Job Title: Executive Administrative Location: Fully Remote Employment Type: Full-Time / Permanent Reporting To: Executive Leadership / Director Role Overview: We are seeking an exceptionally organised, discreet, and high-performing Executive Administrative to provide comprehensive remote support across administrative, legal coordination, payroll administration, and strategic project assistance. This role is suited for a high-calibre professional with strong business acumen, exceptional attention to detail, and the ability to manage confidential matters with professionalism and discretion. The successful candidate will act as a trusted support partner to leadership, ensuring smooth coordination of operational, compliance, and administrative priorities across multiple projects. This is not a traditional secretarial role; it requires an individual capable of operating with autonomy, sound judgment, and executive-level professionalism in a dynamic and fast-paced environment.   Key Responsibilities Executive & Administrative Support - Provide high-level administrative and secretarial support to senior leadership. - Manage calendars, appointments, meetings, and travel coordination where required. - Prepare reports, presentations, meeting packs, agendas, and professional correspondence. - Draft, proofread, and format confidential documents, letters, and executive communications. - Maintain organised digital filing systems and documentation repositories. - Coordinate follow-up actions and ensure deadlines are monitored and met. Legal & Compliance Administration - Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation. - Liaise with external legal advisors, regulators, and stakeholders where necessary. - Maintain legal registers, licences, and statutory documentation. - Ensure proper tracking of compliance deadlines, renewals, and submissions. - Assist in governance and board/committee documentation preparation where required. Payroll & HR Administration - Prepare and process payroll inputs accurately and confidentially. - Maintain payroll records, leave records, and employee administrative files. - Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations. - Ensure compliance with payroll deadlines and statutory requirements. - Support onboarding/offboarding administration. Project Coordination - Provide administrative support across strategic and operational projects. - Track project timelines, deliverables, and administrative requirements. - Assist in compiling project reports, dashboards, and status updates. - Coordinate communication and documentation between stakeholders. Candidate Profile We are looking for a candidate who demonstrates: - Exceptional organisational and multitasking abilities - Absolute discretion and confidentiality - Strong written and verbal communication skills - Ability to work independently with minimal supervision - Strong problem-solving mindset and proactive initiative - Ability to use and develop skills in AI platforms such as Claude and Chat GPT   Qualifications & Experience - Degree / Diploma in Business Administration, Legal Studies, HR, Finance, or related field preferred - Minimum 5+ years experience in executive administration, legal secretarial, payroll, or similar senior support role - Experience supporting senior executives / directors highly preferred - Prior exposure to legal/compliance documentation and payroll processing essential - Experience in remote/virtual working environments is an advantage

Role Description Se você está iniciando sua carreira e busca uma oportunidade para atuar em um ambiente profissional estruturado, essa pode ser uma excelente porta de entrada. - Modelo de atuação: Remoto - Preferência para candidatos de São Paulo, Grande SP e região - Apoio em rotinas administrativas - Gestão de agendas e compromissos - Comunicação com stakeholders, inclusive em inglês - Suporte a atividades executivas Qualifications - Inglês avançado ou fluente (uso no dia a dia) - Ensino superior cursando ou completo em Secretariado Executivo - Boa comunicação, organização e proatividade - Interesse em aprendizado e desenvolvimento profissional - Não é necessário experiência prévia Requirements - Perfil organizado e detalhista - Boa comunicação interpessoal - Interesse em ambiente corporativo global Benefits - Início: Imediato

Title: Practice Assistant II - Foxborough Location: Foxborough United States Job Description: Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department. Essential Functions - Perform routine administrative and clerical duties relating to a clinical service or physician practice office. - Make patient appointments and maintain appointment records. - Greet and assist patients. - Answer telephones, assist callers with routine inquiries, and schedule appointments. - File materials in patient folders, and print appointment schedules. - Process patient billing forms and scan documents to patient medical record/LMR. - Call for patient medical records and laboratory test results. - Open and distribute unit mail or faxes. - Type forms, records, schedules, memos, etc., as directed. - May be required to accept co-payments. - Handles, screens and/or takes messages related to prior authorizations, - provider questions, prescription refills, and test results. - Acts as "Super User" for scheduling, registration and billing systems. - Provides assistance and training to others in these areas. - May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level. Qualifications Education High School Diploma or Equivalent required Licenses and Credentials Certified Medical Administrative Assistant [CMAA] preferred Experience Office experience 2-3 years required Knowledge, Skills and Abilities - Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems. Additional Job Details (if applicable) Full Time - Onsite Monday - Friday 9:30 am to 6pm Remote Type Onsite Work Location 20 Patriot Place Scheduled Weekly Hours 0 Employee Type Regular Work Shift Day (United States of America) Pay Range $17.71 - $24.94/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

• Manage and coordinate calendars, meetings, and travel arrangements for senior staff • Draft and proofread emails, reports, and internal communications • Prepare meeting agendas, take minutes, and follow up on action items • Handle confidential information with the highest level of discretion • Liaise with internal teams and external stakeholders on behalf of leadership • Assist with ad hoc research, admin tasks, and project coordination • Manage basic expense tracking and financial administration