• Assist in maintaining accurate financial records • Process invoices and reconcile accounts • Manage accounts payable and receivable • Assist in preparing financial reports • Support Senior Bookkeeper with day-to-day tasks • Assist with payroll

• Reconcile invoices and identify discrepancies • Create and update expense reports • Process reimbursement forms • Prepare bank deposits • Enter financial transactions into internal databases • Check spreadsheets for accuracy • Maintain digital and physical financial records • Issue invoices to customers and external partners, as needed • Review and file payroll documents • Participate in quarterly and annual audits

• Maintain the books for multiple HOAs, including accounts payable, accounts receivable, and general ledger maintenance. • Reconcile bank statements and prepare monthly financial reports for board review. • Assist in the preparation of annual budgets and financial forecasts. • Maintain accurate records of vendor contracts, invoices, and payments. • Coordinate with property managers and board members to address financial inquiries and resolve discrepancies. • Assist with annual audits and tax filings as needed.

• Maintain and update all financial records in Xero (essential) • Manage accounts payable and receivable processes • Monitor and follow up on overdue creditors and payments • Ensure accuracy and timeliness of all financial data • Manage Gmail inbox and coordinate calendars for installations and site work • Schedule upcoming flooring installations and track job progress • Complete monthly administrative tasks and reporting • Maintain accurate records across internal systems • Process orders and invoices using the company’s internal sales system (training provided) • Coordinate stock ordering and ensure materials are ready for upcoming installs • Liaise internally to ensure smooth workflow from sale to installation • Conduct customer check-in calls throughout projects • Follow up on job progress and customer satisfaction • Update internal systems with call outcomes and notes • Maintain a professional and friendly customer experience