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Ooma, Inc. logo
Ooma, Inc.

Top rated business phone solution and personalized service to help your business thrive.

Billing Operations Specialist

OperationsOperationsFull TimeRemoteSeniorTeam 201-500Since 2004H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

63 days ago

Salary

$62K - $82K / year

Seniority

Senior

3 yrs expEnglishCloud

Job Description

Billing Operations Specialist

Ooma, Inc.

• Handle incoming billing cases across phone, chat, and email, ensuring accurate documentation and timely routing or resolution. • Serve as the first point of contact for customers seeking clarity on tax increases, price changes, or variations in monthly charges. • Provide real‑time support for urgent billing issues, payment questions, and account‑status concerns while maintaining a professional, service‑oriented approach. • Process billing structure updates, including invoice consolidation, PO changes, and recurring invoice modifications. • Review and audit customer accounts to explain charges, proration, historical billing, and invoice fluctuations (e.g., tax jurisdiction changes, updated pricing, usage‑based billing). • Update billing contacts, invoice recipients, and account communication preferences. • Assist customers with billing portal access, payment method guidance, and wire/ACH instructions. • Respond to general billing inquiries, including balances, due dates, invoice copies, and usage‑based charges (e.g., international calling, cloud‑storage fees). • Manage hardware‑related requests, including processing new device orders, coordinating returns, and updating account records. • Utilize AI in a variety of ways day to day to create efficiencies, assist with analysis, as well as connect data sets to customer behaviors.

Job Requirements

  • 3-5 years of experience in billing operations, customer support, accounts receivable, or broader business operations
  • Strong attention to detail and ability to interpret billing data.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple cases in a CRM (Salesforce experience required).
  • Comfortable working cross-functionally with Finance, Support, and Operations.
  • Problem-solving mindset with a focus on accuracy, efficiency, and customer satisfaction.

Benefits

  • Comprehensive Medical/Dental/Vision insurance for you and eligible dependents
  • Employer Paid Income Protection Benefits (Basic Life and AD&D, Short- and Long-term disability)
  • FSA Healthcare & Dependent Care
  • Commuter Benefits
  • Voluntary Accident, Critical Illness, Hospital Indemnity and Legal
  • 401(k), including employer match, and Roth
  • Employee Stock Purchase Plan (ESPP)
  • Paid Time off, Sick Time, as well as corporate holidays observed
  • Employee Assistance Program
  • Life Balance benefits with Travel Assistance Services and Identity Theft
  • Additional Benefits include a Discount Program, Credit Union, Medicare Assistance, etc

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