Marshall, Gerstein & Borun LLP

Title: Biotechnology Prosecution Assistant Location: Chicago, Illinois, 60606, United States Department: Staff and Administration Requisition Number: BIOTE001127 Full-Time Job Description: ABOUT US: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than seven decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. YOUR ROLE: The Biotechnology Prosecution Assistant plays a key role in supporting a collaborative patent prosecution team, assisting paralegals and legal professionals with the preparation and maintenance of U.S. and foreign patent matters. This role contributes to docket management, filings, sequence analysis, and administrative processes, while supporting projects that advance clients’ innovation initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced legal environment. YOUR IMPACT: - U.S. & Foreign Patent Support: Assist with workflow for U.S. and foreign patent filings, including reviewing foreign associate communications, coordinating formalities, tracking documents, ordering certified copies, and preparing documents for legalization. - Patent Prosecution Assistance: Support patent prosecution activities, including USPTO e-filings and preparation of Information Disclosure Statements (IDS) by locating and uploading references to IPDAS and USPTO systems. - Sequence & Data Management: Analyze, organize, and manage polynucleotide and amino acid sequence information; prepare sequence listings and respond to sequence listing requests. - Document & Correspondence Management: Prepare and review correspondence with foreign associates and clients regarding applications, filing requirements, and prosecution updates to ensure accuracy and timeliness. - Docketing & Workflow Support: Assist with maintaining patent dockets, tracking deadlines, providing data collection, reporting, and general support to the patent prosecution team. - Administrative & Operational Support: Manage administrative tasks including mail processing, courier packages, expense reports, check requests, invoice processing, copying, scanning, labeling, and document organization to support day-to-day operations. - Team Collaboration: Work closely with paralegals, attorneys, and support staff to ensure efficient workflow, strong communication, and high-quality client service. YOUR SKILLS: Required: - Bachelor’s degree in Biology, Chemistry, or an equivalent biological science required. - Patent prosecution experience or training within a law firm setting preferred. - Familiarity with electronic research tools and patent prosecution filing systems. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). - Exceptional attention to detail, problem-solving abilities, and strong organizational skills. - Effective verbal and written communication skills with individuals at all levels. - Ability to maintain high accuracy and low error rates. - Adaptability and flexibility in job responsibilities based on strategic goals. - Ability to exercise sound judgment, maintain confidentiality, and use discretion. - Professional demeanor that effectively represents the firm. - Initiative and accountability for projects. - Ability to work independently, manage shifting priorities, and meet deadlines. - Flexibility to work before or after normal hours as necessary to meet job demands. YOUR REWARDS: - Competitive salary, overall compensation and 401(k) - Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote) - In-house and external learning and development opportunities - Career Coaching Services - Generous health insurance, mental health and well-being benefits - Salary $68,000 to $78,000

Title: Legal Administrative Assistant - Patent Prosecution Location: Chicago, Illinois, 60606, United States Department: Staff and Administration - Full-Time Job Description: About Us: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. Your Role: The Legal Administrative Assistant will play a key role in supporting the Firm’s prosecution team by ensuring the efficient and accurate handling of administrative tasks related to the patent prosecution process. This professional will assist legal professionals and paralegals with preparing and filing patent applications with the USPTO and supporting all phases of the prosecution process. The Legal Administrative Assistant will be relied upon for their strong communication, grammar, proofreading, and writing skills, as well as their exceptional attention to detail. This role reports to the Director of Human Resources and contributes to the overall success of the legal support function. Your Impact: - Patent Prosecution Support: Assist attorneys and the prosecution team with all phases of the patent prosecution process, including filing utility, design, and national phase applications with the USPTO and foreign patent offices. Prepare and file continuing applications and ensure accurate documentation throughout. - Document Preparation & Editing: Draft, edit, and proofread complex documents, reports, and correspondence based on detailed and general instructions. Use Microsoft Word and other firm software to ensure accuracy and consistency in all materials. - Docket and Deadline Management: Review and maintain attorney dockets, monitor deadlines, and track actions required for U.S. and foreign patent matters to ensure timely and effective case management. - File and Records Management: Create and maintain both electronic and physical patent files. Integrate new patent files from acquisitions, ensure proper organization, and support e-filing with the USPTO. - Client Communication: Draft and send correspondence to clients regarding the status of U.S. and foreign patent applications, including acknowledgments, patent certificates, and status updates. - Calendar and Travel Coordination: Manage attorney calendars, organize meetings, and make travel arrangements as needed to support efficient attorney scheduling. - Workflow and Time Entry: Support attorneys with timely and accurate time entry using firm-specific software and client-specific billing protocols. Manage incoming and outgoing work using Timekeeper Work Queues. - Collaboration and Project Support: Provide general administrative assistance to the patent prosecution team and support special projects as needed. Foster team collaboration and contribute to the smooth functioning of the practice area. - Portal and System Maintenance: Maintain client-specific electronic portals and ensure data is current, accurate, and aligned with client and firm requirements. YOUR SKILLS: Required: - Minimum of 2 years of experience in IP patent prosecution. - Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. - Exceptional attention to detail and a high level of accuracy in work. - Strong organizational and problem-solving skills with the ability to manage multiple priorities and meet deadlines. - Excellent verbal and written communication skills; able to interact professionally with individuals at all levels of the Firm. - Ability to exercise sound judgment, maintain confidentiality, and use discretion. - Demonstrated initiative, accountability, and reliability in completing tasks independently with minimal supervision. - Ability to maintain a professional demeanor and represent the Firm in a positive manner. - Willingness and flexibility to work beyond standard business hours when necessary to meet business needs. Preferred: - Law firm experience - Associate or bachelor’s degree - Prior experience working in a law firm YOUR REWARDS: - Competitive salary, overall compensation and 401(k) - Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote) - In-house and external learning and development opportunities - Career Coaching Services - Generous health insurance, mental health and well-being benefits - Salary $65,000 to $95,000 EEO Statement Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process.

Title: Transactional Practice Group Assistant Location: Chicago, Illinois, 60606, United States Department: Staff and Administration Job Description: About Us: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. Your Role: The Transactional Group Assistant provides high-level, proactive administrative and practice management support to a fast-paced transactional team. This role serves as a trusted partner to assigned lawyers, managing attorney calendars, coordinating travel, expense reporting, time entry and document editing. The ideal candidate exercises strong judgment, brings strong writing, proofreading, and critical thinking skills, along with the ability to manage multiple priorities with accuracy and professionalism. IP or corporate transactional experience a plus. Your Impact: Executive and practice support: - Acts as a trusted advisor and primary gatekeeper, independently prioritizing conflicting demands while maintaining strict confidentiality and professionalism. - Demonstrates intimate knowledge of assigned attorneys’ practices, work habits, and preferences, anticipating needs and shepherding work forward with minimal direction. - Manages attorney calendars, inboxes, and workflows to keep attorneys informed of upcoming commitments, deadlines, and responsibilities. Document Editing: - Edits, proofreads, and formats complex transactional documents, including agreement provisions, using Track Changes with exceptional accuracy and attention to detail. - Composes and refines correspondence, presentations, and internal and external communications in accordance with professional business writing standards. - Creates, edits, and formats PowerPoint presentations for attorney meetings, client presentations, and external use. Relationship Management: Promote strong client relationships through timely communication and support. Travel & Event Coordination: Arrange and confirm travel plans, meeting agendas, and logistics for internal and client-facing events. Multitasking in a Fast-Paced Environment: Successfully manage multiple responsibilities and adjust to shifting priorities as needed. YOUR SKILLS: Required: - Standard hours for this role are 10:00 AM to 6:00 PM Central Time, with occasional flexibility expected for extended hours. - Strong interpersonal skills and executive presence - Exceptional written and verbal communication skills with a keen eye for detail - Extreme attention to detail and accuracy - Effective communication skills across all levels of the firm - Sound judgment, discretion, and ability to maintain confidentiality - Ability to work independently in a dynamic, fast-paced environment - Flexibility to work outside regular business hours, as needed - Strong time management and prioritization skills - Initiative and accountability for assigned tasks Preferred: - Prior experience in a law firm or professional services environment - Bachelor’s degree or equivalent experience - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) YOUR REWARDS: - Competitive salary, overall compensation and 401(k) - Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote) - In-house and external learning and development opportunities - Career Coaching Services - Generous health insurance, mental health and well-being benefits - Salary $80,000 to $96,000 EEO Statement Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics.