• Support end-to-end execution and project management of sponsorship deliverables across a portfolio of 30+ events • Coordinate and execute sponsor onboarding process using timeline and actions lists • Manage Sponsor Relations email inbox to include responding to customers using internal FAQ documents and other resources • Act as Sponsor Lead and key point of contact for sponsor-related needs on-site at events • Serve as internal POC between sales, marketing, content, and event operations teams • Track sponsorship contracts and execution of deliverables through internal tracking process using cvent, salesforce and other internal systems • Coordinate floor plan assignments and manage booth/ table inventory availability • Support fulfilment of sponsor deliverables both pre-event and onsite in partnership with event operations lead • Support sponsor marketing deliverables pre-event to include sponsor logo management and signage

• Build and maintain the event management database (incl. registrations) and keep participant lists up to date • Support project managers with planning, reporting, and budgeting, particularly by maintaining structured Excel trackers and project documentation • Upload, organize, and control event documents in tools like Cvent, ensuring compliance requirements are met and properly documented • Coordinate vendors and event logistics, including travel bookings, itineraries, and required participant documentation • Handle participant communications end-to-end (invitations, confirmations, and follow-ups) • Provide onsite support during events and coordinate post-event wrap-up

Role Description You will be responsible for managing the generation and issuance of Planned Preventative Maintenance (PPM) work orders, supporting delivery, and managing asset status and condition in our database. You will be working closely with our Engineering teams to improve report quality, asset data, and completion times. What you will be doing: - Planning Service remedial works with direct labour or sub-contractor in line with customer SLA's. - Ordering of parts, access equipment, plant & tools. - Booking-In and issuing of RAMS and Permits, where required. - Updating customers portals and planners, ensuring completion within strict SLA's including jeopardy management. - Processing all reactive paperwork from holding pots and moving completed job folders to finance team. - Liaising efficiently with Customers, Service Engineers and the wider H&K Team. - Processing of completion paperwork and workflow to finance. - Raising & processing supplier & subcontractor purchase orders. - Producing Monthly performance reports and attending client calls/supporting meetings. - Processing all PPM paperwork from holding pots and moving to finance team if required and filling in site folders. - Actioning all Customer queries and requests in a timely manner, escalating as required. Qualifications - Experience in a similar role ideally within the sprinkler industry but construction/engineering/FM industry experience will also be considered. - Strong interpersonal skills and communication skills to liaise with customers and stakeholders (essential). - Experience of raising and processing subcontractor purchase orders (essential). - Able to effectively manage time, organise and prioritise to meet demands (essential). - Strong IT skills with experience of using database/portal systems (essential). Benefits - Salary Range £28k to £32k (depending on experience). - 25 days holiday plus bank holidays and option to buy 5 days. - Contributory company pension scheme. - Life Assurance. - Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:05). Company Description At Hall & Kay, we deliver complex fire protection and security solutions to protect what matters most to our clients. As technical experts our focus is on the lifetime value of a project. Meaning we can design, supply, install, test and maintain all types of sprinkler, gas suppression, fire detection, and integrated security systems. With 140+ year trading experience and a strong project delivery culture, we are proud to have built lasting relationships with some of the UK's most respected companies in all areas of industry and construction. What sets us apart? Our culture. What we call ‘the Hall & Kay way'.…it's a people thing. Put simply, we know we can achieve more when we work as a team – with clients, with the communities we serve and in our own business. Our people create safety every single day, using their skills and experience to adapt to changing situations and rise to the challenges presented to them. It's our people that make us trusted to deliver.

This is a remote position. We are seeking an entrepreneurial Senior Event Specialist to join our network as a freelance/contract partner in a collaborative partnership, where your expertise directly drives your earnings. You will operate with high autonomy, managing events as your own business ventures within our brand framework and leveraging premium venues across Stellenbosch, Franschhoek, and Constantia. Based in Cape Town, you will lead the planning, execution, and promotion of high-profile events on a profit-share basis, bringing deep knowledge of the Western Cape hospitality landscape and a proven ability to drive attendance through social media and influencer partnerships. In return, you receive a significant percentage of net profits with earning potential based on your performance. Requirements - Bachelor's degree in Marketing, Hospitality, or related field. CMP designation is a plus. - Valid driver’s license and reliable transport (essential) - 5+ years of progressive event management experience in the Cape Town /Winelands region. - Proven track record of managing large-scale, high-budget events with P&L responsibility. - Demonstrated experience in marketing and promoting events across various channels, including proven success managing influencer partnerships and social media campaigns. - Established relationships with vendors and local influencers/content creators in the region is highly desirable. - Willingness to work flexible hours, including weekends and evenings - Ability to travel regularly within Cape Town and surrounding Winelands - Physically able to assist with event setup and breakdown when required - Own laptop and access to necessary tools/software for freelance work Work Condition: - Flexible hours based on event schedules, including weekends (essential for weddings and markets) and evenings. - Extensive travel throughout the Cape Winelands, Cape Town CBD, and surrounding areas. - Physical ability to stand for long periods and lift moderate weight during event setup and breakdown. Key Responsibilities As a freelance partner, you'll manage events as your own business ventures with full autonomy. Strategic Planning & Venue Curation - Develop event strategies for weddings, corporate events, and lifestyle markets - Secure premium venues across Stellenbosch, Franschhoek, and Constantia - Consult with stakeholders to create immersive Winelands experiences Event Management - Weddings: Luxury celebrations at wine estates - Markets: Artisanal markets, vendor recruitment, operations - Corporate: Retreats, product launches, team-building events Marketing & Influencer Strategy - Execute marketing campaigns to maximize attendance and profitability - Manage influencer partnerships: identify, negotiate, coordinate, and track ROI - Tailor marketing by event type (weddings, markets, corporate) Financial Management - Own P&L (R50,000–R500,000+), including marketing and influencer budgets - Negotiate vendor terms to protect profit margins - Identify sponsorships, upselling, and pricing opportunities - Analyze financial data and calculate profit share Vendor & Stakeholder Management - Cultivate vendor partnerships (wine farms, florists, rentals, artisans) - Lead RFP processes and liaise with speakers, sponsors, and VIPs On-Site Command - Lead event execution: logistics, troubleshooting (weather, load-shedding) - Oversee staff, vendors, and security - Ensure seamless influencer experience on-site Post-Event Analysis - Consolidate data, metrics, and financials into reports - Use insights to refine strategies and maximize profitability Benefits Compensation - Profit Share: 30–50% of net profits per event (revenue minus direct event costs: venues, catering, marketing, influencer fees, staffing, etc.) - Performance Bonuses: Additional bonuses for exceeding attendance targets, securing sponsorships, or achieving exceptional client satisfaction - Invoicing: Per event upon project completion and reconciliation Relationship Expectations - Autonomy: Manage your schedule, tools, and workflow - Support: We provide the brand, client leads (or platform), and operational support where needed - Tools: Own laptop, software subscriptions, and reliable transport required Apply Now If you are passionate about creating exceptional events and want the freedom to build your own success within a premium brand, we would love to hear from you. Tell us about an event you have led from concept to completion and how you have used marketing or influencers to drive results. Send your CV and a brief motivation to: hr.cpt@gcsolar.co.za Cape Joy – Creating experiences worth remembering.