• Manage calls, emails, and general client communications • Handle administrative tasks including A/R, A/P and work order processing • Assist clients with marketing efforts and social media management • Follow client-specific Standard Operating Procedures (SOPs) and provide reports.

• Manage executive calendar, appointments, and email correspondence • Coordinate meetings, prepare agendas, and take meeting minutes • Handle CRM updates and maintain accurate records • Organize files, documents, and reports • Assist with project coordination and task follow-ups • Conduct outbound outreach via email, LinkedIn, and other platforms • Qualify leads and schedule appointments for the executive or sales team • Maintain and update lead tracking systems and CRM • Follow up with prospects to increase booking rates • Track KPIs related to outreach and appointment conversions • Develop and implement social media content strategies • Create, schedule, and publish engaging posts across platforms (e.g., Facebook, Instagram, LinkedIn, TikTok) • Monitor engagement, respond to comments/messages, and grow online communities • Analyze social media performance metrics and prepare reports • Collaborate on branding, content ideas, and campaign execution

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins. Why join Coupa? 🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. 🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence. 🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa. The Impact of an Executive Assistant at Coupa: We are seeking an experienced Executive Assistant with 4-5 years of proven expertise in supporting multiple Senior Vice President (SVP) level executives. The successful candidate will be adept at managing complex calendars, arranging extensive travel, coordinating high-level meetings, and handling confidential information with discretion and professionalism. This role requires exceptional organizational abilities, strong communication skills, and the ability to thrive in a fast-paced environment. This role will report to the Executive Business Partner to the CFO. What You'll Do: - Manage complex calendars for multiple SVP-level executives, including scheduling and coordinating meetings and events - Coordinate executive travel, including accommodations, transportation, and meals, ensuring cost-effectiveness and policy compliance - Prepare and organize materials for meetings, presentations, and conferences - Serve as a primary point of contact for internal and external stakeholders, facilitating clear and timely communication - Plan and execute logistics for onsite and offsite meetings, events, and conferences - Provide administrative support, handle confidential information, and assist with special projects as needed What You Will Bring to Coupa: - Bachelor’s degree or equivalent experience preferred - 4–5 years of experience supporting multiple SVP-level executives as an Executive Assistant - Strong calendar and travel management skills with exceptional attention to detail - Excellent written and verbal communication skills, with professionalism across all organizational levels - Highly organized, adaptable, and able to prioritize effectively in fast-paced environments while maintaining confidentiality - Proficient in Microsoft Office Suite and capable of independent work, problem-solving, and occasional U.S. travel The estimated pay range for this role is $83,000 - $108,000 The starting salary for the successful candidate will be based on permissible, non-discriminatory factors such as skills, experience, and geographic location. #LI-Remote #Li-TC1 Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. Please be advised that inquiries or resumes from recruiters will not be accepted. By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Executive Assistant I Management Level Individual Contributor Flexible Work Option Can work remotely but need to live in the specified city, state, or region Travel % No Work Shift Day Compensation Hourly base pay rate is $29.38 - $44.09/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Job Description The Executive Assistant provides a wide range of administrative support, splitting their time between the VP Dealer Field Sales and the VP of Sales-Strategic Accounts. The Executive Assistant demonstrates a high level of integrity, professionalism and confidentiality, handling sensitive and confidential information with tact, discretion and judgment. A high degree of responsiveness and independent judgment is required to plan, prioritize, and organize in a fast-paced, rapidly changing environment. What You’ll Do - Manage VP’s appointment schedule by planning and scheduling meetings, conference calls and travel. - Responsible for overall VP calendar management, requiring interaction with both internal and external executives and assistants. - Arrange all VP travel, and all accommodations, including comprehensive and detailed itineraries. - Coordinate scheduling of meetings and conference rooms in support of VP, including catering and conference room set up as needed. - Facilitates and troubleshoots technologies and meeting/video conferencing platforms (MS Teams). - Welcome guests by greeting them. - Plan and support group meetings at office and offsite locations, including arranging all conference room and site details, catering, room setup and managing the agenda. - Assist with out-of-town candidate travel, accommodations and expense reporting. - Coordinate onboarding of new employees, including office space, equipment and supply procurement and scheduling of onboarding meetings. - Assist with team all-hands meeting and team-building events, including origination of ideas and coordination of facility, travel, food and lodging accommodations (as needed). - Provide support for executive meetings and/or large meetings (including copies, ordering promotional items, etc.) - Assist with P-card management and department budget as needed. - Order specialty-item office supplies as needed. - Maintain team calendar (special events, birthdays, etc.). - Assist with assembly of weekly status reports. - Coordinate office moves with facilities and other EAs. - Prepare expense reports for VPs. - Collect and analyze data and prepare memos, PowerPoint presentations, reports and spreadsheets (as needed). - Attend staff meetings on as-needed basis. - Prepare executives for their activities, including providing background information for meetings, special activities and presentations. - Maintain employee reference lists and organizational charts for supported departments. - Integrate into the Cox Automotive executive assistant community and promotes/maintains professional relationships with administrative staff, including avoiding gossip. - Serve as a backup for other assistants, as necessary. - Assist with Marketing department special projects as needed. What’s in It for You? Here’s a sneak peek at the benefits you could experience as a Cox employee: - A competitive salary and comprehensive healthcare, with multiple options for individuals and families. - Generous 401(k) retirement plans with company match. - Professional development and continuing education opportunities. - Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance. - Extra perks like pet insurance, employee discounts and much more. Check out all our benefits. Who You Are Minimum: - High School Diploma/GED and 5 years’ executive level administrative or comparable experience. The right candidate could also have a different combination, such as any level of degree/certification beyond a HS diploma/GED in a related discipline and 3 years of experience; or 7 years’ experience in a related field - A proactive, passionate and creative problem solver - Ability to understand, interpret, communicate and react to ambiguous requests - High level of communications skills to interact with senior executives and external professionals - Professional demeanor and telephone manners are essential - Exceptional organizational skills required - Detail-oriented a must - Demonstrated ability to handle multiple tasks simultaneously - Ability to work in a fast-paced, multi-task environment in which attention to detail is expected - Must be able to maintain the highest level of confidentiality - Resourceful self-starter with ability to work with minimal supervision - Ability to prioritize and work independently - Energetic and positive team player who is flexible and personable with service-oriented attitude - Positive and constructive - Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook - Proficiency with digital devices and files and an aptitude to quickly learn new technologies - Command of spelling, punctuation and grammar and proofreading Preferred: - Experience supporting Sales Executives - Advanced Excel and Project Management tools expertise - Associate’s degree, bachelor’s degree or equivalent a plus Drug Testing To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited. Benefits Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.