Title: Staff Assistant, Physics & Astronomy Location: Medford United States Job Description: Overview The principal activities of the Physics & Astronomy Department are research and education, at both the undergraduate and graduate level. The department strives both to contribute to the growing understanding of the physical universe, and to educate students in both the content of physics and its methods and principles. What You'll Do Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem solving for students, faculty, staff and other constituents. The Staff Assistant will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. The Staff Assistant will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design. - Provides administrative support and coordinates office operations: - Screens, sorts and distributes mail; may respond to routine correspondence - Evaluates and organizes file systems for department - Orders and maintains office supplies, works with vendors to maintain equipment and contracts - Organizes and schedules appointments and meetings - Coordinates complex travel arrangements - May hire and train student and/or temporary workers; and provide work direction to office staff - May process employment actions including hire, separation and change transactions. - Recommends changes or enhancements to office operations - Serves as department contact for customers: - Serves as department contact and resource for internal and external customers; may communicate on behalf of manager(s) to explain or disseminate information. - Provides general guidance and explanation of departmental policies and procedures - Researches and resolves customer problems and concerns; recommends enhancements to improve department and customer service - May handle confidential or sensitive information - Produces complex documents and spreadsheets: - Prepares and drafts letters, memos, reports, syllabi, brochures, newsletters and other material for department - Proofreads and edits documents; designs layout and graphics for materials - Researches and organizes information to produce a variety of documents or reports for the department. - Creates and maintains spreadsheets and databases and prepares reports, tables and charts. - Coordinates Meetings or Special Events: - Plans dates, coordinates invitations and tracks responses, determines venue, coordinates materials, audio visual or other set-up needs - Works with and supports speakers or presenters, arranges for payment or honorarium - Assists with design of marketing materials and publicity - Coordinates logistics on-site during event or program - Program or Project Coordination: - Provides information and answers questions about department Programs or Projects - Develops and tracks database of students, study participants or other constituents - Assists with development of materials or brochures - Updates web information and drafts content for posting - Troubleshoots basic problems and refers more complex questions or concerns to the correct individual - Assists with department budget and/or grants: - Purchases supplies, completes expense reports and requisitions - Monitors department spending and tracks expenditures - Researches and resolves problems - Prepares monthly reports for managers and finance What We're Looking For Basic Requirements: Knowledge and experience typically acquired by: - Typically requires a high school diploma/GED and 2-4 years of administrative experience or - College degree with 1-3 years' experience - Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge - Bookkeeping or basic accounting knowledge Special Work Schedule Requirements: This is a hybrid position expected to be on campus at least 4 days per week. Pay Range Minimum $22.50, Midpoint $26.80, Maximum $31.10 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem solving for students, faculty, staff and other constituents. The Staff Assistant will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. The Staff Assistant will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design. - Provides administrative support and coordinates office operations: - Screens, sorts and distributes mail; may respond to routine correspondence - Evaluates and organizes file systems for department - Orders and maintains office supplies, works with vendors to maintain equipment and contracts - Organizes and schedules appointments and meetings - Coordinates complex travel arrangements - May hire and train student and/or temporary workers; and provide work direction to office staff - May process employment actions including hire, separation and change transactions. - Recommends changes or enhancements to office operations - Serves as department contact for customers: - Serves as department contact and resource for internal and external customers; may communicate on behalf of manager(s) to explain or disseminate information. - Provides general guidance and explanation of departmental policies and procedures - Researches and resolves customer problems and concerns; recommends enhancements to improve department and customer service - May handle confidential or sensitive information - Produces complex documents and spreadsheets: - Prepares and drafts letters, memos, reports, syllabi, brochures, newsletters and other material for department - Proofreads and edits documents; designs layout and graphics for materials - Researches and organizes information to produce a variety of documents or reports for the department. - Creates and maintains spreadsheets and databases and prepares reports, tables and charts. - Coordinates Meetings or Special Events: - Plans dates, coordinates invitations and tracks responses, determines venue, coordinates materials, audio visual or other set-up needs - Works with and supports speakers or presenters, arranges for payment or honorarium - Assists with design of marketing materials and publicity - Coordinates logistics on-site during event or program - Program or Project Coordination: - Provides information and answers questions about department Programs or Projects - Develops and tracks database of students, study participants or other constituents - Assists with development of materials or brochures - Updates web information and drafts content for posting - Troubleshoots basic problems and refers more complex questions or concerns to the correct individual - Assists with department budget and/or grants: - Purchases supplies, completes expense reports and requisitions - Monitors department spending and tracks expenditures - Researches and resolves problems - Prepares monthly reports for managers and finance Qualifications Basic Requirements: Knowledge and experience typically acquired by: - Typically requires a high school diploma/GED and 2-4 years of administrative experience or - College degree with 1-3 years' experience - Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge - Bookkeeping or basic accounting knowledge Special Work Schedule Requirements: This is a hybrid position expected to be on campus at least 4 days per week.

Reporting to the Business Support Manager at GCC Philippines, this position is vital for ensuring the efficiency of the assigned leaders. We are looking for a highly organised and proactive Virtual Assistant to support business leaders located in Australia. The ideal candidate will possess exceptional English proficiency and a proven history of assisting executives remotely, with a preference for those experienced in supporting Australian executives. This role demands superior calendar management and travel arrangement skills. The ability to understand priority clients and accommodate last-minute changes, including travel re-arrangements, is crucial.

Descrição da empresa 🚀 ¡Junte-se à SGS – ¡Líder Mundial em Inspeção, Testes e Certificação! A SGS, multinacional suíça presente em mais de 140 países com mais de 99.600 colaboradores, busca profissionais que valorizem inovação, excelência e integridade. No Brasil, contamos com cerca de 4.000 colaboradores em 5 áreas de negócio: - Industries & Environment: Tornamos infraestrutura, transporte e indústrias mais seguras e sustentáveis. - Health & Nutrition: Garantimos a segurança e qualidade de alimentos, medicamentos e produtos de higiene. - Natural Resources: Apoio à eficiência e sustentabilidade em mineração, petróleo, gás e agricultura. - Connectivity & Products: Garantimos produtos e serviços de qualidade e conformidade regulatória. - Business Assurance: Transformamos negócios com auditorias, certificações, treinamentos e consultoria. Na SGS, respeitamos a diversidade e inclusão, oferecendo oportunidades iguais para todos, independentemente de gênero, orientação sexual, idade, origem ou condição de saúde. Se você tem espírito empreendedor, integridade e paixão por inovação, venha fazer parte do nosso time! Descrição do emprego Responsável por prestar suporte administrativo eficiente ao time comercial, garantindo que as operações diárias ocorram de maneira fluida e sem contratempos, bem como otimizar os processos, proporcionar uma comunicação clara e facilitar as atividades da equipe. Além disso, é fundamental respeitar os valores de saúde, segurança e meio ambiente da companhia. Como profissional, você vai: - Inserir contratos, propostas e pedidos no sistema BOSS. Abrir ordem BOSS - Cadastrar clientes nos sistemas SGS e observar prazos de pagamentos aprovados - Cadastrar a SGS em plataforma de clientes - Acompanhar o fluxo do andamento dos cadastros e ordens BOSS - Criar propostas e preencher formulários de aprovação de clientes - Manter o foco na entrega e na satisfação do cliente - Auxiliar a supervisão e a coordenação técnica na melhoria contínua de processos que tenham afinidade com os proejtos sob sua responsabilidade, sugerindo melhores práticas que reduzam tempo de execução e aumentem a qualidade da entrega e a satisfação do cliente. Qualificações - Ensino médio completo - Experiência no cargo - Experiência prévia em outros cargos - Pacote Office - Conhecimento em normas, especificações e documentos - Desejável experiência em área comercial: Básico - Desejável conhecimento com sistemas de CRM e gestão de clientes: Intermediário - Desejável Inglês: Básico - Desejável Espanhol: Básico - Desejável experiência em organização de processos e fluxos operacionais: Básico - Gestão de tempo e controle de prioridades: Intermediário - Comunicação oral e escrita: Intermediário - Gestão do relacionamento com cliente: Intermediário - Habilidades tecnológicas (sistemas, pacote Office, plataformas de compras e ERPs): Intermediário Informações Adicionais O que você vai encontrar na SGS? • Um ambiente dinâmico, com desafios e oportunidades de crescimento. • Espaço para inovação e transformação. • Comprometimento com a diversidade, inclusão e respeito. • Forte cultura de saúde, segurança e sustentabilidade. • Valores baseados em integridade, qualidade e profissionalismo. Benefícios: • Plano de Saúde e Odontológico • Seguro de Vida • Vale Alimentação / Vale Refeição • Vale Transporte • Descontos em cursos da SGS Academy Parcerias: • Descontos em farmácias conveniadas • Dr. Aon 24h • PAE – Programa de Apoio ao Empregado • Ticket Vantagens • Movida • Sesc / Sesi • FIA – Fundação Instituto de Administração • Cellep / Open English • Gympass • Benup Outras Informações: • Local: São Bernardo Do Campo • Regime: CLT – Indeterminado • Horário: 3-Seg à sex das 08 às 17 int 12 às 13 • Modalidade: Home Office (Demais detalhes serão informados na etapa de entrevista.) Se identificou? Venha fazer parte da SGS e construa conosco um futuro mais seguro, sustentável e inovador. #VemSerSGS Vem ser #SGS 📌 Ao se candidatar a esta vaga, você concorda com o tratamento de seus dados pessoais conforme a LGPD e as diretrizes da SGS Brasil, exclusivamente para fins de recrutamento e seleção. SGS – When you need to be sure. / Quando você precisa ter certeza.

Perform clerical and customer service duties to support library operations, assist with program planning for all ages, and demonstrate excellent customer service skills while utilizing computer programs effectively.