Role Title GoHighLevel Executive Virtual Assistant – CEO Support (Philippines) Role Summary You will directly manage the CEO’s workflow, priorities, and operational communications, ensuring the executive office functions without friction. This is hands-on, high-accountability work: you decide what needs escalation, what can be handled independently, and how to maintain momentum across departments. Filtering signal: This role is not for candidates who require daily instructions or prefer low-impact administrative tasks. Core Responsibilities - CEO Calendar & Schedule Management: Proactively update the CEO’s calendar, confirm appointments, and resolve conflicts before escalation. Ensure daily schedule supports executive priorities. - Meeting Coordination & Briefing: Prepare agendas, meeting materials, and post-meeting summaries. Ensure executives enter meetings ready to act, not review raw data. - Professional Correspondence & Reporting: Draft, review, and manage emails, internal communications, and operational reports. Flag sensitive or high-impact items for CEO attention. - Department & Stakeholder Liaison: Act as the virtual point-of-contact between CEO and department heads. Follow up on delegated tasks to ensure deadlines are met without repeated reminders. - Operational Oversight & Documentation: Maintain digital files (Dropbox, Google Docs), track KPIs, monitor progress on initiatives, and ensure all critical information is accurate and accessible. - Project & Special Initiative Support: Assist with onboarding, document organization, and special projects, identifying gaps and proactively suggesting improvements. - Client & Process Administration: Support client management processes, track automation workflows in GoHighLevel, and manage related administrative tasks. What We Actually Care About - You surface only what truly requires CEO attention while resolving routine matters independently. - You anticipate scheduling or workflow conflicts and act proactively to prevent disruptions. - You produce actionable reports and summaries, not raw data dumps. - You coordinate across departments and stakeholders to ensure deadlines and KPIs are met. - You adapt communication style depending on context and urgency. What This Role Is NOT - Not a low-impact administrative assistant role; independent judgment is required. - Not for candidates who require step-by-step instructions or micromanagement. - Not solely a scheduling or email management role; executive support and operational oversight are key. - Not for those unable to maintain discretion with sensitive business and client information. - Not limited to internal tasks; this role requires cross-departmental coordination and problem-solving. Position Details - Hours: Full-time, remote (Philippines) - Work Style: Async, US-aligned work hours, performance-driven - Structure: Employee / Contractor Application Instructions - Submit resume with examples of past executive support, highlighting independent decision-making, calendar & project management, and cross-department coordination. - Include a short scenario response: Describe how you would handle three overlapping CEO priorities with conflicting deadlines, specifying escalation points and independent resolutions.

Executive Virtual Assistant – Multi-Company CEO Support Role Summary This role manages the CEO’s time, priorities, and communication across multiple organizations. You act as the CEO’s operational extension: coordinating projects, scheduling meetings, managing correspondence, and producing executive-ready reports. You step in whenever tasks require action, decision-making, or problem-solving—resolving issues independently without back-and-forth. Filtering signal: This role is not for candidates who need constant direction or cannot make decisions without explicit instructions. Core Responsibilities - CEO Time Management: Maintain and proactively manage calendars for multiple companies; adjust schedules in real time to accommodate shifting priorities without waiting for instructions. - Project Coordination: Track CEO-led initiatives, push deadlines when necessary, flag bottlenecks, and ensure projects progress smoothly. - Communication Gatekeeping: Serve as the primary point of contact for internal teams and external clients seeking the CEO; draft, screen, and initiate correspondence with clear escalation when needed. - Meetings & Travel Logistics: Plan and confirm meetings, conferences, and travel; prepare agendas, collate materials, and take actionable minutes. - Reporting & Presentations: Compile reports, presentations, and briefs tailored to the CEO’s needs; identify gaps or inconsistencies before submission. - Process Improvement: Identify inefficiencies in office workflows, suggest actionable solutions, and implement approved changes across multiple companies. - Analysis Support: Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives, presenting actionable recommendations. - Ad Hoc Executive Support: Handle urgent or unexpected tasks without supervision; escalate only when resolution is impossible. What We Actually Care About - You make decisions without needing daily approval. - You resolve scheduling or operational conflicts proactively. - You produce executive-ready documentation without repeated revisions. - You anticipate the CEO’s needs and act before being asked. - You maintain confidentiality while managing multiple companies’ priorities. What This Role Is NOT - A routine administrative assistant; must handle multi-company priorities independently. - A task that receives step-by-step instruction daily. - A communications-only VA; must also manage projects, reports, and analysis. - A reactive role; must proactively anticipate CEO needs. Position Details - Hours: Full-time, Philippine time zone, US-aligned (night shift) - Work Style: Remote, async, results-driven - Contractor Structure: Independent contractor Application Instructions - Submit resume plus a 3–5 sentence example of a scheduling, project, or correspondence problem you resolved independently. - Include a brief explanation of a decision you made proactively to prevent an issue for your executive.

• Manage personal and business calendar • Protect focus time • Coordinate meetings across time zones • Ensure follow-ups happen • Review incoming emails daily • Keep inboxes organized and structured • Draft replies in the founder’s voice • Escalate what matters and close loops fast • Handle inbound calls and messaging • Manage personal social media profiles • Track DMs and follow-ups • Execute family and team culture calendar** (birthdays, anniversaries, key dates, gifts, reminders) • Manage tools, access, subscriptions, renewals • Coordinate basic troubleshooting • Use AI tools to move faster • Create simple SOPs and documentation • Manage vehicles and properties • Track utilities, vendors, maintenance schedules • Monitor insurance and renewals • Negotiate vendors and manage relationships • Plan travel and build clean itineraries • Support events and handle last-minute changes • Support Summer with coordination, scheduling, vendor calls, research, and follow-up

• Manage personal and business calendar with strong prioritization and protection of focus time • Coordinate meetings across time zones, confirm details, prep agendas/briefs, and ensure follow-ups happen • Review incoming emails daily and keep inboxes organized (labels, rules, triage) • Draft replies in the executive’s voice, escalate urgent items, and close loops • Handle inbound calls and messaging (screen, route, respond, and document next steps) • Manage personal social media profiles and inbound messages (DMs/comments) • Track conversations and ensure follow-ups are not missed • Execute the “culture calendar” for the family and team members (birthdays, anniversaries, holidays, gifts, key moments) • Help manage the team’s tech stack (accounts, permissions, subscriptions, renewals) • Plan and book travel, build clean itineraries, handle changes quickly • Support Spouse with various tasks as needed (coordination, research, scheduling, vendor calls, follow-ups)