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Payroll Specialist
Location
United States
Posted
61 days ago
Salary
$34 - $38 / hour
Seniority
Mid Level
No structured requirement data.
Job Description
Payroll Specialist
Constructive Loans
Role Description Reporting to the Chief People Officer, the Payroll Specialist is responsible for the accurate, timely, and compliant processing of multi-state payroll in partnership with Insperity, the organization's Professional Employer Organization (PEO). The role functions as the internal payroll subject matter expert and is accountable for payroll accuracy, regulatory compliance, and coordination with internal teams and Insperity. The position requires consistent application of payroll and wage and hour regulations, strong attention to detail, and the use of sound judgment to identify, research, and resolve payroll issues. The role supports payroll operations in accordance with established policies, procedures, and compliance requirements while maintaining accuracy, confidentiality, and effective collaboration with stakeholders. Qualifications - High School Diploma or GED required; Associates' or Bachelors Degree in Accounting, Finance, Human Resources, or related field preferred - 3+ years' experience in payroll, including multi-state payroll processing - Prior experience working with a Professional Employer Organization (PEO), preferably Insperity or a similar provider - Demonstrated expertise in federal, state, and local wage and hour laws, payroll tax regulations, and compliance requirements - Experience processing complex payrolls, including bonuses, commissions, off-cycle payrolls, and adjustments - Proven ability to perform effectively in a high-volume, fast-paced work environment - Solid skills and experience in MS Word, Excel and Outlook Requirements - Process accurate, timely, and compliant multi-state payroll in partnership with Insperity, ensuring adherence to federal, state, and local wage and hour regulations - Serve as the primary internal payroll subject matter expert and main point of contact for Insperity, resolving payroll inquiries, discrepancies, and escalations - Review, validate, and reconcile payroll data including hours worked, earnings, deductions, bonuses, commissions, and off-cycle payrolls - Ensure proper payroll tax reporting, filings, and compliance in coordination with Insperity, including multi-state and local jurisdiction requirements - Maintain strong internal controls and audit readiness by reviewing payroll reports, identifying discrepancies, and implementing corrective actions as needed - Partner with HR and Finance to ensure accurate employee data, job changes, terminations, benefits deductions, and compensation updates - Manage payroll-related compliance activities, including wage garnishments, audits, and regulatory inquiries - Develop and maintain payroll documentation, procedures, and process improvements to enhance efficiency, accuracy, and compliance - Respond to employee payroll inquiries with professionalism, discretion, and a high level of customer service - Maintain strict confidentiality of payroll and employee information at all times - Perform other duties and responsibilities as assigned Benefits - Compensation: $33.65-$38.46, hourly Non-exempt - Paid Time Off (PTO) - Floating Holiday - Paid Parental Leave - Medical - Dental - Vision - Life & Disability - FSA/HSA - Fidelity 401(k) with employer match Location Remote
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