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Marketing Operations Assistant
Location
Philippines
Posted
88 days ago
Salary
0
Seniority
Mid Level
Job Description
Marketing Operations Assistant
Virtual Assist
• Become the operational backbone of the agency. • Own client communication, drive fulfillment of marketing deliverables, and directly impact client retention. • Draft and send performance update emails that clearly explain current projects and next steps. • Serve as the primary day-to-day contact for client inquiries. • Monitor client sentiment and flag potential dissatisfaction to preemptively resolve issues. • Manage client onboarding processes, email coordination, and expectations setting for new clients. • Assist with building and launching Meta ad campaigns, managing audience setup, and campaign structure. • Compile ad performance data into effective reports for clients. • Coordinate with creative teams to ensure deliverables are timely and on brand. • Help create marketing assets such as ad copy, email sequences, and campaign briefs. • Track client deliverables and manage project timelines and statuses. • Maintain organization of project management systems and assist with task management. • Handle inbox management and scheduling for client interactions. • Support lead follow-up and appointment setting for prospective clients. • Conduct competitor research and assist with social media execution for agency's channels. • Identify process improvements and workflow optimizations that save time.
Job Requirements
- 2+ years of experience as a Virtual Assistant, Marketing Assistant, or Operations Coordinator in an agency or marketing environment
- Strong written English communication: you can draft professional, clear client-facing emails without heavy editing
- Experience with Meta Ads Manager (or demonstrated ability to learn it quickly)
- Comfortable working inside CRMs, project management tools, and marketing platforms
- Highly organized with strong time management and the ability to juggle multiple client accounts simultaneously
- Proactive mindset: you identify problems and solve them before being asked
- Reliable, consistent, and accountable. If you say it is done, it is done.
- Experience with GoHighLevel (GHL) or similar all-in-one marketing platforms (Preferred)
- Familiarity with dental, healthcare, or B2B service industry marketing (Preferred)
- Experience pulling and formatting ad performance reports (Preferred)
- Background in social media management (Instagram specifically) (Preferred)
- Familiarity with landing page builders, email automation, and funnel tools (Preferred)
Benefits
- Monday to Friday, 40 hours/week
- Work from home
- Night shift (PH time) to align with US business hours
- Paid training, bonus pay available
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InstacartInstacart invites the world to share love through food. This is how homemade is made.
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Preferred Qualifications - Experience building or QA’ing campaigns across multiple channels (email, push, SMS, in-app). - Familiarity with basic segmentation, personalization logic, and testing frameworks. - Experience supporting landing pages or in-app content execution. - Exposure to data-driven marketing and campaign reporting. - Experience working in a fast-paced, cross-functional environment. #LI-Remote Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here. Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here. For US based candidates, the base pay ranges for a successful candidate are listed below. CA, NY, CT, NJ $104,000—$109,500 USD WA $99,000—$104,500 USD OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI $95,000—$100,000 USD All other states $86,000—$91,000 USD



