• Input new employee onboarding in the HRIS system; • Conduct background checks and arrange drug testing; • Manage offboarding process for departing employees; • Respond to employment verification requests; • Coordinate travel arrangements for employees; • Process and fulfill company purchase requests; • Process equipment orders and ensure timely delivery; • Handle mail distribution and package management; • Print and organize department checks; • Maintain and update the document management system; • Assist in managing the organization's learning management system; • Coordinate company-wide meetings and employee communication events; • Assist in planning HR-related events and activities; • Assist and complete projects as needed; • Manage and keep the company's recognition and announcement website up to date; • Provide backup support to the HR Generalist; • Perform other duties as needed.

Title: Legal Administrative Assistant - Patent Prosecution Location: Chicago, Illinois, 60606, United States Department: Staff and Administration - Full-Time Job Description: About Us: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. Your Role: The Legal Administrative Assistant will play a key role in supporting the Firm’s prosecution team by ensuring the efficient and accurate handling of administrative tasks related to the patent prosecution process. This professional will assist legal professionals and paralegals with preparing and filing patent applications with the USPTO and supporting all phases of the prosecution process. The Legal Administrative Assistant will be relied upon for their strong communication, grammar, proofreading, and writing skills, as well as their exceptional attention to detail. This role reports to the Director of Human Resources and contributes to the overall success of the legal support function. Your Impact: - Patent Prosecution Support: Assist attorneys and the prosecution team with all phases of the patent prosecution process, including filing utility, design, and national phase applications with the USPTO and foreign patent offices. Prepare and file continuing applications and ensure accurate documentation throughout. - Document Preparation & Editing: Draft, edit, and proofread complex documents, reports, and correspondence based on detailed and general instructions. Use Microsoft Word and other firm software to ensure accuracy and consistency in all materials. - Docket and Deadline Management: Review and maintain attorney dockets, monitor deadlines, and track actions required for U.S. and foreign patent matters to ensure timely and effective case management. - File and Records Management: Create and maintain both electronic and physical patent files. Integrate new patent files from acquisitions, ensure proper organization, and support e-filing with the USPTO. - Client Communication: Draft and send correspondence to clients regarding the status of U.S. and foreign patent applications, including acknowledgments, patent certificates, and status updates. - Calendar and Travel Coordination: Manage attorney calendars, organize meetings, and make travel arrangements as needed to support efficient attorney scheduling. - Workflow and Time Entry: Support attorneys with timely and accurate time entry using firm-specific software and client-specific billing protocols. Manage incoming and outgoing work using Timekeeper Work Queues. - Collaboration and Project Support: Provide general administrative assistance to the patent prosecution team and support special projects as needed. Foster team collaboration and contribute to the smooth functioning of the practice area. - Portal and System Maintenance: Maintain client-specific electronic portals and ensure data is current, accurate, and aligned with client and firm requirements. YOUR SKILLS: Required: - Minimum of 2 years of experience in IP patent prosecution. - Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. - Exceptional attention to detail and a high level of accuracy in work. - Strong organizational and problem-solving skills with the ability to manage multiple priorities and meet deadlines. - Excellent verbal and written communication skills; able to interact professionally with individuals at all levels of the Firm. - Ability to exercise sound judgment, maintain confidentiality, and use discretion. - Demonstrated initiative, accountability, and reliability in completing tasks independently with minimal supervision. - Ability to maintain a professional demeanor and represent the Firm in a positive manner. - Willingness and flexibility to work beyond standard business hours when necessary to meet business needs. Preferred: - Law firm experience - Associate or bachelor’s degree - Prior experience working in a law firm YOUR REWARDS: - Competitive salary, overall compensation and 401(k) - Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote) - In-house and external learning and development opportunities - Career Coaching Services - Generous health insurance, mental health and well-being benefits - Salary $65,000 to $95,000 EEO Statement Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process.

Title: Senior Administrative and Chair’s Assistant, French Location: New Haven Job Description: The Senior Administrative and Chair’s Assistant supports the Chair and the Department of French and reports to the Operations Manager. The position serves as the primary point of contact for the department and provides comprehensive administrative and financial support to faculty, students, and staff. Working closely with the Chair, this role manages the full lifecycle of academic appointments, including tracking deadlines, gathering required documentation, coordinating faculty meetings, and ensuring all actions are completed in a timely manner. The position also monitors the Chair’s priorities and advises on next steps and applicable procedures. In addition, the role oversees financial transactions for faculty, students, and staff; coordinates a high volume of departmental events; and tracks student internal funding to ensure accurate administration and compliance with university policies. 1. Leads departmental event planning and execution, including budgeting, advertising, logistics, travel arrangements (domestic and international), lodging, catering, AV and space reservations. On rare occasions, evening and weekend hours are required related to department events. 2. Processes all financial transactions for faculty and students, including supplier setup, Pcard charges, invoices, expense reimbursements, supplier invoice requests, cash sales, and purchase orders. 3. Works with the Chair on faculty affairs processes for ladder, instructional, secondary, and visiting faculty, including searches, recruitment, appointments, promotions, reappointments, onboarding, and terminations ensuring all deadlines are met. Reviews related information for accuracy and compliance and coordinates the secure distribution of documentation to committee members as needed. Responds to, screens, and triages requests and resolves or triages questions from applicants, committee members, and other stakeholders. 4. Manages and monitors all visa requests to ensure timely processing and compliance. 5. Manages student job postings, hiring, timesheet approvals, and payment processing. 6. Serves as resource for the Chair, faculty and students on Yale processes, policies, procedures, forms, and other activities. 7. Responds to requests for information and provides assistance. 8. Schedules and coordinates meetings and appointments. 9. Assists in department website maintenance. 10. Screens and responds to mail. Formats and edits correspondence and other materials. Reviews outgoing material for completeness, dates, and signatures. 11. Orders and maintains departmental supplies. Assists with ongoing maintenance of the department website. 12. Performs additional functions as needed. The hybrid schedule is currently 4 days in office and 1 day remote which may be changed temporarily or permanently based on business needs and/or university guidance. Required Skills and Abilities 1. Demonstrated strong customer service skills and the ability to work effectively with faculty, students, and staff while fostering a professional and supportive environment. 2. Strong verbal and written communication skills. Self-motivated with the ability to take initiative, solve problems, and make independent decisions. Demonstrated ability to handle sensitive information with discretion, confidentiality, and diplomacy. 3. Exceptional attention to detail, strong organizational and follow-up skills, and a demonstrated ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment. 4. Demonstrated intermediate proficiency in Microsoft Office applications, including Word, Excel, and Outlook, with the ability to quickly learn and adapt to new software and applications. 5. Demonstrated reliability, punctuality, and consistent attendance, with flexibility to work occasional evenings and weekends as needed. Preferred Skills and Abilities 1. Fluency in French 2. Prior experience processing financial transactions and coordinating events. 3. Experience in a university setting providing direct support to faculty and students including management of the full academic appointment lifecycle. 4. Prior experience with Workday and Interfolio. Principal Responsibilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Administrative Assistant Location: Cleveland, OH Department Corporate/Administrative Employment Type Part Time Location Cleveland, OH Workplace type Onsite Job Description: Administrative Assistant Department: Corporate/Administrative Employment Type: Part Time Location: Cleveland, OH Reporting To: Jennifer Cheslik Description The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 650+ professionals deliver integrated planning, design, engineering and construction solutions. We are seeking a detail-oriented, highly organized and proactive Administrative Assistant to support our Shaker Heights, OH and provide additional support to our Middleburg Heights location. This role is critical to keeping daily operations running smoothly and ensuring a professional, welcoming environment for staff and clients. This position is ideal for someone who thrives in a fast-paced, team-oriented environment, enjoys staying organized, and takes pride in keeping office operations running smoothly.   Duties & Responsibilities - Serve as the first point of contact - Greet guests, employees, and clients professionally - Answer and direct phone calls; manage email, mail, and packages - Coordinate meetings (room scheduling, setup, agendas, minutes) - Prepare, proofread, and format letters, reports, and presentations - Maintain office files, records, and SharePoint resources - Support onboarding logistics for new hires (workspace setup, materials, coordination)Arrange travel and assist with light accounting/project support - Order and manage office and kitchen supplies and track inventory - Coordinate and prepare outgoing shipments (USPS, UPS, FedEx, courier) - Assist with office events, team meetings, employee engagement activities, and general administrative support - Handle sensitive and confidential information with professionalism and discretion Skills, Knowledge and Expertise - 3+ years of administrative experience - High school diploma or GED (higher education preferred) - Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and SharePoint - Strong organization, time management, and attention to detail - Effective time management and ability to prioritize competing tasks - Excellent written and verbal communication skills - Ability to work independently while supporting a collaborative team environment - Experience in the AEC (Architecture/Engineering/Construction) industry preferred - Deltek, Revit, or Adobe experience a plus Benefits - 401(k) w/ company match - Health insurance w/ HSA option, Vision, Dental, Life - Flexible schedule - Paid time off - Referral program - Tuition reimbursement - Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work! It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.   About The Mannik & Smith Group As one of the premier multi-disciplined consulting firms, we work with an exclusive collection of some of the best and fastest growing private entities, municipalities and governmental agencies in the region, nation and around the globe.