Description Part-time, Non-Exempt | 20-25 hrs./week, Monday – Friday | Flex schedule, based on department and business needs | $24-$26/hour, commensurate with experience JOB SUMMARY The Payroll Specialist is responsible for administrating payroll functions for St. Vincent de Paul-Madison and is responsible for the accurate and timely processing of payroll in compliance with organizational policies and applicable federal, state, and local regulations. This position reports to the Senior Director of Human Resources and works closely with the Human Resources Generalist to ensure payroll related employee changes, deductions, and data updates are accurately reflected in the HRIS system. The Payroll Specialist collaborates with the Accounting Department to ensure proper payroll reporting and reconciliation while maintaining strict confidentiality of employee payroll information. ESSENTIAL DUTIES AND RESPONSIBILITIES This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary. Payroll Processing - Process bi-weekly payroll for all employees using the organization’s HRIS/payroll system, and sometimes off-cycle payroll - Review and verify employee timecards for accuracy, completeness, and compliance with payroll policies - Verify all payroll changes from all locations and enter into master file in the HRIS system - Enter any adjustments to payroll including but not limited to: garnishments, deductions, wage attachments, leave payouts, bonuses, reimbursements, benefit deductions, etc. - Ensure payroll transactions are processed accurately and in accordance with established payroll schedules - Complete adjustments for employee purchases, whether as a payroll deduction or using purchase credit. - Prepare payroll documentation and reports prior to payroll submission Payroll Administration - Maintain payroll records and employee payroll files within the HRIS system - Review payroll transaction reports to verify the accuracy of payroll entries - Ensure employee payroll changes are properly documented and authorized prior to processing - Assist with year-end payroll activities including preparation of W-2 documentation and payroll records - Respond to employee inquiries regarding payroll, pay statements, deductions, etc. HRIS and Employee Data Coordination - Collaborate with Human Resources Generalist to ensure payroll-related employee changes such as new hires, terminations, status changes, pay adjustments, etc. are accurately reflected in the HRIS system. - Communicate with department managers and HR staff to resolve payroll discrepancies or missing payroll information - Request all supplemental payments or checks, such as child support, employee savings deposit, net deposit and taxes. Compliance and Reporting - Ensure payroll practices comply with federal, state, and local wage and hour laws and tax regulations - Maintain payroll records in accordance with organizational record retention requirements - Review and verify all information is correct. - Forward payroll reports to accounting department. - Ensure the completion and maintenance of all required records, filings and reports pertaining to payroll. - Ensure the timely filing of all required government forms and reports. - Complete all monthly, quarterly and yearly reports and filings. Accounting Coordination - Provide payroll reports and payroll data to the Accounting Department for financial reporting and reconciliation - Support accounting staff in reconciling payroll expenses and related accounts when needed. - Assist with payroll-related documentation required for audits or financial reviews. Benefits and Payroll Deductions - Prepare and post all weekly information such as holidays, vacations, etc. - Process monthly billings for benefits - Support the effort to create a more inclusive and equitable organization. - Adhere to the Safeguarding Policy by ensuring timely completion of mandatory training, staying updated on relevant training modules, and undergoing the necessary background checks to maintain compliance. Requirements QUALIFICATIONS & KEYS TO SUCCESS Required Qualifications - High school diploma or G.E.D. - Minimum of 2-4 years of payroll processing through an HRIS system - Experience reviewing timecards and processing payroll adjustments - Intermediate proficiency in Microsoft Excel - Basic accounting skills - Strong attention to detail and high level of accuracy - Ability to maintain strict confidentiality of payroll and employee information - Strong organizational and communication skills - Demonstrated ability to communicate and work effectively with individuals from diverse backgrounds and cultures Preferred Qualifications - Associate’s degree in Accounting, Business Administration, or Finance - Experience using Paylocity HRIS/payroll system - Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) - Experience working in a nonprofit organization - Bilingual skills, particularly Spanish, preferred - Demonstrate the implementation of best practices as required by the SVdP Safeguarding policy when interacting with children and vulnerable adults. PHYSICAL AND MENTAL REQUIREMENTS - While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to type, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 20 pounds while moving files or small packages. Specific vision abilities required by this job include close vision and the ability to adjust focus. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. This position requires the ability to focus on detailed work for extended periods and maintain accuracy when processing sensitive payroll information. - An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. PART-TIME JOB BENEFITS - Employee Assistance Program - SEP IRA (after two years of employment) NON-DISCRIMINATION POLICY The District Council of Madison, Inc., Society of St. Vincent de Paul does not and shall not discriminate in our employment, services and volunteerism on the basis of age, race, color, disability, marital status, sex, sexual orientation, national origin, ancestry, arrest record, conviction record, military service, or use or nonuse of lawful products off the employer’s premises during nonworking hours, or any characteristic protected by applicable local, state and federal law. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers and vendors. Although the District Council of Madison, Inc., Society of St. Vincent de Paul does not generally consider religion in either hiring or the services it provides, because we are a Catholic charity, requiring liaison with the Catholic Church and its members, certain positions involving such liaisons are reserved for members of the Catholic Church. The District Council of Madison, Inc., Society of St. Vincent de Paul reserves the right to consider whether the conduct reflected in a criminal conviction demonstrates an incompatibility with the responsibilities of the specific job for which an applicant is applying. EQUITY St. Vincent de Paul has a vision for a deeply inclusive environment for our membership, staff, and volunteers. To foster a culture of belonging while providing equitable service delivery above and beyond Equal Opportunity requirements, SVdP candidates must be committed to cultural competency growth and work within diverse teams. SVdP is an Equal Opportunity Employer. WORK LOCATION This is a remote position. The employee may occasionally be asked to attend in-person meetings or trainings at the Middlecamp Center for Vincentian Charity location (2033 Fish Hatchery Rd, Madison, WI)

Building Location: Business Service Center Department: 1007100 HR OPERATIONS - EH SS Job Description: The Payroll Representative is responsible for the accurate and timely completion of bi-weekly payroll for staff and leaders across the organization. Responsibilities include reviewing time records, processing bi-weekly paychecks, reconciling data and generating reports. The Payroll Representative also demonstrates excellent customer service by responding to both internal and external inquiries about payroll-related matters. Education Qualifications: Key Responsibilities: - Completes bi-weekly employee and physician payroll - Maintains time and attendance records - Processes payroll deductions - Performs payroll calculations - Ensures compliance with local, state and federal payroll regulations - Generates reports - Performing data audits to ensure accuracy - Responds to complex payroll inquiries - Coordinates and partners with other areas as required Educational Requirements: - Associate's degree plus 1 year of experience OR - 3 years of experience in a customer service, human resources, or payroll environment Required Qualifications: - Excellent communication and interpersonal skills - Ability to work collaboratively with cross-functional teams - Detail-oriented with strong analytical and problem-solving abilities - Proficient in HRIS systems and other relevant software, specifically Workday - Strong experience with Microsoft Excel Licensure/Certification Qualifications: FTE: 1 Possible Remote/Hybrid Option: Remote Shift Rotation: Day Rotation (United States of America) Shift Start Time: Shift End Time: Weekends: Holidays: No Call Obligation: No Union: Union Posting Deadline: Compensation Range: $23.06 - $34.59 Employee Benefits at Essentia Health: At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at (218) 576-0000.

Role Description Die Rolle als (Senior) Specialist People Operations & Payroll in unserem gesunden und wachsenden Unternehmen ist ein Dreiklang aus operativer Verantwortung für die Personaladministration und Entgeltabrechnung eines definierten Mitarbeiterkreises, der Mitarbeit an der Weiterentwicklung effizienter und skalierbarer HR-Prozesse sowie einem wachsenden Beitrag im Personalcontrolling. Du arbeitest dabei eng mit einer Kollegin in gleicher Rolle zusammen und stellst gemeinsam mit ihr durch eine verlässliche gegenseitige Vertretung die Kontinuität in unseren Prozessen sicher. Der Fokus der Rolle liegt auf Deutschland sowie teilweise Österreich und umfasst insgesamt rund 400 Mitarbeitende. In deiner Funktion berichtest du direkt an den VP People & Culture DACH. Die Position kann vollständig remote ausgeübt werden. Auf den Punkt gebracht: Wir suchen in Voll- oder Teilzeit (mind. 80%) eine strukturierte und zahlenaffine Persönlichkeit mit hoher Zuverlässigkeit, Genauigkeit und dem Wunsch nach Gestaltung und Eigenbeitrag, die unsere HR-Prozesse zuverlässig steuert und aktiv weiterentwickelt. Im Mittelpunkt unseres Teams steht ein starkes Gemeinschaftsgefühl: Wir unterstützen uns gegenseitig, fordern uns heraus und wachsen gemeinsam. Uns verbindet der Anspruch, mit unserer Arbeit echten Mehrwert für unsere Kolleginnen und Kollegen zu schaffen. Mit Innovationsfreude und hoher Professionalität tragen wir dazu bei, ein Arbeitsumfeld zu gestalten, in dem sich alle im Sinne ihrer Stärken einbringen können, gut begleitet und wertgeschätzt fühlen. Qualifications - Strukturierte, zuverlässige und lösungsorientierte Persönlichkeit mit hoher Zahlenaffinität und einem ausgeprägten Qualitätsanspruch - Abgeschlossene Ausbildung im Bereich Personal (z. B. Personalfachkaufmann/-frau) oder vergleichbare Qualifikation, alternativ fundierte Erfahrung in der Entgeltabrechnung, z. B. in einem Steuerbüro - Mehrjährige Berufserfahrung in der Entgeltabrechnung und idealerweise in der Personaladministration - Gute Kenntnisse im Lohnsteuer- und Sozialversicherungsrecht - Erste Erfahrung oder Interesse im Bereich Personalcontrolling und HR-Kennzahlen - Sicherer Umgang mit gängigen HR- und Abrechnungssystemen sowie sehr gute Excel-Kenntnisse, idealerweise zvoove PDL, zvoove Payroll, Datev und Personio - Interesse am und idealerweise bereits Erfahrung im Einsatz von KI Technologien - Diskretion, Verantwortungsbewusstsein und Freude an der Arbeit im Team - Sehr gute Deutschkenntnisse, Englischkenntnisse von Vorteil Requirements - Eigenverantwortliche Durchführung der monatlichen Gehaltsabrechnung für einen definierten Mitarbeiterkreis - Sicherstellung einer reibungslosen Personaladministration entlang des Employee Lifecycles (z. B. Vertragswesen, Stammdatenpflege, Bescheinigungswesen) - Ansprechpartner*in für Mitarbeitende, Führungskräfte sowie externe Stellen (z. B. Sozialversicherungsträger, Behörden) in abrechnungsrelevanten Fragestellungen - Mitarbeit bei internen und externen Prüfungen (z. B. durch Wirtschaftsprüfer, Sozialversicherungsträger oder Finanzbehörden) - Unterstützung bei der Weiterentwicklung und Optimierung von Prozessen in People Operations und Payroll - Mitwirkung im Personalcontrolling, z. B. bei Auswertungen, Reports und der Weiterentwicklung von Kennzahlen - Enge Zusammenarbeit mit angrenzenden Bereichen wie Finance und HR Business Partnering Benefits - Zusammenarbeit in einem empathischen und wertschätzenden Team - Strukturiertes Onboarding für Deinen guten Einstieg, begleitet von einem/einer “Mentor/Mentorin” - Du kannst Dein Wissen und Deine persönlichen Stärken zum Einsatz bringen, Dich weiterqualifizieren und entwickeln mit Hilfe von verschiedenen Lernformaten - Du hast die Möglichkeit an den Vorteilen unseres Hybrid Work Konzepts zu partizipieren, dies enthält das Arbeiten im Office, Home Office, mobile Work und Workation - Vielfalt an Benefits z. B. Altersvorsorge, Gesundheitsmanagement - bis hin zu Mitarbeiterrabatten - Gut erzogene Hunde sind an allen Standorten herzlich willkommen

Job Title: Payroll Accountant Position Type: Full-Time, Remote Working Hours: Flexible, aligned with U.S. client time zones About Pavago: Pavago seeks a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring employees are paid accurately and on time, taxes are filed correctly, and records are compliant and audit-ready. You will handle the end-to-end payroll lifecycle, integrating payroll data with accounting systems, resolving discrepancies, and delivering high-quality reporting. Responsibilities: Payroll Processing: - Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees. - Validate employee time entries, overtime, bonuses, and deductions before each run. - Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR. Journal Entries & Reconciliations: - Post payroll transactions into QuickBooks, NetSuite, or Xero. - Reconcile payroll clearing accounts with bank statements. - Record benefit deductions and employer contributions accurately. Tax & Compliance: - Prepare and submit payroll taxes at federal, state, and local levels. - File quarterly/annual forms (941, W-2, 1099, state equivalents). - Track changes in labor/tax regulations and adjust processes accordingly. Benefits Administration: - Reconcile healthcare, retirement, and other benefit contributions with provider invoices. - Ensure deductions align with employee elections and company policy. Employee Support: - Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA. - Assist employees with onboarding payroll setup. Reporting: - Generate recurring payroll and headcount reports for HR and finance. - Support audits with detailed payroll documentation. - Provide variance analysis of payroll vs. budget. Process Improvement: - Streamline workflows using Excel macros, payroll integrations, or APIs. - Document payroll SOPs for consistency and compliance. What Makes You a Perfect Fit: - Precision with numbers and attention to detail. - Discretion in handling confidential data. - Ability to troubleshoot discrepancies under tight deadlines. - Proactive in ensuring compliance across multiple states or entities. Required Experience & Skills (Minimum): - 2+ years payroll processing experience. - Hands-on use of at least one payroll system (ADP, Paychex, QuickBooks, Gusto, BambooHR). - Intermediate Excel/Google Sheets (pivot tables, VLOOKUP, reconciliations). - Knowledge of U.S. payroll tax regulations. Ideal Experience & Skills: - Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). - Multi-state or international payroll. - Experience reconciling payroll with accounting entries. - Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday). What Does a Typical Day Look Like? - Morning: Log into payroll dashboard (ADP or Gusto). Verify new hires/terminations, review overnight timecard entries, and check pending direct deposit changes. Run preliminary payroll reports to identify anomalies (missing hours, duplicate entries). - Midday: Finalize payroll run for approval, reconcile payroll register against general ledger accounts, and prepare bank funding file. Respond to 3–5 employee payroll inquiries (pay stubs, deductions). - Afternoon: File payroll tax payments online, reconcile benefit contributions with invoices from health insurance providers, and update payroll compliance log. Work with HR to update PTO accruals and ensure policy alignment. - End of Day: Prepare daily payroll dashboard for management (headcount, gross pay, tax liabilities). Document workflows and update SOP checklist for audit readiness. Key Metrics for Success (KPIs): - 100% payroll runs completed on schedule. - <1% error rate in payroll processing. - All tax filings completed before deadlines. - Payroll discrepancies resolved within 2 business days. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., reconcile sample payroll register to bank file, resolve 3 discrepancies) - Client Interview - Offer & Background Verification