousels, and landing page funnels. - Copywriting: Draft compelling CTAs and marketing copy that aligns with our brand voice. 4. Executive Administration - Financial Admin: Maintain expense tracking and detailed financial listing. - Client Relations: Manage email communications and rescheduling for client calls. - Project Management: Own the master to-do list, tracking all deadlines and timelines to ensure nothing falls through the cracks. Non-Negotiables & Qualifications - Advanced GoHighLevel (GHL) Experience: You must be deeply familiar with GHL snapshots, funnels, course hosting, and automations. - Technical Troubleshooting: Ability to integrate APIs and troubleshoot migration issues independently. - Video Editing Proficiency: Experience creating "social-first" video content (subtitles, transitions, hooks). - Detail-Oriented: You are the person who catches the small calendar conflict or the broken link before it goes live. - Vibe: You are comfortable working with content centered on wellness, moon cycles, affirmations, and women's health.