• Ensure zero missed commitments. Maintain clean inbox and calendar daily. • Schedule meetings, estimates, and networking events without conflicts. • Keep CRM (Jobber) 100% accurate with all leads, quotes and job information. • Follow up on unbooked jobs and leads to convert them into scheduled jobs. • Maintain complete and compliant employee records (handbook signatures, background checks, licenses, NDAs) • Manage hiring logistics (job post publication, applicant screening, interview scheduling) • Manage Certificates of Insurance (COIs) for commercial clients, coordinate policy updates with the insurance provider, and ensure timely delivery of COIs as requested.

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role: Executive Assistant Monthly Rate: $2500 Availability: Full-time - 40 hours/week Time Zone: Pacific time business hours ================================================== To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: 1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. 2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ 3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere. As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow. We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution. Key Responsibilities 1. Calendar & Scheduling Management - Manage complex calendars across multiple time zones - Prioritize meetings based on business impact - Coordinate internal and external stakeholders 2. Travel & Logistics - End-to-end travel planning (domestic & international) - Manage itineraries, bookings, visas, and last-minute changes - Ensure seamless travel experience for leadership 3. Communication Management - Draft, review, and manage emails and correspondence - Follow up with internal teams and external partners - Act as a gatekeeper and point of contact 4. Project & Execution Support - Track key initiatives and ensure deadlines are met - Drive follow-ups and accountability across teams - Support execution of strategic projects 5. Strategic Support - Assist leadership in prioritization and decision-making - Prepare summaries, notes, and action plans - Anticipate needs and proactively solve problems Requirements - Fluent in spoken and written English - 3–6+ years experience as an Executive Assistant or similar role - Strong experience in: - Calendar management - Travel coordination - Project tracking - Excellent organizational and multitasking skills - High attention to detail and responsiveness - Comfortable working in a fast-paced, dynamic environment Nice to Have - Experience supporting founders or senior executives - Familiarity with tools like Google Workspace, Notion, Slack, CRM tools - Experience working in remote or global teams What We’re Looking For - Highly proactive and ownership-driven - Strong problem-solving mindset - Ability to think ahead and stay two steps ahead of leadership - Someone who can execute and drive outcomes, not just manage tasks Work Timing - 9am - 5pm CST This is a remote opportunity

LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere. As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow. We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution. Key Responsibilities 1. Calendar & Scheduling Management - Manage complex calendars across multiple time zones - Prioritize meetings based on business impact - Coordinate internal and external stakeholders 2. Travel & Logistics - End-to-end travel planning (domestic & international) - Manage itineraries, bookings, visas, and last-minute changes - Ensure seamless travel experience for leadership 3. Communication Management - Draft, review, and manage emails and correspondence - Follow up with internal teams and external partners - Act as a gatekeeper and point of contact 4. Project & Execution Support - Track key initiatives and ensure deadlines are met - Drive follow-ups and accountability across teams - Support execution of strategic projects 5. Strategic Support - Assist leadership in prioritization and decision-making - Prepare summaries, notes, and action plans - Anticipate needs and proactively solve problems Requirements - Fluent in spoken and written English - 3–6+ years experience as an Executive Assistant or similar role - Strong experience in: - Calendar management - Travel coordination - Project tracking - Excellent organizational and multitasking skills - High attention to detail and responsiveness - Comfortable working in a fast-paced, dynamic environment Nice to Have - Experience supporting founders or senior executives - Familiarity with tools like Google Workspace, Notion, Slack, CRM tools - Experience working in remote or global teams What We’re Looking For - Highly proactive and ownership-driven - Strong problem-solving mindset - Ability to think ahead and stay two steps ahead of leadership - Someone who can execute and drive outcomes, not just manage tasks Work Timing - 9am - 5pm CST This is a remote opportunity