Job Closed
This listing is no longer active.
Transforming school districts into talent pipelines
RFP Proposal Coordinator/Manager
Location
Texas
Posted
177 days ago
Salary
$70K - $90K / year
Seniority
Senior
Job Description
RFP Proposal Coordinator/Manager
SchooLinks
• Manage All Request for Proposals (RFPs) End-to-End: Lead the entire lifecycle of proposal management, from identifying opportunities to final submission and follow-up. • Follow Up with Department Leads and Stakeholders: Ensure collaboration and timely input from Sales, Product, Legal, Finance, and other relevant teams to meet RFP deadlines. • Organize Compliance-Related Forms, Proposals, and Contracts: Maintain an up-to-date and accessible system for all regulatory and contractual documents to ensure audit readiness. • Analyze Proposals for Risks and Clarifications: Evaluate RFP terms and identify procurement-related questions, risks in contract terms, and negotiation opportunities. • Serve as Main Liaison with Contracting Representatives: Communicate with district procurement officers and legal teams to clarify terms, address concerns, and build strong relationships. • Research Regulations and Ensure Compliance: Stay current on federal, state, and district-level education procurement laws to ensure all documents and contracts are compliant. • Track and Enforce Contract Deadlines and Conditions: Ensure fulfillment of all critical terms such as delivery milestones and service level agreements (SLAs). • Maintain Organized Digital and Physical Record Systems: Establish and uphold document management practices that ensure easy access and version control. • Collaborate with Marketing on Product Messaging: Work with the marketing team to ensure that RFP responses reflect the most accurate and impactful positioning of the product. • Update Messaging in the Company’s Content Library: Keep the centralized content library (Loopio) up to date with the latest value propositions, product descriptions, and competitive differentiators.
Job Requirements
- 3+ years of experience managing RFPs, RFIs, or contracts in SaaS, EdTech, or the public sector.
- Familiarity with State and/or public sector procurement processes and compliance requirements (e.g., State portals, business certification process, etc.).
- Strong project management and organizational skills with the ability to manage multiple deadlines across teams.
- Excellent writing and editing skills, with the ability to translate technical and legal language into clear, persuasive content.
- Proven ability to analyze proposals, identify contractual risks, and develop clarifying questions.
- Proficiency with RFP and document management tools (e.g., Loopio, Notion, Google Workspace, Salesforce, etc.).
- Comfortable interfacing with legal teams, procurement officers, and internal stakeholders.
- Attention to detail and a proactive mindset toward improving processes and documentation.
- Bachelor’s degree in Business, Communications, Public Administration, or a related field preferred.
Benefits
- 100% health care coverage for Employee
- 401K with company matching
- Dental & Vision
- Parental Leave
- Subsidized gym membership
- Remote work stipend
- Annual team offsite
Related Guides
Related Categories
Related Job Pages
More Proposal Manager Jobs
• Lead and coordinate the end-to-end bid management process with minimal oversight, including reviewing bid invitations, conducting bid/no-bid analysis and establishing timelines. • Understand the business and technical requirements of our customers to demonstrate access in winning bids through effective proposal management. • Create compelling and persuasive bid content, including executive summaries, value propositions, and strategic pricing recommendations that clearly articulate Stripe's competitive advantages. • Orchestrate cross-functional collaboration among internal stakeholders (sales, solution architects, legal, privacy, security, and other SMEs), ensuring comprehensive responses to all bid components. • Coordinate, facilitate, and lead bid review meetings, ensuring key stakeholders provide input and address concerns or blockers, to ensure timely submission. • Thrive in time-sensitive environments by expertly managing RFP deadlines, prioritizing critical work streams, and delivering high-quality proposals under tight timelines while keeping stakeholders aligned and focused on key objectives. • Develop and execute strategic proposals that align Stripe's long-term goals and vision with customer requirements. • Support coordination of the pricing and commercial structuring of multithreaded product use cases. • Rapidly establish credibility and trust with internal stakeholders through expertise, reliability, and a consultative approach. • Continuously refine bid processes, templates, and best practices to drive operational efficiency and effectiveness. • Monitor and track bid performance metrics for reporting, analyzing win/loss data to identify trends and areas for improvement.
• Own the end-to-end RFP response process, from initial intake through submission and follow-up • Maintain and manage the RFP calendar, tracking deadlines and coordinating resources across multiple concurrent proposals • Conduct go/no-go analysis for incoming RFPs, assessing strategic fit and win probability • Develop and maintain proposal templates, boilerplate content library, and response databases • Coordinate with Sales, Legal, Product, Engineering, Security, and Compliance teams to gather accurate, comprehensive responses • Write, edit, and refine proposal content to ensure clarity, accuracy, and alignment with customer requirements • Translate technical cybersecurity capabilities and legal terms into clear, persuasive language • Ensure all proposals maintain consistent messaging, branding, and compliance with company standards • Review and update standard security questionnaire responses, NDAs, and other routine documentation • Conduct quality reviews of all proposals before submission • Partner closely with Legal team members to ensure accurate representation of contractual terms, SLAs, and liability provisions • Maintain up-to-date knowledge of relevant compliance frameworks (SOC 2, ISO 27001, GDPR, CCPA, etc.) • Coordinate responses to security assessments and compliance questionnaires • Support contract negotiations by providing proposal-related documentation and clarifications • Continuously improve RFP response processes, tools, and timelines • Maintain a comprehensive knowledge base of product capabilities, security controls, and compliance certifications • Conduct win/loss analysis and implement lessons learned • Train team members on RFP best practices and tools • Track and report on RFP metrics, including volume, win rates, and response times


