Title: Grants Administrator - Office of Research and Graduate Education Location: Morgantown United States Job Description: The Health Science Center Office of Research and Graduate Education at West Virginia University is currently accepting applications for a (Hybrid) Grants Administrator. About the Opportunity The primary purpose of this position is to manage and provide centralized grant administrative support to HSC Departments through developing strategies to meet and improve the organization's goals. This position will report to the Director of HSC Pre- and Post-Award and will serve as part of the HSC Shared Services unit for centralized Grants Administration. This position will be responsible for providing management and oversight of daily pre- and post-award grants administration to members of the HSC community, with a special emphasis on pre-award support for complex program, center and training award mechanisms (T32s, P20s, P50s, etc.). We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: - 37.5-hour work week - 13 paid holidays (staff holiday calendar) - 24 annual leave (vacation) days per year (employee leave) - 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) - WVU offers a range of health insurance and other benefits - 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. - Wellness programs What You'll Do Post-Award Administration - Responsible for management of sponsored projects/contracts from award initiation through closeout. - Performs analysis and evaluation of data and collaborates with PI on project's progress. Makes recommendations as necessary. Manages programmatic and financial needs for extramural funded projects with varying levels of complexity in collaboration with the PI. - Interprets and educates others on all granting laws, regulations, policies and procedures and ensures that institutional and sponsoring agency policies are followed. - Creates historical data including tracking, burn rates, revenue, trends and future projections. - Approves and manages monthly financial reports and provides oversight on research portfolios. - Provides guidance and initiates necessary actions for all project status changes and/or extension requests. - Educates PI's on managing budgets and cost accounting principles. Educates PI's on routine spending habits and reallocation of line item dollars. Counsels all PI's on allowable vs. unallowable expenses per sponsored guidelines. - Advise the PI on necessary research compliance issues such as animals, human subjects, and/or biohazards. - Advise/troubleshoot solutions that will enhance the efficiency of post-award administration at the HSC. Pre-Award Administration - Initiates and facilitates the grant proposal preparation and submission process from initiation through assembling of the application package. Reviews materials and educate PI as needed and serve as a direct liaison to the OSP reviewer assigned to submit the proposal. - Incumbent will monitor and remain knowledgeable of all current agency funding opportunities and advise PI's on searching/selecting appropriate grant opportunities that fit within their research. - Incumbent will develop the budget for all awards and ensure the budgets are accurate before submission to the funding agency. - Incumbent will maintain his/her knowledge of grants administration to serve as an advisor to the faculty within the incumbent's primary departments and HSC by creating an effective application process which proves successful for submitting high quality applications. - Incumbent will assist in the preparation of proposals with a varying level of complexity, including Training Grants (T32), IDeA funded Centers of Biomedical Research Excellence (CoBRE P20), Center Program grants (P50), etc. Other Administration - Advises/educates members of the HSC community on area of expertise as it applies to pre- and post-award processes and management. - Develop and foster effective collaborations among schools and departments within the HSC and university community. - Interface with customers to understand expectations and follow-up to ensure satisfactory resolution of request. Maintain customer relationships through effective and timely communication. - Coordinates and supports the research and service missions for the Office of Research and Graduate Education. Participates in unit assigned team initiatives and goals to increase efficiency in administrative processes. - Works independently to implement a variety of correspondence and special projects. Counsels and trains other members within the unit to ensure cross team support. - Assistant to the HSC Pre- and Post-Award Director when needed. May serve as a back up to the Director or assist with other administrative duties in the main office during staff absences and/or as assigned by the Director. - Attends leadership functions to effectively communicate vital information, and to advise/troubleshoot solutions that will enhance the efficiency of pre- and post-award administration at the HSC. - Assists HSC leadership with the development of operational policies and procedures for effective centralized pre- and post-award services. - Attends meetings, trainings, seminars, etc. for professional development and/or on behalf of his/her supervisor to keep current on the vastly changing grant administration processes. - Bachelor's degree in public administration, business administration or a related field - A minimum of two (2) years of experience in the following: - Direct experience in grants administration; of which at least one (1) year must include program management experience. - Any equivalent combination of related education and/or experience will be considered. - All qualifications must be met by the time of employment. Knowledge, Skills and Abilities - Excellent verbal and written communication skills. - Incumbent must possess the ability to work independently and carry out assignments with minimal/no supervision. - Ability to analyze data, solve problems and provide useful reporting tools. - Ability to prepare, manage and maintain budgets and financial reports and provide reconciliation reports among clustered accounts. - Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant related matters. - Proficiency in reading and interpreting Uniform Guidance and other federal regulations. - Knowledge of various grant proposal application processes. Must be skilled in working with grants and contracts in a higher educational environment. - Incumbent must have excellent organizational skills and be able to work with a variety of constituencies and address complex issues in an accurate and timely manner. - Must be able to develop, examine and/or re-engineer any policies/procedures needed to meet unique or special challenges occurring within the department while remaining within University guidelines - Experience with Pre- and Post-Award Grants administration including working with proposals and sponsored projects - Experience and advanced knowledge of computer software including Microsoft Office Suite and Adobe. - Experience with managing or leading sponsored projects and contracts administration in a large research university setting. - Knowledge of State, Board of Governors, and University policies and procedures. - Experience working with accounting - Experience speaking/writing effective, clear & concise reports - Experience researching, collecting data to form reports and make recommendations. - Ability to perform financial calculations, prepare/maintain financial reports, analysis, and summaries for a large customer base.

Role Description We are seeking to appoint a highly organised and efficient Attendance & Cover Administrator to support the effective operation of the school. Reporting to the Business Support Manager, the successful candidate will take a lead role in the administration of student attendance and registration, ensuring accuracy of records and timely reporting. In addition, they will be responsible for coordinating staff cover arrangements, managing both planned and unplanned absences to ensure continuity of teaching and learning. The role also encompasses a broad range of administrative duties, including the preparation and distribution of documentation, support for school events, and providing a professional and welcoming reception service to students, parents, staff, and visitors. - Administering attendance and registration systems, ensuring all records are accurate and up to date - Producing regular attendance reports for senior staff - Coordinating daily and forward-planned staff cover, including liaising with supply staff - Supporting teaching staff with the preparation of materials and documentation - Providing general administrative support, including data entry and document management - Assisting with reception duties and school events as required - Supporting the maintenance and effective use of office equipment and resources Qualifications - Excellent organisational and administrative skills with strong attention to detail - The ability to manage competing priorities and work effectively under pressure - Strong interpersonal and communication skills - A high level of professionalism, discretion, and reliability - Competence in IT systems (experience with SIMS desirable) Benefits - Competitive salaries and pay progression - Access to extensive professional development opportunities - Training grants for qualifications - Generous pension schemes - Free life assurance benefit - A discount of up to 50% on fees for children at GDST schools - Interest free loans for training, computer purchase loans and travel season ticket loans - A Cycle to Work scheme - Competitive terms and conditions of employment Company Description Since its foundation over 150 years ago, Oxford High School has been innovative and pioneering in its approach to girls’ education. Today, Oxford High School is a happy and vibrant place to work: our students are highly motivated and ambitious, supportive yet self-aware. From our youngest Reception pupils through to our longest-serving members of staff, there is a real sense of pride at being part of the Oxford High community.

This is a remote position. Finance & Admin Specialist - Xero (Remote) About PeoplePartners - At PeoplePartners, work is more than a job — it’s a place where your growth, ideas, and impact truly matter. - We are a Great Place to Work certified company built on a genuine people-first culture. Here, you’re trusted to take ownership, encouraged to think differently, and supported every step of the way. - You’ll work with ambitious global businesses, gain international exposure, and be part of a team that values collaboration, initiative, and continuous development. It’s a fast-paced, opportunity-rich environment where careers don’t stand still — they move forward. Role Overview - This is where precision meets momentum. - As a Finance & Admin Specialist (Xero), you’ll sit at the intersection of numbers and operations — keeping financials sharp while ensuring the day-to-day runs seamlessly. You’re not just maintaining systems; you’re strengthening them. - In a role that blends structure with variety, you’ll bring clarity to moving parts, create order where it’s needed most, and quietly power the business from behind the scenes. As the company grows, so will your scope, ownership, and influence. Key Responsibilities: - Manage Xero bookkeeping and financial records. - Handle accounts payable and accounts receivable. - Perform daily reconciliations and bank reconciliations. - Support payroll processing. - Maintain accurate financial documentation and reports. - Manage calendars, emails, and general administrative tasks. - Respond to customer enquiries via email, phone, and social platforms. - Assist with basic marketing tasks (Canva and social media posts). Requirements Required Qualifications (Must-Have): - Minimum 2 years of experience in bookkeeping and administrative roles. - Hands-on experience with Xero. - Proficiency in Microsoft Office and/or Google Workspace. - Strong organizational and time management skills. - Ability to work independently in a remote setup. Preferred Qualifications: - Experience with ActionStep or Odoo. - Exposure to Canva or social media content support. - Basic experience in project coordination or process improvement. - Familiarity with automation tools or workflow systems. Why Join PeoplePartners This role offers more than day-to-day responsibilities — it offers long-term growth and meaningful impact. At PeoplePartners, you can expect: - Global exposure working with fast-growing international businesses. - Clear career progression as you take on greater ownership. - Continuous learning opportunities to build your expertise. - A collaborative and supportive culture that values initiative. - Regular team engagement activities that keep remote work connected. - A fully remote setup that supports work-life balance. If you’re looking for a role where your attention to detail, ownership, and adaptability truly make a difference, this is an opportunity to step into something bigger. Apply now and take the next step in building a career that grows with you. Work Details - Work Setup: 100% Remote (Work From Home). - Schedule: Monday to Friday | Day-shift (AEST). - Employment Type: Full-time. Benefits - Permanent Work-from-home setup - Company-provided equipment - Secondary Wi-Fi Modem - 21 Leave Credits Annually - Leave benefits begin on Day 1. - 100% conversion of UNUSED leave credits - HMO on Day 1 - 13th Month Pay - Monthly Gift Voucher - Milestone Tokens (Birthday/Anniversary/Christmas). - A Life Beyond the Screen #WorkLifeBalance. - Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.

Setup and Location: Work from Home Work Schedule: 9:00 AM – 6:00 PM AEST | 7:00 AM - 4:00 PM AEST Employment Type: Full-Time Ready to do work that actually excites you? We are looking for an Admin Assistant to support project coordination by reviewing documentation, tracking schedules, and organizing key project requirements. The ideal candidate for this role should be highly organized and capable of identifying important project details while ensuring tasks and deliverables are properly arranged and documented. This role is critical for maintaining project readiness, supporting project managers, and ensuring administrative processes run efficiently. What You’ll Do You’ll be the kind of person who: - Review project documentation to identify schedules, requirements, and key project details. - Highlight important milestones, timelines, and deliverables to support project planning. - Organize and track tasks required for each project to ensure timely completion. - Prepare and document task requirements and work instructions for project teams. - Maintain structured records of project documents, schedules, and administrative materials. - Perform routine administrative tasks such as document formatting, data entry, and record updates. - Assist in preparing project-related documentation and materials needed for upcoming work. - Support project managers with coordination tasks, updates, and general administrative assistance. - Monitor task progress and maintain organized tracking systems for project activities. Requirements What You Bring We’re looking for someone who: - Bachelor’s degree in Business Administration, Office Administration, Management, or any related field is preferred. - 3+ years of experience in administrative support, project coordination, or a similar role. - Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook). - Experience working with project documentation, schedules, and task tracking tools. - Strong organizational and time management skills with the ability to manage multiple tasks. - Excellent written and verbal communication skills. - High attention to detail when reviewing and organizing documents and project information. - Ability to work independently and follow structured processes. - Strong problem-solving skills and the ability to support multiple administrative priorities. Benefits Why You’ll Love Working Here - HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) - Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) - Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Let’s Talk If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.