Role Description The Executive Coordinator plays a key role in supporting leadership and ensuring smooth day-to-day operations. This position requires strong organization, communication, and coordination skills, with the ability to manage schedules, priorities, and cross-team interactions in an international environment. You will act as a central point of coordination, ensuring that information flows efficiently and that tasks are executed on time. Tasks - Calendar & Scheduling Management - Manage complex calendars across multiple time zones - Coordinate meetings with internal and external stakeholders - Optimize scheduling based on priorities and availability - Communication & Coordination - Act as a liaison between leadership and teams - Ensure clear and timely communication across stakeholders - Follow up on action items and pending tasks - Administrative & Operational Support - Support daily operational and administrative activities - Prepare documents, summaries, and reports - Organize information and maintain structured records - Priority & Task Management - Track ongoing tasks and ensure deadlines are met - Manage competing priorities and adjust schedules when needed - Proactively identify risks or delays - International Coordination - Work with teams across different regions and time zones - Ensure alignment and smooth collaboration Qualifications - Minimum 2–3 years of experience in: - Executive support - Coordination - Operations or administrative roles - Strong English (written and spoken) - Excellent organizational and time management skills - Ability to manage multiple priorities - High attention to detail and reliability Requirements - Preferred - Experience working in international environments - Experience supporting senior management - Familiarity with tools such as Google Workspace, Notion, or similar Benefits - Work Conditions - 100% remote (Lebanon) - Full-time position - Working hours: 9:00 AM – 6:00 PM (local time) - 1-hour break - Overtime required depending on operational needs - May include coordination across time zones - Fully compensated - Why Join Azurreo - Stable, full-time remote role - International exposure - High-impact position working closely with leadership - Structured environment with clear expectations

Position The Role You will be a central coordination point across the team, ensuring that priorities, projects, and communication stay aligned and on track. You bring structure, clarity, and momentum across multiple topics and stakeholders. You will combine: - Team support - Program coordination - Content & presentation support - Operational follow-up This role requires ownership, judgment, and the ability to think ahead. You will combine: - Executive support - High-level content preparation - Strategic coordination - Proactive anticipation This role requires precision, judgment, and the ability to think ahead. Key Responsibilities Team Support & Coordination - Manage calendars and priorities across the team, anticipating conflicts and dependencies - Prepare meetings with full context, materials, and clear objectives - Coordinate internal and external stakeholders with professionalism and ease - Prepare agendas, document decisions, and ensure follow-up on action points - Keep communication structured and information flowing across the team - Support travel planning and logistics when required Program & Project Coordination - Track multiple projects and ensure timelines, deliverables, and responsibilities are clear - Follow up proactively to keep momentum across workstreams - Support the planning and execution of leadership programs and client engagements - Identify gaps, risks, or bottlenecks early and escalate when needed - Bring structure to complex, multi-stakeholder environments Content & Presentation Support - Create and refine PowerPoint presentations for client work (pitches, workshops, proposals) - Support proposal and RFP preparation through light research and structuring - Help shape executive summaries and internal documents - Ensure clarity, consistency, and strong storytelling in all materials - Maintain and improve templates and presentation standards Client & Operational Support - Prepare client meetings and ensure smooth execution - Support selected client interactions and follow-ups when needed - Keep track of deliverables and deadlines across engagements - Ensure nothing falls through the cracks WHAT ARE WE LOOKING FOR What You Bring - Excellent English (written and spoken) - Strong PowerPoint and document structuring skills - Exceptional organization and attention to detail - Ability to work independently in a remote setup - Strong prioritization in fast-moving environments - Confidence coordinating across multiple stakeholders - High level of ownership and reliability - Discretion and professionalism Ideally: - Experience in consulting, professional services, or project/program coordination - Experience supporting teams (not only individuals) Who You Are - You think ahead and connect the dots - You bring clarity to complexity - You take ownership and follow through - You stay calm under pressure - You combine structure with flexibility - You enable others to perform at their best - You are comfortable operating without constant direction WHAT WE OFFER - High autonomy and trust - An empowered, international environment with flat hierarchies - Continuous learning and growth - Flexibility combined with a culture of openness and respect - A role where you can leave your footprint

Role Description We are seeking a General Virtual Assistant to provide administrative and operational support to a busy moving company. The ideal candidate has prior experience supporting U.S.-based service businesses, especially within logistics, dispatch, or customer service settings. You’ll help keep day-to-day operations organized — managing schedules, updating CRM data, assisting with customer communications, and coordinating with the operations team. Key Responsibilities - Manage and update booking details, work orders, and job notes in SmartMoving (or similar CRM systems) - Communicate with customers via email, phone, and chat for scheduling, confirmations, customer service concerns and follow-ups - Support dispatch operations — verifying job details, mover assignments, and ensuring schedule accuracy - Track leads, quotes, and client communications - Assist with administrative tasks such as invoice tracking, data entry, and report generation - Coordinate with the internal team to resolve client inquiries and update progress logs - Maintain a professional and friendly tone with customers and team members Qualifications - At least 1–2 years of experience as a Virtual Assistant, preferably for a moving, logistics, or service-based business - Strong English communication skills (written and spoken) - Experience using CRMs such as SmartMoving, HubSpot, Jobber, or similar tools - Highly organized, detail-oriented, and capable of managing multiple tasks at once - Proficient in Google Workspace (Sheets, Docs, Calendar) and general admin tools - Reliable internet connection and professional home setup Requirements - 2+ years in customer service and administrative support for service-based or moving companies Skills - Excellent communication - CRM management (SmartMoving preferred) - Scheduling - Data entry - Customer support - Multitasking Availability - Full-time, U.S. business hours (night shift PH time) Benefits - Join a fast-growing virtual assistant service company dedicated to providing exceptional support to our clients - Value innovation, efficiency, and a commitment to excellence - Be part of a dynamic team that empowers businesses to thrive

• Monitor email inboxes, fax dashboards, provider portals, and secure websites throughout the workday. • Download all incoming records, invoices, and documents promptly. • Ensure correct file naming, logging, and storage based on internal standards. • Maintain uninterrupted monitoring coverage to prevent missed items. • Update and manage structured tracking sheets documenting all channels and timestamps. • Follow a consistent monitoring cadence to ensure full coverage across all accounts. • Validate that all expected sources have been reviewed with no gaps. • Categorize documents into primary types (invoices vs. medical records). • Upload files into the correct sections of internal proprietary systems. • Ensure all uploads meet accuracy, formatting, and completeness expectations. • Communicate with internal teams regarding missing documents or unresponsive providers. • Flag outdated or unusual provider websites requiring specialized handling. • Provide concise, timely updates and escalate issues as necessary.