Senior Executive Assistant Executive Support London About Skyscanner Everyone loves travelling, but planning is not without its challenges . That's why we've spent 20 years building tools that turn travel-planning chaos into a breeze. Today, around 160 million travellers count on us every month to skip the whole “47 browser tabs open” phase and find flights, cars, and hotels quickly and easily. Joining Skyscanner means becoming part of a global brand that's striving to become the planet's go-to travel hack accessible for all. Our vision? To be the world's number one travel ally. (Ambitious? Yes, but, hey, that's what got us here). About the role (Hybrid) Skyscanner’s Executive Support team is currently looking for an experienced Senior Executive Assistant to join their team and support our Executive leadership. In this dynamic and fast-paced role, your ability to anticipate needs, think critically, and handle sensitive matters with professionalism and discretion will be key to your success. We’re looking for a self-starter who takes initiative, thrives under pressure, and is always looking for ways to streamline operations and boost impact, and leverage AI and automation to work smarter and more efficiently. If you're a natural organiser who thrives on helping others stay on top of their game, we want to hear from you. What You’ll be doing - Executive Support: Provide high-level calendar and diary management for the Executive team - prioritising requests, resolving scheduling conflicts, and making strategic decisions to ensure optimal use of time. - Travel Coordination: Independently manage complex travel arrangements including booking flights, accommodations, processing visas, and preparing detailed itineraries. - Meeting & Event Management: Organise and manage logistics for internal and external meetings, including preparing agendas, formatting documents, taking minutes, and ensuring follow-up on action items. - Expense & Email Management: Process expense reports and manage email correspondence, flagging urgent messages and helping prioritise responses. - Team Support: Facilitate team events and offsite days — from venue bookings and travel arrangements to agenda preparation and on-the-day coordination. - Business Operations: Help set the cadence for leadership team operations, ensuring meetings are purposeful, follow-ups are tracked, and strategic priorities stay on course. - Process Optimisation & Automation: Identify opportunities to improve workflows by leveraging AI tools and automation, reducing manual effort, enhancing efficiency, and enabling the team to focus on higher-value work. About you - A self-starter with exceptional organisational and time-management skills. - A proactive force with a strategic edge - You anticipate needs, are confident in your decisions & quick to take initiative — always looking for opportunities to streamline operations and drive meaningful impact - An excellent communicator, able to build strong relationships and liaise confidently with senior stakeholders. - Comfortable juggling multiple priorities in a fast-moving environment. - Tech-savvy with strong attention to detail and a solutions-focused mindset. - Trusted to handle confidential information with integrity and discretion. - Passionate about continuous improvement and delivering exceptional support. - You thrive in a collaborative, high-energy environment and bring a positive, can-do attitude to your work. Join us and play a critical role in keeping our leadership team focused, informed, and ready for whatever comes next.

Role Description Estamos em busca de uma Assistente Executiva altamente organizada, proativa e com excelente comunicação, para atuar diretamente no suporte ao CEO da empresa, contribuindo com a organização da rotina executiva, atendimento a clientes e apoio nas operações do negócio. Se você é uma pessoa ágil, responsável, gosta de ambientes dinâmicos e tem facilidade em lidar com múltiplas demandas, essa oportunidade pode ser ideal para você. - Atuar diretamente no suporte ao CEO, auxiliando na organização da agenda, compromissos e demandas estratégicas. - Realizar atendimento ao cliente (e-mail, mensagens e reuniões), garantindo uma comunicação clara, ágil e profissional. - Gerenciar e organizar tarefas administrativas do dia a dia. - Acompanhar e organizar fluxos de trabalho, prazos e entregas. - Auxiliar na gestão do e-commerce, incluindo: - Atualização de produtos e informações. - Interface com plataformas e ferramentas digitais. - Apoiar processos internos, documentação e organização de informações. - Realizar follow-ups com clientes, fornecedores e equipe interna. - Auxiliar na criação e melhoria de processos operacionais. - Dar suporte em demandas comerciais e administrativas conforme necessidade. Qualifications - Inglês avançado (obrigatório) – conversação, leitura e escrita (será testado). - Experiência prévia como Assistente Executiva, Assistente Administrativa ou funções similares. - Excelente organização, atenção aos detalhes e gestão de tempo. - Boa comunicação verbal e escrita. - Perfil proativo, responsável e com capacidade de resolver problemas. - Facilidade com ferramentas digitais (Pacote Office, Google Workspace, CRMs, etc.). Requirements - Diferenciais: - Experiência com e-commerce. - Experiência com atendimento ao cliente internacional. - Conhecimento em ferramentas de gestão (Trello, Asana, Notion, etc.). - Noções de processos comerciais e administrativos. Benefits - Contrato PJ (Pessoa Jurídica). - Trabalho 100% remoto. Company Description Procuramos uma pessoa que vá além do operacional, que tenha senso de prioridade, autonomia e consiga atuar como braço direito do CEO, contribuindo ativamente para a organização e crescimento da empresa.

Role Description Rejoignez une direction régionale engagée en faveur de l'environnement, du logement et du développement durable en Corse, et devenez un maillon essentiel du fonctionnement du service ! - 60 % au sein du service connaissance, information et logement (SCIL) : - Facilitez la circulation de l'information. - Accompagnez le chef de service et son adjoint. - Contribuez à l'organisation interne. - Participez à des missions transversales comptables et RH. - 40 % en appui du secrétariat de direction : - Gestion d'agendas. - Organisation d'événements. - Intérim du secrétariat en cas d'absence. Au SCIL, vous : - Assurez la logistique du service (commandes, besoins en fournitures, lien avec le secrétariat général). - Prenez en charge le secrétariat du chef de service et de son adjoint : - Accueil téléphonique. - Préparation des réunions. - Mise en forme de documents. - Relances. - Garantissez la fluidité du traitement du courrier, en lien étroit avec le secrétariat de direction. - Participez activement à l'organisation du secrétariat du Comité régional de l'habitat et de l'hébergement (CRHH) et de son bureau en appui à l'unité Logement. - Participez au réseau des assistantes de service. Missions transversales : - Contribuez à la gestion RH (congés, arrêts maladie). - Suivi budgétaire (BOP 135). - Mise en forme de courriers, rapports. Au sein de la direction, vous appuyez le secrétariat pour : - Organiser les agendas, les rendez-vous, les réunions et les visioconférences. - Préparer les déplacements (ordres de mission, réservations, états de frais). - Assurer l'accueil du site de Paglia Orba et le suivi du courrier. - Soutenir l'organisation de réunions majeures (CODIR, CSA, CODER) et rédiger les comptes rendus. - Contribuer à la préparation d'événements et de séminaires. - Relire et mettre en forme les notes. Vous travaillez au coeur d'un réseau riche et varié : équipes de la DREAL, secrétariats, moyens généraux, mais aussi de nombreux partenaires territoriaux (préfectures, services régionaux, ADEME, Collectivité de Corse, communes...). La confidentialité et la qualité relationnelle sont essentielles. Liaison hiérarchique : - Sous l'autorité directe hiérarchique et fonctionnelle du chef du SCIL et de son adjoint. - Sous l'autorité fonctionnelle de la direction pendant les temps où vous serez amené(e) à l'assister dans toutes ses actions. Qualifications - Motivé(e), organisé(e) et aimez être au coeur de l'action. - Débutant(e) ou confirmé(e), votre envie d'apprendre et de vous investir fera la différence. Requirements - Très bonne maîtrise de la bureautique, de l'intranet et d'internet. - Connaissance du fonctionnement d'un service administratif. - Maîtrise de l'expression écrite et des règles d'écriture administrative. - Capacité à organiser, planifier et tenir à jour un classement efficace. - Aisance dans la préparation et l'animation de réunions (prise de notes, rédaction). - Réactivité, sens du service, autonomie. - Confidentialité et discrétion absolues. - Grande qualité relationnelle avec des interlocuteurs variés (préfets, élus, directeurs, agents...). - Esprit d'équipe, disponibilité, sens de la coopération. Éléments de candidature - Documents à transmettre : envoi du CV et d'une lettre de motivation est obligatoire. - Personnes à contacter : - jacques.nicolau@developpement-durable.gouv.fr - samisa.meftahi@developpement-durable.gouv.fr

🎶 Executive Assistant (Music & Live Events) Job ID: JOSDJ1 Industry: Music & Live Events 🎤🎟️ Location: LATAM Preferred (Open Worldwide) 🌎 Job Type: Full-Time Schedule: Monday–Friday, 9:00 AM–5:00 PM (Your Time Zone) ⏰ Occasional weekend support may be needed Salary: 💰 $8–$9 per hour Start Date: ASAP 🚀 🌟 Join the Fast-Paced World of Global Concerts & Live Events This is not your typical Executive Assistant role. You’ll be supporting a high-level Production Manager and Tour Coordinator responsible for major global concerts, tours, and music festivals. With over 300 days a year on the road and coordinating crews of 80+ people, the client needs a right-hand operator to keep everything running smoothly behind the scenes. If you thrive in fast-paced environments, love organization, and want to work in the global music and live events industry, this is your opportunity. 🎧✨ 🎯 About the Role This is a high-impact, high-trust role where you'll act as the organizational backbone of a global production business. You’ll help reclaim the client’s time, manage moving parts, and ensure operations stay seamless while events happen around the world. This is a casual, non-corporate environment where results matter more than formalities. We’re looking for someone who takes initiative, communicates directly, and gets things done. 💪 🚀 Key Responsibilities 📧 Inbox & Communication Management - Take ownership of email accounts - Filter priorities and draft responses - Ensure clients and vendors receive timely communication - Keep conversations organized and actionable 🔔 The "Professional Nudge." - Track pending items and follow-ups - Proactively remind the CEO about priorities - Ensure projects move forward without delays ✈️ Travel Coordination (Information Bridge) - Gather travel information for agents - Coordinate logistics details - Remove bottlenecks from the booking process 📊 Complex Spreadsheet Management - Maintain high-volume spreadsheets - Track tour logistics, crew movements, and budgets - Ensure accuracy and organization across data 🌍 Process & Team Coordination - Sync with global crews (80+ people) - Keep schedules updated - Ensure everyone is aligned and informed 🧩 Personal & Executive Support - Assist with personal administrative tasks - Support a CEO traveling 90% of the year - Help keep operations running smoothly ✅ Qualifications & Skills Required ✔️ Proven experience as Executive Assistant / Operations Assistant / Project Coordinator ✔️ Advanced Google Workspace skills (Gmail, Drive, Calendar) ✔️ Strong Spreadsheet Skills (Google Sheets / Excel) ✔️ Excellent English communication skills ✔️ Highly organized and detail-oriented ✔️ Ability to work independently and take initiative 🌟 Nice to Have - Spanish proficiency (Highly beneficial) - Experience in entertainment, travel, or events - Experience working with global teams 🧠 Ideal Candidate Traits ✨ Proactive and resourceful ✨ Detail-obsessed with strong accuracy ✨ Comfortable in fast-paced environments ✨ Thick-skinned and adaptable ✨ Strong follow-up and accountability mindset ✨ Calm under pressure 🎵 Why You’ll Love This Role - Work in the global music & live events industry - Support major tours and concerts worldwide 🌍 - Casual, non-corporate work environment - High-impact role with real ownership - Long-term growth opportunity 🔥 Ready to be the right-hand to a global tour production leader? Apply now and become part of the engine behind world-class live events.