Company Administrative Assistant (Remote – PST/CST Hours) 📍 Remote | 🕒 Full-Time | 💼 Fast-Growing Consulting Firm About the Company We are a fast-growing, innovation-driven consulting firm helping businesses unlock growth through strategic tax incentives and financial optimization. Since 2006, we have helped clients secure over $150M in tax savings, supporting innovation, expansion, and job creation. We are not a traditional firm. Our culture is built on Connection, Accountability, and Love — combining technical excellence with strong relationships, transparency, and measurable results. We value ownership, creativity, and people-first leadership. If you thrive in fast-paced environments, love building structure out of complexity, and want your work to have visible impact — this role is for you. The Role We’re looking for a highly organized, proactive, and dependable Company Administrative Assistant to become the operational backbone of our growing team. You’ll work closely with leadership, support cross-department coordination, manage executive scheduling, assist with accounts receivable tracking, and help keep our internal systems efficient and organized. This is a high-visibility, high-trust position with real ownership and growth potential. Key Responsibilities Executive & Calendar Management - Manage complex leadership scheduling across time zones - Coordinate internal/external meetings and travel logistics - Anticipate and prevent scheduling conflicts Meeting & Operations Support - Prepare agendas and meeting materials - Take structured meeting notes and track action items - Ensure follow-through and accountability Onboarding & Offboarding - Coordinate documentation, system access, and scheduling - Ensure smooth transitions for new and departing team members Interview Process Support - Review resumes and conduct initial discovery calls - Coordinate candidates through interview stages Accounts Receivable & Financial Admin - Process invoices and track receivables - Follow up with clients professionally - Support month-end reporting and audit preparation Documentation & Compliance - Draft and format contracts, reports, and client deliverables - Maintain version control and SOP compliance - Manage e-signature workflows Process Improvement - Maintain internal task trackers - Identify inefficiencies and implement workflow improvements - Create scalable administrative systems What We’re Looking For - 3–5 years of experience in administrative or operations support - Experience in professional services or remote-first environments - Familiarity with invoicing tools and AR tracking (QuickBooks preferred) - Strong Excel skills and comfort learning new tech tools - Experience with tools like DocuSign, HubSpot, Notion, or similar - Excellent written and verbal communication skills - Comfortable communicating with C-level stakeholders - Exceptional organization and attention to detail - High discretion with confidential information - Self-starter mindset with strong problem-solving ability What Success Looks Like First 90 Days - Leadership calendar runs flawlessly - Meetings are structured, documented, and followed up - Onboarding/offboarding executed with precision - AR tracking system organized and accurate - One administrative process improved 6 Months - Fully own onboarding/offboarding processes - Handle AR communications independently - Maintain contracts and documentation systems seamlessly - No missed deadlines due to strong systems and reminders 1 Year & Beyond - Recognized as the go-to person for internal operations - Drive workflow improvements across the organization - Support strategic initiatives and documentation management - Become a trusted operational partner to leadership Compensation & Benefits ✔ Competitive base salary (based on experience) ✔ Clear growth path within a scaling firm ✔ Entrepreneurial, ownership-driven culture ✔ Direct exposure to leadership and strategic initiatives ✔ Remote work flexibility (PST/CST schedule, Monday–Friday) Requirements 3–5 years of experience in administrative, executive, or operations support roles. Proven experience managing complex executive calendars and scheduling across time zones. Strong proficiency in Microsoft Office, especially Excel and Outlook. Experience with invoicing systems and basic accounts receivable tracking. Familiarity with tools such as QuickBooks, DocuSign, HubSpot, Notion, or similar platforms. Excellent written and verbal communication skills in a professional environment. Ability to manage multiple priorities and meet deadlines in a fast-paced setting. Strong attention to detail with high accuracy in documentation and reporting. Experience supporting onboarding and offboarding administrative processes. High level of discretion and professionalism when handling confidential information.

Title: Assistant Deputy Superintendent for Examination & Monitoring (Assistant Deputy Superintendent, NS) Location: Albany or New York City United States Salary RangeFrom $127507 to $160911 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 25% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system. The Department of Financial Services is seeking candidates for the position of Assistant Deputy Superintendent for Examination and Monitoring within Virtual Currency. Duties include, but are not limited to, the following: - Manages teams of staff dedicated to examinations and ongoing monitoring of virtual currency entities. - Promote, provide guidance regarding, and oversee the implementation of the risk-based approach to examinations and ongoing monitoring. - Oversees completion of examinations and reports of examination. - Oversees implementation of the material change request process. - Contributes to the department's supervisory strategy. - Oversee, assess, and continually enhance supervisory and monitoring processes and be a champion of change. - Coordinates and collaborates with other units and divisions to ensure timely and effective execution of supervisory responsibilities in furtherance of the NYDFS's regulatory objectives. - Supports the licensing process and the intake of newly licensed entities into the examination and monitoring program. - Participates in the training, mentoring, and coaching of department staff. - Stay abreast of trends in virtual currency markets, including the development of new products and services, virtual currency linked investments, the underlying technologies, data privacy, anti-money laundering initiatives, and update stakeholders and agency management on a periodic basis; - Travel may be required up to 25% of the time; and - Other duties as assigned. Minimum Qualifications Preferred Qualifications - At least 14 years of relevant work experience; o Substitutions: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience; Ph.D. may substitute for seven years of specialized experience; - Five years of the experience must have been at a managerial level; - Strategic planning: - Virtual currency; - BSA/AML, OFAC, and related laws, regulations, and best practices; - Cybersecurity laws, regulations, and issues; - Internal controls/governance; - Financial analysis; - Accounting Salary: $127,507 - $160,911 (salary commensurate with experience) Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $4,000 annual downstate adjustment.

• Manage complex leadership scheduling across time zones • Coordinate internal/external meetings and travel logistics • Prepare agendas and meeting materials • Take structured meeting notes and track action items • Ensure follow-through and accountability • Coordinate documentation, system access, and scheduling • Review resumes and conduct initial discovery calls • Process invoices and track receivables • Follow up with clients professionally • Draft and format contracts, reports, and client deliverables • Identify inefficiencies and implement workflow improvements • Create scalable administrative systems

• Manage complex leadership scheduling across time zones • Coordinate internal/external meetings and travel logistics • Anticipate and prevent scheduling conflicts • Prepare agendas and meeting materials • Take structured meeting notes and track action items • Ensure follow-through and accountability • Coordinate documentation, system access, and scheduling • Ensure smooth transitions for new and departing team members • Review resumes and conduct initial discovery calls • Process invoices and track receivables • Follow up with clients professionally • Support month-end reporting and audit preparation • Draft and format contracts, reports, and client deliverables • Maintain version control and SOP compliance • Manage e-signature workflows • Identify inefficiencies and implement workflow improvements • Create scalable administrative systems