• Maintain a job log to track ongoing installation projects • Maintain and update a quote tracking log • Organize project documentation and notes • Assist the owner with administrative coordination and task tracking • Book hotel accommodations for installation teams • Assist with scheduling travel for project work • Coordinate project-related logistics as needed • Contact suppliers to arrange rental equipment for installation projects • Confirm availability and delivery timelines • Maintain records of equipment rentals and related costs • Work directly with the company owner to organize project activities • Communicate occasionally with suppliers when equipment rentals are needed • Maintain clear records and updates on project progress

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Datasection Inc is seeking a detail‑oriented, reliable Remote Administrative Assistant to provide day‑to‑day administrative support to our management and operations teams. In this role, you will help keep projects organized, communications clear, and information accurate so our clients and internal teams can work efficiently. - Manage and organize emails, calendars, and scheduling for managers and team members. - Prepare, edit, and format documents, spreadsheets, and presentations as requested. - Enter, update, and maintain data in company systems and databases with a high level of accuracy. - Assist with basic reporting, tracking tasks, and following up on pending items and deadlines. - Support virtual meetings by sending invites, sharing links, preparing basic materials, and taking notes. - Handle general administrative tasks such as filing digital documents, organizing shared folders, and updating internal records. - Communicate promptly and professionally with internal teams and, when needed, with clients or external partners via email and chat. - Follow established procedures and confidentiality guidelines when working with company and client information. Qualifications - Previous experience in an administrative, virtual assistant, or office support role is preferred but not required. - Strong attention to detail and excellent organizational skills. - Good written and verbal communication skills. - Comfortable using email, calendars, and basic office software (Word, Excel, Google Workspace, or similar tools). - Ability to learn new systems and follow clear step‑by‑step instructions. - Reliable internet connection and a quiet, organized workspace at home. - Self‑motivated, responsive, and able to manage time and tasks with minimal supervision. Benefits - Competitive hourly pay based on experience. - Flexible remote work schedule, with the ability to coordinate hours with your supervisor. - Paid training and ongoing support to help you succeed in the role. - Opportunity for performance‑based pay reviews and internal growth into more advanced roles. - Collaborative and supportive remote work environment.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Job Duck is seeking a detail‑driven Virtual Estate Planning Administrative Assistant to support an established estate planning practice serving high‑end trusts and estates. In this role, you will play a key part in keeping daily operations running smoothly by managing administrative tasks, supporting client communication, and maintaining accurate records across systems. Your work will directly contribute to delivering a professional and confidential experience for clients while allowing the attorney to focus on legal strategy. This position is ideal for someone who is organized, tech‑savvy, and comfortable handling sensitive financial and legal information with discretion. - Follow established procedures to protect sensitive and confidential information - Organize and track client information and financial details - Maintain and update CRM records in Lawmatics - Ensure files and records are properly maintained and up to date - Support administrative tasks related to estate planning matters - Assist with accurate data entry and document management - Handle email communication with clients and internal stakeholders - Answer and manage incoming phone calls professionally Qualifications - Strong attention to detail - High level of reliability and accountability - Experience handling confidential information - Excellent written and verbal communication skills - Tech‑savvy with the ability to learn new systems quickly - Proficiency in Microsoft Excel and data entry - Time management and organizational skills - Experience with financial assets documentation - Ability to work independently in a remote environment - Professional judgment and discretion - Calendar Management - Email Management - Client Management - Project Management - Time Management - Customer Service - Research Skills - Multitasking Requirements - Work Schedule: Monday to Friday, 8:30 AM to 5:30 PM EST - Location: Remote, aligned with Washington EST time zone - Practice Area: Estate Planning, Trusts, and Probate - Equipment: Reliable computer, high‑speed internet, and professional remote work setup - Required Software and Tools: CRM: Lawmatics, VOIP: DialPad, Microsoft Excel Benefits - Salary Range: from $1,060 USD to $1,150 USD Company Description For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves providing core administrative support to legal departments throughout the firm. - Utilizing a centralized database, retrieve assignments from legal professionals and perform tasks as requested - Update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines - Time-entry support - Prepare and submit business expense reports - Travel arrangements (Coordinating with internal travel agency) - Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers - Confirm status of vendor payments - Provide file management assistance utilizing firm document management system (Netdocs) - Create, revise and edit documents using MS suite and PDF programs - General research (non-legal) - Consistently deliver exceptional customer service to internal clients - Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary - Navigation assistance for new attorneys regarding resources and contacts within the firm - Additional practice-specific support services as needed Qualifications - High school diploma required; bachelor’s degree preferred - 3+ years of previous administrative support experience in a law firm or professional services environment preferred - Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel), PDF programs, and the ability to learn new software applications quickly - Proficient in NetDocuments or similar document management system Requirements - Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with employees at all organizational levels of the firm - Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus - Ability to effectively prioritize multiple tasks and produce accurate work product in a fast-paced, deadline-oriented environment - Demonstrate strong attention to detail, outstanding organizational skills, and the ability to manage time effectively - Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills - Possess excellent written and verbal communication skills, including strong grammar, spelling, and punctuation - Possess the ability to handle confidential, sensitive, and proprietary information with appropriate discretion - Must be a self-starter who can work independently with minimal supervision - Ability to establish and maintain effective working relationships and collaborate well in a team setting - Flexible attitude and the ability to deal well with changing assignments and priorities - Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency - Proactive in seeking innovative ways to help others and the ART program Benefits - The anticipated pay range for this position is as follows: $34.31 - $46.42 per hour - The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance - We offer a highly competitive salary and benefits package