Role Description We’re looking for a highly organized, proactive, and dependable Company Administrative Assistant to become the operational backbone of our growing team. You’ll work closely with leadership, support cross-department coordination, manage executive scheduling, assist with accounts receivable tracking, and help keep our internal systems efficient and organized. This is a high-visibility, high-trust position with real ownership and growth potential. Key Responsibilities - Executive & Calendar Management - Manage complex leadership scheduling across time zones - Coordinate internal/external meetings and travel logistics - Anticipate and prevent scheduling conflicts - Meeting & Operations Support - Prepare agendas and meeting materials - Take structured meeting notes and track action items - Ensure follow-through and accountability - Onboarding & Offboarding - Coordinate documentation, system access, and scheduling - Ensure smooth transitions for new and departing team members - Interview Process Support - Review resumes and conduct initial discovery calls - Coordinate candidates through interview stages - Accounts Receivable & Financial Admin - Process invoices and track receivables - Follow up with clients professionally - Support month-end reporting and audit preparation - Documentation & Compliance - Draft and format contracts, reports, and client deliverables - Maintain version control and SOP compliance - Manage e-signature workflows - Process Improvement - Maintain internal task trackers - Identify inefficiencies and implement workflow improvements - Create scalable administrative systems Qualifications - 3–5 years of experience in administrative or operations support - Experience in professional services or remote-first environments - Familiarity with invoicing tools and AR tracking (QuickBooks preferred) - Strong Excel skills and comfort learning new tech tools - Experience with tools like DocuSign, HubSpot, Notion, or similar - Excellent written and verbal communication skills - Comfortable communicating with C-level stakeholders - Exceptional organization and attention to detail - High discretion with confidential information - Self-starter mindset with strong problem-solving ability Requirements - 3–5 years of experience in administrative, executive, or operations support roles. - Proven experience managing complex executive calendars and scheduling across time zones. - Strong proficiency in Microsoft Office, especially Excel and Outlook. - Experience with invoicing systems and basic accounts receivable tracking. - Familiarity with tools such as QuickBooks, DocuSign, HubSpot, Notion, or similar platforms. - Excellent written and verbal communication skills in a professional environment. - Ability to manage multiple priorities and meet deadlines in a fast-paced setting. - Strong attention to detail with high accuracy in documentation and reporting. - Experience supporting onboarding and offboarding administrative processes. - High level of discretion and professionalism when handling confidential information. Benefits - ✔ Competitive base salary (based on experience) - ✔ Clear growth path within a scaling firm - ✔ Entrepreneurial, ownership-driven culture - ✔ Direct exposure to leadership and strategic initiatives - ✔ Remote work flexibility (PST/CST schedule, Monday–Friday)

A part-time remote Administrative Assistant position is now available with Liberty Healthcare. As an Administrative Assistant with Liberty Healthcare, you will be an active contributor with a large-scale program that seeks to protect and ensure the quality of services and supports provided to older adults and people who are living with developmental disabilities. You will be an integral part of Liberty Healthcare’s agile team which focuses on initiatives related to critical incident investigations and reporting; continuous quality management; data systems; and home and community-based services provider oversight, technical assistance, and training. Your primary responsibilities will involve providing virtual administrative support to the program’s leadership team and staff. This will include: - Clerical duties and general administrative support duties - Data entry, verifying and editing data, and working within databases, spreadsheets, and documents - Scheduling meetings - Composing and editing documents and correspondence - Generating reports - Organizing electronic files - Supporting various projects - Communicating with program staff and various stakeholders by phone, email and video - Taking the initiative to find ways to enhance the efficiency and productivity of the program staff As valued part-time employee of Liberty Healthcare in this role, you can expect: - $25.00 per hour - Flexible part-time schedule between 25-28 hours per week - Ability to work remotely from your home office within Nebraska

• Own and proactively manage complex calendars for multiple senior executives, scheduling meetings across multiple time zones (and countries), and ensuring optimal time management. • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements, while ensuring cost-effectiveness and adherence to company policy. • Process and manage expense reports accurately and efficiently, ensuring compliance with company guidelines. • Provide general administrative support to the team as required, including document management and correspondence - as well as deck preparation for presentations. • Provide logistical support for team offsites and special events, assisting with planning, venue coordination/sourcing, vendor management, materials preparation, attendee coordination, and on-site support as needed. Serve as a secondary point person for overall offsite coordination. • Support the planning and execution of NYC-based events (if local to NYC).

• Support marketing and patient scheduling operations • Build on an existing content library • Schedule and publish content across platforms • Engage with followers, comments, and messages • Repurpose raw video content • Cross-post using automation tools • Answer inbound calls professionally • Schedule patient appointments • Manage follow-ups during busy patient hours • Input clinical notes into an EHR system • Review notes for accuracy and completeness • Long-form video editing • Create short-form video clips for social media • Superbill generation for insurance reimbursement • General administrative support as needed