Job Closed

This listing is no longer active.

SchooLinks logo
SchooLinks

Transforming school districts into talent pipelines

RFP Proposal Coordinator/Manager

Proposal ManagerProposal ManagerOtherRemoteSeniorTeam 11-50Since 2016H1B SponsorCompany SiteLinkedIn

Location

Texas

Posted

177 days ago

Salary

$70K - $90K / year

Seniority

Senior

Bachelor Degree3 yrs expEnglish

Job Description

RFP Proposal Coordinator/Manager

SchooLinks

• Manage All Request for Proposals (RFPs) End-to-End: Lead the entire lifecycle of proposal management, from identifying opportunities to final submission and follow-up. • Follow Up with Department Leads and Stakeholders: Ensure collaboration and timely input from Sales, Product, Legal, Finance, and other relevant teams to meet RFP deadlines. • Organize Compliance-Related Forms, Proposals, and Contracts: Maintain an up-to-date and accessible system for all regulatory and contractual documents to ensure audit readiness. • Analyze Proposals for Risks and Clarifications: Evaluate RFP terms and identify procurement-related questions, risks in contract terms, and negotiation opportunities. • Serve as Main Liaison with Contracting Representatives: Communicate with district procurement officers and legal teams to clarify terms, address concerns, and build strong relationships. • Research Regulations and Ensure Compliance: Stay current on federal, state, and district-level education procurement laws to ensure all documents and contracts are compliant. • Track and Enforce Contract Deadlines and Conditions: Ensure fulfillment of all critical terms such as delivery milestones and service level agreements (SLAs). • Maintain Organized Digital and Physical Record Systems: Establish and uphold document management practices that ensure easy access and version control. • Collaborate with Marketing on Product Messaging: Work with the marketing team to ensure that RFP responses reflect the most accurate and impactful positioning of the product. • Update Messaging in the Company’s Content Library: Keep the centralized content library (Loopio) up to date with the latest value propositions, product descriptions, and competitive differentiators.

Job Requirements

  • 3+ years of experience managing RFPs, RFIs, or contracts in SaaS, EdTech, or the public sector.
  • Familiarity with State and/or public sector procurement processes and compliance requirements (e.g., State portals, business certification process, etc.).
  • Strong project management and organizational skills with the ability to manage multiple deadlines across teams.
  • Excellent writing and editing skills, with the ability to translate technical and legal language into clear, persuasive content.
  • Proven ability to analyze proposals, identify contractual risks, and develop clarifying questions.
  • Proficiency with RFP and document management tools (e.g., Loopio, Notion, Google Workspace, Salesforce, etc.).
  • Comfortable interfacing with legal teams, procurement officers, and internal stakeholders.
  • Attention to detail and a proactive mindset toward improving processes and documentation.
  • Bachelor’s degree in Business, Communications, Public Administration, or a related field preferred.

Benefits

  • 100% health care coverage for Employee
  • 401K with company matching
  • Dental & Vision
  • Parental Leave
  • Subsidized gym membership
  • Remote work stipend
  • Annual team offsite

Related Categories

Related Job Pages

More Proposal Manager Jobs

Stripe logo

Proposal Lead

Stripe

Help increase the GDP of the internet.

Proposal Manager178 days ago
OtherRemoteTeam 1,001-5,000Since 2010H1B Sponsor

• Lead and coordinate the end-to-end bid management process with minimal oversight, including reviewing bid invitations, conducting bid/no-bid analysis and establishing timelines. • Understand the business and technical requirements of our customers to demonstrate access in winning bids through effective proposal management. • Create compelling and persuasive bid content, including executive summaries, value propositions, and strategic pricing recommendations that clearly articulate Stripe's competitive advantages. • Orchestrate cross-functional collaboration among internal stakeholders (sales, solution architects, legal, privacy, security, and other SMEs), ensuring comprehensive responses to all bid components. • Coordinate, facilitate, and lead bid review meetings, ensuring key stakeholders provide input and address concerns or blockers, to ensure timely submission. • Thrive in time-sensitive environments by expertly managing RFP deadlines, prioritizing critical work streams, and delivering high-quality proposals under tight timelines while keeping stakeholders aligned and focused on key objectives. • Develop and execute strategic proposals that align Stripe's long-term goals and vision with customer requirements. • Support coordination of the pricing and commercial structuring of multithreaded product use cases. • Rapidly establish credibility and trust with internal stakeholders through expertise, reliability, and a consultative approach. • Continuously refine bid processes, templates, and best practices to drive operational efficiency and effectiveness. • Monitor and track bid performance metrics for reporting, analyzing win/loss data to identify trends and areas for improvement.

United States
Job Closed
Wiz logo

Proposal Manager

Wiz

Secure everything you build and run in the cloud

Proposal Manager178 days ago
Full TimeRemoteTeam 201-500H1B Sponsor

• Own the end-to-end RFP response process, from initial intake through submission and follow-up • Maintain and manage the RFP calendar, tracking deadlines and coordinating resources across multiple concurrent proposals • Conduct go/no-go analysis for incoming RFPs, assessing strategic fit and win probability • Develop and maintain proposal templates, boilerplate content library, and response databases • Coordinate with Sales, Legal, Product, Engineering, Security, and Compliance teams to gather accurate, comprehensive responses • Write, edit, and refine proposal content to ensure clarity, accuracy, and alignment with customer requirements • Translate technical cybersecurity capabilities and legal terms into clear, persuasive language • Ensure all proposals maintain consistent messaging, branding, and compliance with company standards • Review and update standard security questionnaire responses, NDAs, and other routine documentation • Conduct quality reviews of all proposals before submission • Partner closely with Legal team members to ensure accurate representation of contractual terms, SLAs, and liability provisions • Maintain up-to-date knowledge of relevant compliance frameworks (SOC 2, ISO 27001, GDPR, CCPA, etc.) • Coordinate responses to security assessments and compliance questionnaires • Support contract negotiations by providing proposal-related documentation and clarifications • Continuously improve RFP response processes, tools, and timelines • Maintain a comprehensive knowledge base of product capabilities, security controls, and compliance certifications • Conduct win/loss analysis and implement lessons learned • Train team members on RFP best practices and tools • Track and report on RFP metrics, including volume, win rates, and response times

United Kingdom
Job Closed