Proactive Talent Solutions

• Provide high-level administrative and secretarial support to senior leadership. • Manage calendars, appointments, meetings, and travel coordination where required. • Prepare reports, presentations, meeting packs, agendas, and professional correspondence. • Draft, proofread, and format confidential documents, letters, and executive communications. • Maintain organised digital filing systems and documentation repositories. • Coordinate follow-up actions and ensure deadlines are monitored and met. • Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation. • Liaise with external legal advisors, regulators, and stakeholders where necessary. • Maintain legal registers, licences, and statutory documentation. • Ensure proper tracking of compliance deadlines, renewals, and submissions. • Assist in governance and board/committee documentation preparation where required. • Prepare and process payroll inputs accurately and confidentially. • Maintain payroll records, leave records, and employee administrative files. • Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations. • Ensure compliance with payroll deadlines and statutory requirements. • Support onboarding/offboarding administration. • Provide administrative support across strategic and operational projects. • Track project timelines, deliverables, and administrative requirements. • Assist in compiling project reports, dashboards, and status updates. • Coordinate communication and documentation between stakeholders.

Job Title: Executive Business Partner Location: Fully Remote Employment Type: Full-Time / Permanent Reporting To: Executive Leadership / Director Role Overview: We are seeking an exceptionally organised, discreet, and high-performing Executive Administrative to provide comprehensive remote support across administrative, legal coordination, payroll administration, and strategic project assistance. This role is suited for a high-calibre professional with strong business acumen, exceptional attention to detail, and the ability to manage confidential matters with professionalism and discretion. The successful candidate will act as a trusted support partner to leadership, ensuring smooth coordination of operational, compliance, and administrative priorities across multiple projects. This is not a traditional secretarial role; it requires an individual capable of operating with autonomy, sound judgment, and executive-level professionalism in a dynamic and fast-paced environment.   Key Responsibilities Executive & Administrative Support - Provide high-level administrative and secretarial support to senior leadership. - Manage calendars, appointments, meetings, and travel coordination where required. - Prepare reports, presentations, meeting packs, agendas, and professional correspondence. - Draft, proofread, and format confidential documents, letters, and executive communications. - Maintain organised digital filing systems and documentation repositories. - Coordinate follow-up actions and ensure deadlines are monitored and met. Legal & Compliance Administration - Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation. - Liaise with external legal advisors, regulators, and stakeholders where necessary. - Maintain legal registers, licences, and statutory documentation. - Ensure proper tracking of compliance deadlines, renewals, and submissions. - Assist in governance and board/committee documentation preparation where required. Payroll & HR Administration - Prepare and process payroll inputs accurately and confidentially. - Maintain payroll records, leave records, and employee administrative files. - Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations. - Ensure compliance with payroll deadlines and statutory requirements. - Support onboarding/offboarding administration. Project Coordination - Provide administrative support across strategic and operational projects. - Track project timelines, deliverables, and administrative requirements. - Assist in compiling project reports, dashboards, and status updates. - Coordinate communication and documentation between stakeholders. Candidate Profile We are looking for a candidate who demonstrates: - Exceptional organisational and multitasking abilities - Absolute discretion and confidentiality - Strong written and verbal communication skills - Ability to work independently with minimal supervision - Strong problem-solving mindset and proactive initiative - Ability to use and develop skills in AI platforms such as Claude and Chat GPT   Qualifications & Experience - Degree / Diploma in Business Administration, Legal Studies, HR, Finance, or related field preferred - Minimum 5+ years experience in executive administration, legal secretarial, payroll, or similar senior support role - Experience supporting senior executives / directors highly preferred - Prior exposure to legal/compliance documentation and payroll processing essential - Experience in remote/virtual working environments is an advantage

• Provide high-level administrative and secretarial support to senior leadership. • Manage calendars, appointments, meetings, and travel coordination where required. • Prepare reports, presentations, meeting packs, agendas, and professional correspondence. • Draft, proofread, and format confidential documents, letters, and executive communications. • Maintain organised digital filing systems and documentation repositories. • Coordinate follow-up actions and ensure deadlines are monitored and met. • Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation. • Liaise with external legal advisors, regulators, and stakeholders where necessary. • Maintain legal registers, licences, and statutory documentation. • Ensure proper tracking of compliance deadlines, renewals, and submissions. • Assist in governance and board/committee documentation preparation where required. • Prepare and process payroll inputs accurately and confidentially. • Maintain payroll records, leave records, and employee administrative files. • Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations. • Ensure compliance with payroll deadlines and statutory requirements. • Support onboarding/offboarding administration. • Provide administrative support across strategic and operational projects. • Track project timelines, deliverables, and administrative requirements. • Assist in compiling project reports, dashboards, and status updates. • Coordinate communication and documentation between stakeholders.

Job Title: Executive Administrative Location: Fully Remote Employment Type: Full-Time / Permanent Reporting To: Executive Leadership / Director Role Overview: We are seeking an exceptionally organised, discreet, and high-performing Executive Administrative to provide comprehensive remote support across administrative, legal coordination, payroll administration, and strategic project assistance. This role is suited for a high-calibre professional with strong business acumen, exceptional attention to detail, and the ability to manage confidential matters with professionalism and discretion. The successful candidate will act as a trusted support partner to leadership, ensuring smooth coordination of operational, compliance, and administrative priorities across multiple projects. This is not a traditional secretarial role; it requires an individual capable of operating with autonomy, sound judgment, and executive-level professionalism in a dynamic and fast-paced environment.   Key Responsibilities Executive & Administrative Support - Provide high-level administrative and secretarial support to senior leadership. - Manage calendars, appointments, meetings, and travel coordination where required. - Prepare reports, presentations, meeting packs, agendas, and professional correspondence. - Draft, proofread, and format confidential documents, letters, and executive communications. - Maintain organised digital filing systems and documentation repositories. - Coordinate follow-up actions and ensure deadlines are monitored and met. Legal & Compliance Administration - Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation. - Liaise with external legal advisors, regulators, and stakeholders where necessary. - Maintain legal registers, licences, and statutory documentation. - Ensure proper tracking of compliance deadlines, renewals, and submissions. - Assist in governance and board/committee documentation preparation where required. Payroll & HR Administration - Prepare and process payroll inputs accurately and confidentially. - Maintain payroll records, leave records, and employee administrative files. - Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations. - Ensure compliance with payroll deadlines and statutory requirements. - Support onboarding/offboarding administration. Project Coordination - Provide administrative support across strategic and operational projects. - Track project timelines, deliverables, and administrative requirements. - Assist in compiling project reports, dashboards, and status updates. - Coordinate communication and documentation between stakeholders. Candidate Profile We are looking for a candidate who demonstrates: - Exceptional organisational and multitasking abilities - Absolute discretion and confidentiality - Strong written and verbal communication skills - Ability to work independently with minimal supervision - Strong problem-solving mindset and proactive initiative - Ability to use and develop skills in AI platforms such as Claude and Chat GPT   Qualifications & Experience - Degree / Diploma in Business Administration, Legal Studies, HR, Finance, or related field preferred - Minimum 5+ years experience in executive administration, legal secretarial, payroll, or similar senior support role - Experience supporting senior executives / directors highly preferred - Prior exposure to legal/compliance documentation and payroll processing essential - Experience in remote/virtual working environments is an advantage