• An Executive Assistant performs multiple tasks, with a strong focus on organizational duties • Handles processing travel, training orders, and other office-related tasks supervised by management • Separating mail, completing forms for ordering office supplies • Preparing conference rooms and greeting clients as needed • Regularly communicating with staff to procure needed items • Carries out recurring office procedures independently • Refers calls and visitors to appropriate staff • Arranges meeting rooms and schedules meetings • Maintains office files and schedules tentative appointments • Makes arrangements for conferences and meetings and assembles established background materials • Submits requests into various CDC based systems • Refers non-routine requests to appropriate CDC managers or staff • Screens mail and requisitions supplies, printing, maintenance, or other services • Develops, prepares, and delivers communications to the division.

We are seeking a proactive and detail-oriented Travel & Lifestyle Assistant to support clients by coordinating travel plans, managing scheduling requests, and assisting with lifestyle-related services. This fully remote role is ideal for someone who enjoys organization, client communication, and helping create smooth, well-managed experiences from start to finish. In this role, you will work with clients to understand their preferences, assist with travel planning, coordinate bookings, and help manage various requests related to schedules and experiences. You will research options, organize details, and ensure all information is accurate and up to date. Your ability to stay organized, communicate clearly, and follow through on tasks will play a key role in delivering a high-quality client experience. The ideal candidate is dependable, resourceful, and comfortable working independently while managing multiple requests. This role is well suited for someone who enjoys a mix of travel coordination, administrative support, and client-facing communication. Key Responsibilities - Communicate with clients to understand travel and lifestyle preferences - Assist with researching destinations, accommodations, and experiences - Coordinate bookings, reservations, and scheduling requests - Organize and maintain accurate records within internal systems - Provide timely updates and follow up on outstanding items - Ensure all details are handled accurately and efficiently What We're Looking For - Strong communication and organizational skills - Ability to manage multiple tasks and priorities - Detail-oriented with strong follow-through - Comfortable using digital tools and online platforms - Self-motivated and able to work independently in a remote environment - Customer service, administrative, or coordination experience is helpful but not required Additional Details - 100% remote work environment - Structured training and ongoing support provided - Opportunity to develop skills in travel coordination and client services - Supportive team environment with growth opportunities Applicants must be citizens of the United States, United Kingdom, Australia, Spain, Mexico, or LATAM regions.

• Create visually impressive PowerPoint presentations for CEO talks, webinars, and internal meetings • Design flyers, posters, and social media graphics based on provided concepts or sample images • Edit photos, create reels, and produce short promotional videos using provided media • Prepare daily marketing materials and publish content on the CEO’s social media pages • Assist the CEO during webinars and ensure creative assets are ready before each event • Attend team meetings, calls, and video conferences regularly • Deliver an End of Day Report every workday

• Manage inbox triage, prioritize messages, and draft clear, professional responses. • Own and optimize the CEO’s calendar with strong time protection and scheduling discipline. • Take meeting notes, track action items, and ensure timely follow-ups and closure. • Filter, reroute, or remove low-priority tasks that distract from strategic initiatives. • Maintain daily check-ins and ongoing communication to support executive alignment. • Coordinate outreach efforts, client follow-ups, and recap distribution. • Assist in preparing and updating internal and external presentation decks. • Track conversations, leads, and next steps in CRM or internal systems. • Prepare agendas, notes, and materials for weekly leadership and sales meetings. • Maintain internal lists, directories, SOPs, and an executive assistant handbook. • Coordinate across teams to ensure alignment on priorities, timelines, and deliverables. • Coordinate travel logistics including flights, hotels, transportation, and events. • Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting. • Handle occasional personal or sensitive logistics with complete discretion.