Ensure proper processing of sensitive invoices like Health Care Practitioner invoices, Gross to Net rebates, HR benefits, Prepayments and other special areas. Monitor Accounts Payable email inbox to download, post vendor invoices and respond to...

Job Title: Accounts Receivable / Accounts Payable Specialist Position Type: Full-Time, Remote Working Hours: U.S. client business hours About the Role: Our client is seeking an AR/AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR/AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation. Responsibilities: Accounts Payable (AP): - Review 20–50 vendor invoices per week for accuracy, coding, and approvals. - Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle). - Schedule payments (ACH, wires, checks) in alignment with terms. - Reconcile vendor statements and resolve discrepancies. - Process employee reimbursements and credit card reconciliations. Accounts Receivable (AR): - Generate and send 30–100 customer invoices weekly. - Post customer payments (ACH, wire, credit card, checks) into the AR system. - Maintain and monitor AR aging reports, flagging overdue balances. - Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary. - Record unearned revenue and adjust deferred revenue balances as needed. Reconciliation & Reporting: - Reconcile AR and AP subledgers with the general ledger monthly. - Match cash disbursements and receipts to bank records. - Prepare weekly cash disbursement and collections reports. Compliance & Controls: - Ensure vendor/customer data is properly documented (W-9s, contracts, terms). - Adhere to SOX and GAAP/IFRS standards. - Maintain audit-ready documentation of AP/AR cycles. Collaboration: - Work with procurement on vendor set-up and terms. - Partner with sales teams to validate invoice data and resolve customer disputes. - Support month-end close with accruals and reconciliations. What Makes You a Perfect Fit: - Highly detail-oriented with low tolerance for errors. - Strong communicator, comfortable working with both vendors and customers. - Organized and efficient in managing high transaction volumes. - Able to balance speed with accuracy and compliance. Required Experience & Skills (Minimum): - 2+ years of AR/AP or bookkeeping experience. - Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero). - Intermediate Excel/Google Sheets (VLOOKUP, pivot tables, reconciliation templates). - Familiarity with vendor/customer payment processes. Ideal Experience & Skills: - Multi-currency AR/AP experience. - Industry exposure to SaaS, real estate, manufacturing, or professional services. - Experience in ERP migration or AP/AR automation software (Bill.com, Tipalti). - Understanding of GAAP/IFRS AP/AR treatments. What Does a Typical Day Look Like? An AR/AP Specialist’s day is defined by owning the flow of cash-related transactions and the accuracy of the ledgers that support them. You will: - Own transaction processing: Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time. - Maintain ledger integrity: Reconcile AR/AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly. - Safeguard compliance: Verify vendor and customer documentation (e.g., W-9s), apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP/IFRS and internal controls. - Partner across functions: Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines. - Provide visibility: Keep aging schedules current, surface risks (delinquencies, disputed invoices), and deliver concise status updates and cash-movement reports to finance leadership. - Continuously improve: Identify bottlenecks, recommend automation (e.g., Bill.com/Tipalti, OCR), refine SOPs, and help shorten the month-end close. Essence of the role: ensure cash in/cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly. Key Metrics for Success (KPIs): - Invoices processed with <1% error rate. - AP paid within agreed terms (net 30/45/60). - AR collection cycle within target DSO. - Reconciliations completed by month-end close deadlines. - 100% compliance with documentation and audit requirements. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset) - Client Interview - Offer & Background Verification

• You’ll be the person who ensures every invoice is accurately captured, approved on time, and paid correctly – while building the processes and automations that let us do this at 10x the volume without 10x the effort. • This role sits within the Finance team and works cross-functionally with Procurement, Legal, and teams across the company who engage vendors. • You’ll also own travel and expense processing – reviewing submissions, enforcing policy compliance, and ensuring timely reimbursements.

Job Posting Title: Accounts Payable TechnicianDepartment: Procurement & Business ServicesLocation: 415 SILVER AVE SWPay Range: $18.60 - $26.50 Close Date: April 16, 2026 Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more. The Accounts Payable Technician performs a variety of routine accounting and related clerical tasks that involve financial recordkeeping and transactions. Processes financial transactions and enter/retrieve data and/or information into manual or technological systems. Areas of responsibility include cash receipts, disbursements, accounts receivable, billing, accounts payable, purchasing, treasury, and payroll. Maintains a variety of hard copy and electronic files and records. This position is a high-volume area that maintains that the county pays its obligations and are critical in maintaining the continuity operations for Bernalillo County. This classification is explicitly used in the Procurement Division.DUTIES AND RESPONSIBILITIES - Enters, processes, and verifies for accuracy a variety of documents in the County's financial management and/or payroll systems, such as journals, vouchers and invoices; verifies accuracy of information, research discrepancies, post invoices based on applicable purchase orders and assigns codes. - Receives warrants and checks from individuals or revenue sources; applies credit to the proper account; balances and forwards deposits to the proper Treasurer’s accounts payable reimbursement area. - Processes payments received according to established procedures. - Verifies and issues refunds for departments when services have been cancelled or not used. - Communicates with vendors for accurate and timely posting invoices; monitors purchase order to ensure that they are balanced. - Maintains daily records of invoices that need to be posted based on due date to ensure timeliness of payments, transaction records by balancing, preparing summaries to enter in computer; maintains records of delinquent invoices. - Responds to vendor /department inquiries, research and answers employee and department questions regarding the status of accounts and payments, and the proper coding of transactions for accuracy. - Conducts a reconciliation of vendor statements by reviewing and checking for any missing payments. - Reviews and researches inquiries regarding coding, charges to vendor accounts. - Prepares special reports and research related projects as designated by management. - Scan image and index documents that are receive from vendors and departments. These documents include invoices, warrants, Exchange-Traded Funds (EFT), and Automated Clearing House (ACH) changes. - All EFT/ ACH must be verified through the EFT/ACH process - Assist and maintain scanning and related equipment to ensure proper operation. - Provides training to user departments for processing invoices and goods receipts. - Verifies and enters all new vendor requests in accordance with Internal Revenue Services (IRS) guidelines for proper submission of 1099. - Checks Tax Identification Number (TIN) as a requirement to ensure proper compliance with IRS TIN specifications. - Reviews and maintains all cell phone tables to ensure reconciliation with monthly billings, coordinating with information provided by departments. - Processes and responds to all Inspection of Public Records Act (IPRA) requests based on state statute. - Processes payroll payments/ garnishments as directed by payroll at each payroll period. Verifies accuracy and conformity with established payment procedures. Any discrepancies must be resolved before moving forward. - All payments are quality checked for accurate remit address, amount and all backup documentation before payments are released. - Prepares all request for document conversion and storage of records in accordance with state statute; work with appropriate departments on assigned records retention. - Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.   *The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. MINIMUM QUALIFICATIONS - High School Diploma or GED - One (1) year of general clerical experience in Business Administration or Business Management, or related field. *Any equivalent combination of related education and/or experience may be considered for the above requirements. SUPPLEMENTAL INFORMATION SCREENING AND COMPLIANCE The offer of this Bernalillo County position requires compliance with the following: - Successful completion of a post-offer employment medical examination and background investigation. - Adherence to all County safety guidelines. - Complete all FEMA training(s) assigned to this position. - Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position. - Depending on assignment, some positions in this classification may require possession of a valid driver’s license, Class C or higher. - Complete required supervisor training, if applicable. WORKING CONDITIONS - Essential job duties are performed indoors in climate-controlled environment. - Primary work surface is even, dry, carpeted or tiled floor. - Works alone primarily, with or without directions. - Works with a group at times and with a select team at times. EQUIPMENT, TOOLS, AND MATERIALS - Telephone, calculator, computer, fax machine, and copy machine are used in performance of essential job duties. - Various forms of paperwork are handled in performance of essential job duties.