Provide comprehensive administrative support, manage travel arrangements, coordinate meetings and seminars, and oversee grant preparation and financial monitoring, ensuring efficient operations and effective communication within a fast-paced research...

Role Description We are currently seeking an Administrative Support Specialist to join our team. In this role, you will play a crucial part in supporting our agents and operations, ensuring smooth daily functions, and enhancing our commitment to exceptional client service. This is an excellent opportunity for an organized and proactive individual who wants to be part of a passionate real estate company that truly values its clients and its team. - Provide comprehensive administrative support to real estate agents and management. - Manage and organize client records, contracts, and other important documents. - Coordinate appointments, showings, and meetings for agents and clients. - Assist in preparing marketing materials and property listings. - Handle inbound and outbound communication including phone calls, emails, and correspondence. - Maintain and update databases and CRM systems to ensure accurate client information. - Support transaction coordination to ensure smooth processing from contract to closing. - Assist with billing, invoicing, and tracking expenses related to real estate transactions. Qualifications - Proven experience in an administrative or support role, preferably within real estate or a related industry. - Strong organizational skills with acute attention to detail. - Excellent verbal and written communication abilities. - Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. - Proficiency with Microsoft Office Suite, CRM software, and real estate databases. - Demonstrated problem-solving skills and a proactive approach to handling challenges. - A commitment to upholding the values of honesty, integrity, and collaboration. - Ability to work both independently and as part of a team with a positive attitude.

Title: Transactional Practice Group Assistant Location: Chicago, Illinois, 60606, United States Department: Staff and Administration Job Description: About Us: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. Your Role: The Transactional Group Assistant provides high-level, proactive administrative and practice management support to a fast-paced transactional team. This role serves as a trusted partner to assigned lawyers, managing attorney calendars, coordinating travel, expense reporting, time entry and document editing. The ideal candidate exercises strong judgment, brings strong writing, proofreading, and critical thinking skills, along with the ability to manage multiple priorities with accuracy and professionalism. IP or corporate transactional experience a plus. Your Impact: Executive and practice support: - Acts as a trusted advisor and primary gatekeeper, independently prioritizing conflicting demands while maintaining strict confidentiality and professionalism. - Demonstrates intimate knowledge of assigned attorneys’ practices, work habits, and preferences, anticipating needs and shepherding work forward with minimal direction. - Manages attorney calendars, inboxes, and workflows to keep attorneys informed of upcoming commitments, deadlines, and responsibilities. Document Editing: - Edits, proofreads, and formats complex transactional documents, including agreement provisions, using Track Changes with exceptional accuracy and attention to detail. - Composes and refines correspondence, presentations, and internal and external communications in accordance with professional business writing standards. - Creates, edits, and formats PowerPoint presentations for attorney meetings, client presentations, and external use. Relationship Management: Promote strong client relationships through timely communication and support. Travel & Event Coordination: Arrange and confirm travel plans, meeting agendas, and logistics for internal and client-facing events. Multitasking in a Fast-Paced Environment: Successfully manage multiple responsibilities and adjust to shifting priorities as needed. YOUR SKILLS: Required: - Standard hours for this role are 10:00 AM to 6:00 PM Central Time, with occasional flexibility expected for extended hours. - Strong interpersonal skills and executive presence - Exceptional written and verbal communication skills with a keen eye for detail - Extreme attention to detail and accuracy - Effective communication skills across all levels of the firm - Sound judgment, discretion, and ability to maintain confidentiality - Ability to work independently in a dynamic, fast-paced environment - Flexibility to work outside regular business hours, as needed - Strong time management and prioritization skills - Initiative and accountability for assigned tasks Preferred: - Prior experience in a law firm or professional services environment - Bachelor’s degree or equivalent experience - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) YOUR REWARDS: - Competitive salary, overall compensation and 401(k) - Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote) - In-house and external learning and development opportunities - Career Coaching Services - Generous health insurance, mental health and well-being benefits - Salary $80,000 to $96,000 EEO Statement Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics.

Support the development of private label products by maintaining awareness of seasonal trends, managing tech pack creation, and collaborating cross-functionally to ensure design and sourcing processes align with program goals.