• Manage complex leadership scheduling across time zones • Coordinate internal/external meetings and travel logistics • Prepare agendas and meeting materials • Take structured meeting notes and track action items • Ensure follow-through and accountability • Coordinate documentation, system access, and scheduling • Review resumes and conduct initial discovery calls • Process invoices and track receivables • Follow up with clients professionally • Draft and format contracts, reports, and client deliverables • Identify inefficiencies and implement workflow improvements • Create scalable administrative systems

• Manage complex leadership scheduling across time zones • Coordinate internal/external meetings and travel logistics • Anticipate and prevent scheduling conflicts • Prepare agendas and meeting materials • Take structured meeting notes and track action items • Ensure follow-through and accountability • Coordinate documentation, system access, and scheduling • Ensure smooth transitions for new and departing team members • Review resumes and conduct initial discovery calls • Process invoices and track receivables • Follow up with clients professionally • Support month-end reporting and audit preparation • Draft and format contracts, reports, and client deliverables • Maintain version control and SOP compliance • Manage e-signature workflows • Identify inefficiencies and implement workflow improvements • Create scalable administrative systems

Role Description We’re looking for a highly organized, proactive, and dependable Company Administrative Assistant to become the operational backbone of our growing team. You’ll work closely with leadership, support cross-department coordination, manage executive scheduling, assist with accounts receivable tracking, and help keep our internal systems efficient and organized. This is a high-visibility, high-trust position with real ownership and growth potential. Key Responsibilities - Executive & Calendar Management - Manage complex leadership scheduling across time zones - Coordinate internal/external meetings and travel logistics - Anticipate and prevent scheduling conflicts - Meeting & Operations Support - Prepare agendas and meeting materials - Take structured meeting notes and track action items - Ensure follow-through and accountability - Onboarding & Offboarding - Coordinate documentation, system access, and scheduling - Ensure smooth transitions for new and departing team members - Interview Process Support - Review resumes and conduct initial discovery calls - Coordinate candidates through interview stages - Accounts Receivable & Financial Admin - Process invoices and track receivables - Follow up with clients professionally - Support month-end reporting and audit preparation - Documentation & Compliance - Draft and format contracts, reports, and client deliverables - Maintain version control and SOP compliance - Manage e-signature workflows - Process Improvement - Maintain internal task trackers - Identify inefficiencies and implement workflow improvements - Create scalable administrative systems Qualifications - 3–5 years of experience in administrative or operations support - Experience in professional services or remote-first environments - Familiarity with invoicing tools and AR tracking (QuickBooks preferred) - Strong Excel skills and comfort learning new tech tools - Experience with tools like DocuSign, HubSpot, Notion, or similar - Excellent written and verbal communication skills - Comfortable communicating with C-level stakeholders - Exceptional organization and attention to detail - High discretion with confidential information - Self-starter mindset with strong problem-solving ability Requirements - 3–5 years of experience in administrative, executive, or operations support roles. - Proven experience managing complex executive calendars and scheduling across time zones. - Strong proficiency in Microsoft Office, especially Excel and Outlook. - Experience with invoicing systems and basic accounts receivable tracking. - Familiarity with tools such as QuickBooks, DocuSign, HubSpot, Notion, or similar platforms. - Excellent written and verbal communication skills in a professional environment. - Ability to manage multiple priorities and meet deadlines in a fast-paced setting. - Strong attention to detail with high accuracy in documentation and reporting. - Experience supporting onboarding and offboarding administrative processes. - High level of discretion and professionalism when handling confidential information. Benefits - ✔ Competitive base salary (based on experience) - ✔ Clear growth path within a scaling firm - ✔ Entrepreneurial, ownership-driven culture - ✔ Direct exposure to leadership and strategic initiatives - ✔ Remote work flexibility (PST/CST schedule, Monday–Friday)

A part-time remote Administrative Assistant position is now available with Liberty Healthcare. As an Administrative Assistant with Liberty Healthcare, you will be an active contributor with a large-scale program that seeks to protect and ensure the quality of services and supports provided to older adults and people who are living with developmental disabilities. You will be an integral part of Liberty Healthcare’s agile team which focuses on initiatives related to critical incident investigations and reporting; continuous quality management; data systems; and home and community-based services provider oversight, technical assistance, and training. Your primary responsibilities will involve providing virtual administrative support to the program’s leadership team and staff. This will include: - Clerical duties and general administrative support duties - Data entry, verifying and editing data, and working within databases, spreadsheets, and documents - Scheduling meetings - Composing and editing documents and correspondence - Generating reports - Organizing electronic files - Supporting various projects - Communicating with program staff and various stakeholders by phone, email and video - Taking the initiative to find ways to enhance the efficiency and productivity of the program staff As valued part-time employee of Liberty Healthcare in this role, you can expect: - $25.00 per hour - Flexible part-time schedule between 25-28 hours per week - Ability to work remotely from your home office within Nebraska