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Catena

Empowering Talent. Elevating Companies. Uniting Success.

Chief of Staff

Chief of StaffChief of StaffFull TimeRemoteLeadTeam 1-10H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

115 days ago

Salary

0

Seniority

Lead

Bachelor Degree3 yrs expEnglish

Job Description

Chief of Staff

Catena

• Serve as a trusted advisor to executive leadership on priorities and decision-making • Conduct research, analysis, and synthesis to inform strategic initiatives • Translate strategic goals into actionable execution plans • Track progress against key initiatives and flag risks or misalignment early • Represent executive priorities in cross-functional discussions • Manage executive calendars with strategic prioritization • Own inbox management, drafting and triaging communications as needed • Prepare meeting agendas, briefs, and post-meeting action tracking • Coordinate complex scheduling across stakeholders and time zones • Track executive to-dos and ensure follow-through • Design and maintain internal systems (CRM, project trackers, knowledge bases) • Build and organize documentation, SOPs, and internal workflows • Ensure data accuracy, consistency, and accessibility across tools • Identify inefficiencies and implement lightweight process improvements • Maintain clean information architecture and version control • Draft polished internal and external communications on behalf of leadership • Coordinate stakeholder follow-ups and relationship touchpoints • Track interactions and commitments across partners, clients, or investors • Support preparation of reports, updates, and leadership materials • Exercise strong judgment in managing sensitive communications • Lead strategic projects from planning through execution • Coordinate across teams to ensure alignment and accountability • Track milestones, dependencies, and deliverables • Remove blockers and escalate issues when needed • Maintain visibility across all major initiatives • Proactively identify risks, gaps, and inefficiencies • Troubleshoot operational issues before they escalate • Coordinate vendors, tools, or service providers as needed • Support light operational or financial tracking when required

Job Requirements

  • 3–5+ years in Chief of Staff, Executive Assistant to C-level, Operations, Consulting, or similar roles
  • Proven experience supporting senior leadership in fast-paced environments
  • Strong track record managing complex, multi-step initiatives
  • Strong analytical and problem-solving abilities
  • Ability to think strategically while executing with precision
  • Exceptional organization, prioritization, and follow-through
  • Excellent written and verbal English communication
  • High discretion and sound judgment with sensitive information
  • Ability to interface confidently with senior stakeholders
  • Highly autonomous and proactive
  • Comfortable building structure from ambiguity
  • Proven success working fully remote
  • 5+ years in Chief of Staff or senior operations roles (Preferred)
  • Experience in startups, VC-backed companies, or high-growth environments (Preferred)
  • Strategic consulting background (Preferred)
  • Experience with investor relations, board materials, or fundraising support (Preferred)
  • Multilingual capabilities (Spanish a plus) (Preferred)
  • Google Workspace (Docs, Sheets, Drive, Calendar, Slides)
  • Project & task management tools (Notion, Asana, ClickUp, Monday, or similar)
  • CRM systems (platform-agnostic; must be comfortable configuring and maintaining)
  • Spreadsheets for tracking, analysis, and reporting

Benefits

  • Competitive Salary: Based on experience and skills
  • Remote Work: Fully remote — work from anywhere
  • Generous PTO: In accordance with company policy
  • Direct Mentorship: Access to global industry leaders
  • Learning & Development: Continuous growth resources
  • Global Networking: Work with international teams
  • Health Coverage (Philippines only): HMO after 3 months (full-time)

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