Remote Recruitment operates as a full-service employment agency providing recruitment/staffing for UK based companies
Allocations Coordinator
Location
South Africa
Posted
49 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Allocations Coordinator
Remote Recruitment
Job Title Allocations Coordinator Job Overview We are seeking a highly organised and proactive Allocations Coordinator to join a growing UK-based organisation. This role is central to ensuring a smooth and efficient housing allocation process, from initial referral through to move-in. You will work closely with local authorities, applicants, and internal teams to coordinate placements, manage communications, and maintain accurate records. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys balancing operational efficiency with strong stakeholder engagement. Responsibilities - Manage the full allocation process from referral through to move-in across Temporary Accommodation (TA), Step Down (SD), and Supported Exempt Accommodation (SEA) - Receive and review TA referrals, coordinating placements based on urgency, suitability, and availability - Maintain and update all TA, SD, and SEA referrals within the Airtable dashboard - Send daily TA availability updates to partners and stakeholders - Arrange and confirm move-in dates and times with applicants, councils, and internal teams - Assess applicant suitability based on needs, risk factors, and property availability - Coordinate and schedule property viewings with Housing Support Officers (HSOs) - Act as the main point of contact for applicants, local authorities, and internal teams throughout the allocation process - Oversee onboarding through COHO, supporting applicants with applications and document collection (ID, Right to Rent, bank statements, etc.) - Prepare and issue offer letters and manage licence agreements via PandaDoc - Coordinate deposits and first month’s rent payments with local authorities - Ensure all records and communications are accurate, up to date, and compliant Qualifications and Experience - Previous experience in housing, property management, allocations, or a similar administrative role - Strong organisational skills with the ability to manage multiple cases simultaneously - Experience working with databases or CRM systems (Airtable or similar preferred) - Excellent communication skills, with confidence liaising with multiple stakeholders - Ability to assess applications and make informed decisions based on set criteria - High attention to detail and strong administrative capabilities - Experience coordinating processes from start to finish in a fast-paced environment - Familiarity with housing processes such as TA, SD, or SEA (advantageous) - Comfortable using digital tools such as PandaDoc, COHO, and Microsoft Excel - Must have a reliable laptop and stable internet connection About Us At Remote Recruitment, we specialise in helping skilled South African professionals connect with top UK businesses. Our streamlined hiring process ensures you work with organisations that value your talent and career growth. With a focus on long-term success, we provide ongoing support to make sure you thrive in your role. Join a team that appreciates your expertise – Remote Recruitment, where your success is our mission.
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