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PT Solutions logo
PT Solutions

At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact. Let’s go further together and transform care. Join the #PTSLife today! To see what #PTSLife is like, visit Instagram, Facebook, and LinkedIn.

Regional Manager, Patient Access – Regionalized Scheduling

ManagerManagerFull TimeRemoteLeadTeam 1,001-5,000

Location

United States

Posted

50 days ago

Salary

0

Seniority

Lead

No structured requirement data.

Job Description

Regional Manager, Patient Access – Regionalized Scheduling

PT Solutions

The Regional Manager, Patient Access – Regionalized Scheduling will oversee region-level scheduling operations across a defined geographic area. This leader ensures consistent execution of centralized scheduling workflows, service standards, and operational KPIs to deliver a best-in-class patient experience. Supporting the Director, this role drives performance, coaching, and adoption of regionalized scheduling processes across all clinics within the assigned region. Essential Functions: - Leadership & Team Management: - Lead, coach, and develop district-level scheduling supervisors and staff across the assigned region. - Conduct regular check-ins, performance evaluations, and skill development plans. - Cascade enterprise and division-level goals, ensuring alignment with organizational KPIs. - Foster a culture of accountability, collaboration, and patient-first service. - Operational Oversight: - Oversee day-to-day scheduling operations, including appointment booking, template management, and adherence to standardized workflows. - Ensure consistent execution of scripts, scheduling protocols, and documentation requirements across all clinics. - Monitor regional compliance with scheduling accuracy, service level agreements, and productivity standards. - Identify operational gaps and partner with district and clinic leaders to resolve them. - Patient Experience & Satisfaction: - Ensure all scheduling interactions reflect a patient-centered philosophy and deliver a warm, accurate, and proactive experience. - Review patient complaints, delays, and feedback to drive improvements and close service gaps. - Partner with scheduling supervisors and clinical operations leaders to remove obstacles impacting timely scheduling and patient readiness. - Process Improvement & Compliance: - Track and report regional KPIs, including call volumes, wait times, scheduling completion rates, and template utilization. - Use data to identify trends, workflow issues, and opportunities to increase efficiency and minimize delays. - Recommend and implement best practices originating from enterprise, division, or regional pilots. - Ensure compliance with privacy regulations, payer requirements, and internal quality standards. - Collaboration & Reporting: - Partner with clinic managers, district managers, regional clinical operations, and centralized access teams to ensure seamless coordination of scheduling activities. - Serve as the primary operational link between regional operations and the Director. - Participate in workgroups, pilots, and change initiatives to scale improvements across the practice. - Training and Development: - Deliver training, onboarding, and ongoing competency development for scheduling staff. - Reinforce workflow standardization, documentation accuracy, and patient communication excellence. - Identify skill gaps and collaborate with enterprise training teams when needed. - Strategic and Administrative Duties: - Support regional workforce planning, staffing models, and scheduling coverage for scheduling roles. - Provide regular status updates, performance summaries, and improvement plans to the Director. - Lead local change management as new tools, processes, and technologies are deployed. Required Skills & Abilities - Strong working knowledge of scheduling protocols, template management, and call center workflows. - Proven ability to coach teams, manage performance, and implement standardized processes. - Excellent interpersonal communication, analytical, and problem-solving skills. - Experience with Epic or similar HER platforms strongly preferred. Required Credentials - Bachelor’s degree in Healthcare Administration, Business, Finance, or related field (or equivalent experience) - 5+ years of progressive experience in patient access, call center operations, or healthcare scheduling. - 2+ years of supervisory experience preferred, ideally in multi-site or geographically distributed settings. Remote Requirements - Remote role requiring consistent attendance and schedule adherence. - Constant use of computer systems, telephony platforms, and EMR software. - Ability to sit for extended periods and perform repetitive tasks. Expanding Access to Quality Care At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training. As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.  Let’s go further together and transform care. Join the #PTSLife today!  To see what #PTSLife is like, visit Instagram, Facebook, and LinkedIn.

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