Job Closed
This listing is no longer active.
Based in Melbourne, we save you time & money by finding talented, skilled virtual staff in Philippines & South Africa
Accounts Administrator
Location
Philippines
Posted
65 days ago
Salary
0
Seniority
Senior
Job Description
Accounts Administrator
VirtualStaff365
- Monitor company inboxes for incoming supplier invoices. - Download, review, and accurately code invoices. - Enter invoices into construction/accounting systems. - Allocate invoices to correct jobs, cost codes, and project stages. - Match invoices to purchase orders where required. - Reconcile supplier statements against processed invoices. - Identify missing invoices or discrepancies. - Follow up suppliers via email for outstanding documents. - Maintain organised digital records of invoices and statements. - Ensure all entries are processed within **24–48 hours**. - Assist with backlog processing and general accounts data entry. - Keep the accounts system clean, accurate, and up to date.
Job Requirements
- Experience in **bookkeeping, accounts payable, or high-volume data entry** roles.
- Strong attention to detail and accuracy (critical).
- Ability to follow structured processes and systems.
- Experience handling **high volumes of invoices**.
- Experience reconciling supplier statements.
- Familiarity with **construction cost coding** (preferred but not essential).
- Proficiency in:
- Xero or similar accounting software**
- Microsoft Excel / Google Sheets**
- Email management tools (Outlook/Gmail)**
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Annual leave
- 13th-month pay
- With Government Mandated Benefits
Related Guides
Related Categories
Related Job Pages
More Administration Jobs
Research Administrator, Pre-Award III – Pediatrics
Emory UniversityEmory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
• Supports the day-to-day activities of a team of Pre-Award Specialists. • Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) Director. • Provides guidance to team members, as appropriate. • Coordinates with RAS Director regarding pre-award activities, issue resolution, and workload distribution. • Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate. • Manages pre-award activities for an assigned portfolio of grants and contracts within a RAS unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. • Manages the day-to-day operations and objectives in support of the assigned portfolio. • Contributes information and ideas related to areas of responsibility as part of a cross functional team. • Ensures effective and efficient workflow and adherence to quality standards for staff/program and self. • Performs pre-award activities for a unit (school, department, or division) within a RAS unit. • Assists departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. • Ensures all applications meet agency and university guidelines and published time tables and deadlines. • Ensures proposals are entered and routed in a timely manner for further review. • Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals. • Assists the PI in the development of budgets and budget justification. • Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information. • Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements. • Coordinates and reviews certain proposal elements for consistency, accuracy, and completeness. • Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures. • Works effectively with other offices on research proposals. • Performs related responsibilities as required.
Accounts Administrator
Virtual Staff 365Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.
Role Description Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences. They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish — ensuring they are correctly coded, entered, reconciled, and recorded in the system. Job/Role Responsibilities - Invoice Processing & Data Entry - Monitor company inboxes for incoming supplier invoices. - Download, review, and accurately code invoices. - Enter invoices into construction/accounting systems. - Allocate invoices to correct jobs, cost codes, and project stages. - Match invoices to purchase orders where required. - Reconciliation & Reporting - Reconcile supplier statements against processed invoices. - Identify missing invoices or discrepancies. - Follow up suppliers via email for outstanding documents. - Records & System Maintenance - Maintain organised digital records of invoices and statements. - Ensure all entries are processed within 24–48 hours. - Assist with backlog processing and general accounts data entry. - Keep the accounts system clean, accurate, and up to date. Qualifications - Experience in bookkeeping, accounts payable, or high-volume data entry roles. - Strong attention to detail and accuracy (critical). - Ability to follow structured processes and systems. - Experience handling high volumes of invoices. - Experience reconciling supplier statements. - Familiarity with construction cost coding (preferred but not essential). - Proficiency in: - Xero or similar accounting software - Microsoft Excel / Google Sheets - Email management tools (Outlook/Gmail) Requirements - Permanent work-from-home set-up - Dayshift (Australian business hours) - Full-time job Benefits - HMO - Annual leave - 13th-month pay - With Government Mandated Benefits
RFID Subject Matter Expert (SME)
Logistics Management InstituteLMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.
Overview We’re looking for an RFID SME who is ready to roll up their sleeves and solve problems with our clients. This role is part deployment lead, part systems engineer, and part problem-solver. You’ll travel to customer sites, assess operational needs, help define RFID system configurations, and run demos and pilot events for LMI clients. U.S. citizenship is required for this position. You must be eligible for a Secret clearance. Active Secret or Top Secret clearance preferred. You’ll be the technical point of contact on the ground — setting up readers, testing tag placement, troubleshooting signal issues, and feeding insights back to the product and platform teams. LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value. Responsibilities - Travel to client sites to assess, configure, and validate RFID solutions. - Recommend hardware (e.g., fixed readers, handhelds, antennas) and system configurations based on facility layout and operational workflows. - Set up and participate in pilot events, demos, and field tests alongside clients and stakeholders. - Use tools to test RF signal strength, tag readability, and system performance in real-world conditions. - Troubleshoot hardware, connectivity, interference, and network issues on site. - Document deployment plans, hardware configs, and lessons learned to scale repeatable solutions. - Collaborate closely with our engineering, product, and mission delivery teams to turn field feedback into system improvements. Qualifications - 5-10+ years of experience deploying or supporting RFID solutions in operational environments. - Solid understanding of RF, IoT, or sensor-based systems. - Comfortable configuring readers, antennas, and tags in the field. - Familiarity with Zebra, Impinj, or similar enterprise RFID systems. - Experience reading signal diagnostics and optimizing tag/read locations. - Strong communication skills and professionalism with military and government clients. - Willingness to travel ~25-35%, often to government facilities. - U.S. citizenship required; must be eligible for a Secret clearance. Active Secret or Top Secret clearance preferred. - Being accessible to the DC metro area is a plus. Target salary range: $95,000 - $182,000 Disclaimer: The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.
The University of Akron's School of Allied Health seeks to hire part-time faculty to teach a variety of Health Care Administration courses (face to face and online). Required/ Minimum Qualifications: Master's degree or higher from an accredited academic institution. A Masters degree in either a health related profession, business related profession OR a professional degree (M.D., D.O., D.C. DPT) awarded by nationally accredited institutions, along with the corresponding credentials and licensure may be accepted as fulfilling the degree requirements. Preferred Qualifications: A minimum of 2 years prior teaching experience, experience teaching face to face and/or online courses. Experience using an online course management and online course instruction techniques and methods or any combination. Under the general supervision of the Program Director delivers class instruction according to an approved course syllabus using accepted and effective teaching methods; incorporates lesson plans; coaches and tutors students; maintains current and accurate attendance and grade records; Strives for student success by providing quality instruction that results in students’ achievement of course and program objectives, retention of students, and prepares students for entry-level positions in the healthcare field. INSTRUCTIONAL DUTIES - Teaches health care administration courses - Prepares and delivers learning instruction and materials to ensure successful student outcomes. - Objectively assess students for academic performance - Effectively organize and present subject matter to students - Supplement approved student material as necessary - Ensure security of assessment tools and confidential documentation - Effectively utilize and monitor the learning management systems - Ensure classes are conducted for the required length of time - Be available to students who need additional help or have questions - Maintain student grades and records Additional Position Information: Open until filled, however, review of applicants will begin immediately until the position is filled and needs of the school are met. FLSA Status (exempt/nonexempt): United States of America (Exempt) Union Affiliation (if applicable): For assistance with your application or attachments, please contact the Human Resources representative listed: Derek Brown (Private)Email: djb132@uakron.edu________________________________________________________________________ Background Check Statement The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search. Non-Discrimination Statement The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans. State of Residence Statement It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.

